Instruction 6144.1

Exemption From Instruction

Substance abuse education is required by state statutes for all students annually and students are not exempt.

Religious

If the religious belief and/or teachings of a student or his/her parents or guardian are contrary to the content of a school subject, or to any part of a school activity, the student may be exempt from participation. To receive such an exemption, the parent or guardian must present a written request for exemption to the Principal stating the conflict involved.

Medical

If a student is unable to participate in a physical education class, he/she must present to the Principal or designee a statement from a physician stating the reason for his/her inability to participate.

AIDS Instruction

Education is the best way to prevent the spread of AIDS, and through learning the facts about AIDS, students are better able to make decisions which will keep them healthy and even save their lives. Various school district curricula, including health curricula, science curricula, and social studies curricula among others shall include information on AIDS - both its cause and prevention.

Students will be exempt from instruction on acquired immune deficiency syndrome upon written request of the parent or guardian in accordance with regulation.

Dissection of Animals

A student will be exempted from Dissection of Animals upon receipt of a written request for exemption from his/her parent or guardian.

Legal Reference: Connecticut General Statutes 10-16b Prescribed courses of study; 10-19(b) AIDS education; 10-19 Effect of alcohol, nicotine or tobacco and drugs to be taught.

Policy Revised: 11/10/14

Policy 2400

Administration

Evaluation of the Superintendent

Preface

The Connecticut Association of Boards of Education (CABE) and the Connecticut Association of Public School Superintendents (CAPSS) recognize the critical importance of a strong partnership between every Board of Education and its Superintendent of Schools. This recommended evaluation process collaboratively developed by CABE and CAPSS is an attempt to properly communicate our strong belief that the Board of Education and Superintendent must view themselves and function as the school district's Leadership Team. To that end, we strongly believe that the Leadership Team must share and enthusiastically advocate the same goals and a vision of learning that sets high performance expectations for the entire school community.

It is important to note that the foundational components of the recommended evaluation process are the CABE/CAPSS School Governance Position Statement, adopted March 2004 and revised in 2014, and the CABE Superintendent evaluation instrument and the Board self-assessment. The Board of Education Chairperson, working with the Superintendent and the rest of the Board of Education, is responsible for carrying out the evaluation of the Leadership Team.

While the Board of Education and Superintendent have different roles and responsibilities, their work must complement each other. Ultimately, all serve to advance the goals and objectives of their community for public education and, most importantly, student learning. As the Board of Education's Chief Executive Officer, Connecticut Education Law (C.G.S. 10-157(a)) requires the Superintendent of Schools' job performance be evaluated annually. Whether written or oral, the annual evaluation of the school district's Chief Executive Officer is one of the most important responsibilities of every Board of Education.

CABE and CAPSS have recommended an evaluation process for the Superintendent of Schools that is collaborative, goal oriented and offers numerous opportunities for focused and targeted feedback from the Board of Education to the Superintendent of Schools regarding his/her job performance. We firmly believe that this collaborative and candid approach to evaluation will improve Board of Education and Superintendent communications and relationships, minimize evaluation surprises and most importantly, enhance the overall success of the school district.

Student achievement across all areas is important and must be assessed in multiple ways. Therefore, growth in student achievement has to be a factor in the assessment of the Superintendent's evaluations. All of the leadership performance areas and specific areas of responsibility outlined in this document should be considered. Indicators related to student academic achievement are necessary, but not sufficient to make final determinations about the Superintendent's job performance.

To increase the effectiveness of the school district's Leadership Team and the overall performance of the Board of Education and its individual members, CABE and CAPSS believe that it is vitally important that every Board of Education conducts a self-assessment each school year.

An annual self-assessment enables the Board of Education to thoughtfully and constructively evaluate its performance as the community's legislative body that develops, evaluates and oversees education policy. CABE and CAPSS strongly recommend Board of Education self-assessment as a necessary and worthwhile activity toward advancing the vision and goals of the school district. It is important that the Board factor the Superintendent's perspective into its self-assessment.

The following is a recommended process and timeline for the annual evaluation of the Superintendent of Schools and the Board of Education self-assessment. It is important to note that the recommended timeline is based upon a traditional evaluation year model (July-June) and can be easily as necessary. The recommended Leadership Team meetings can and should be conducted in Executive Session because they pertain to Board of Education Self-Evaluation and Personnel.

Legal Considerations: Executive Session and Freedom of Information Act (FOIA)

The Connecticut Freedom of Information law allows for the discussion in executive session of "personnel matters," which includes "the appointment, employment, performance, evaluation, health or dismissal of a public official or employee, provided that such individual may require that discussion be held at an open meeting" (Connecticut General Statute Section 1-200(6)). Under this provision the superintendent's evaluation, as well as the performance of one or more Board of Education members, are appropriate topics for executive session. District goals, procedures, policies and data are NOT appropriate subjects for executive session under the FOI law. All votes must be taken in public - only discussion can occur in executive session.

Note: Based on court decisions in Connecticut, written evaluation documents are likely to be deemed public records subject to disclosure. Such written evaluation documents subject to public disclosure would include any draft evaluation that is circulated among Board of Education members.

Recommended Evaluation Process

The formal evaluation should in no way preclude informal discussions between the Superintendent and Board of Education as needed.

Beginning of New Evaluation Year Meeting - July/September

Step 1: The Board conducts its self-evaluation and goal-setting.

Step 2: The district Leadership Team (Board of Education and Superintendent) meets to discuss goals and objectives. Any discussion of district goals must be held in public. This structured conversation is intended to serve as a goal/priority setting session for the district's Leadership Team for the upcoming school year.

Step 3: In Executive Session the Board of Education has an opportunity to candidly discuss with the Superintendent their performance goals for the year. Some of these will have been reflected in the most recent evaluation of the Superintendent's performance. This discussion should also include the process and format by which the Superintendent's performance will be evaluated.

Mid Year Evaluation Meeting - December / January

Step 1: The Board reviews its performance in light of previously established goals.

Step 2: It is recommended that the Leadership Team meets again in Executive Session to informally discuss their progress on goals and objectives established in July/August. This session also provides the Leadership Team with an opportunity to identify and strategize about new and/or unexpected challenges. This level of team collaboration allows all parties to be contributing members of a fluid, responsive and strategic team.

Step 3: During this same discussion, it is recommended that the Board of Education provide targeted informal feedback to the Superintendent about his/her effectiveness vis-à-vis the previously established goals and objectives. The purpose of this informal feedback session is to assess the Superintendent's midyear performance and provide him/her with an opportunity to properly respond to any Board of Education concerns and avoid unnecessary performance evaluation "surprises" at year's end.

End of the Year Evaluation of the Superintendent - May / June

Step 1: The Superintendent shares a verbal "Year in Review" self-assessment with the Board of Education in Executive Session. This self-assessment may be supplemented by submitting documentation as a formal narrative, portfolio or some other mutually agreed upon format that was established during the Beginning of the Year Meeting, with the understanding that any such written documentation would not be confidential. This document serves as evidentiary documentation regarding the Superintendent's job performance and should aid the Board of Education in completing a comprehensive and fair evaluation of the Superintendent.

Step 2: The Board of Education conducts the evaluation of the Superintendent of Schools according to Board of Education Policy in Executive Session unless the Superintendent exercises his/her statutory right to require that such discussion be held in open session. It is recommended that there be no prior sharing of written performance evaluation commentary (hard copy or electronic) among Board of Education members prior to the Executive Session. The result of the Board of Education's Executive Session discussion regarding the Superintendent's performance should be either a written or verbal draft performance evaluation of the Superintendent of Schools.

Step 3: A meeting in Executive Session should be scheduled by the Board of Education between the Superintendent and the Board of Education, according to Board of Education Policy and Superintendent's contract. The purpose of this follow-up meeting is to share and discuss the Board of Education's draft evaluation with the Superintendent. This session serves as a final opportunity for candid discussion between the Board of Education and the Superintendent prior to the completion of the formal performance evaluation. The Connecticut Superintendent Leadership Competency Framework, developed by LEAD Connecticut, also should be examined as it is intended to focus specifically on effective superintendent leadership. It is included at the end of this document.

Step 4: The formal performance evaluation is completed and presented either verbally or in writing to the Superintendent of Schools by a representative(s) of the Board of Education according to Board of Education Policy and Superintendent's contract. It is important to note that if the Board of Education's performance evaluation of the Superintendent of Schools is in writing, it is a public document and subject to FOIA. Any written copy of the Superintendent's performance evaluation must also be placed in the Superintendent's official personnel file.

Approved: 12/12/16

ADMISSION / PLACEMENT OF STUDENT 5111

Admission

District schools shall be open to all children five years of age and over who reach age five on or before the first day of January of any school year. Each such child shall have, and shall be so advised by the appropriate school authorities, an equal opportunity to participate in the program and activities of the school system without discrimination on the basis of race, color, religious creed, age, gender, gender identification, marital status, sexual orientation, national origin, ancestry, present or past history of mental disorder, mental retardation, or learning disability. Exceptions from routine admission may be approved by the school principal on the basis of supporting evidence from physical and psychological examinations.

According to Connecticut General Statute 10-76d(b2), special education will be provided for children who have attained the age of three and who have been identified as being in need of special education, and whose educational potential will be irreparably diminished without special education. If a special education student is being considered for an exception, the Planning and Placement Team (PPT) will make a recommendation to the Principal.

Placement

Children who transfer from nonpublic schools or from schools outside the district will be placed at the grade they would have reached elsewhere pending observation and evaluation by classroom teachers and the school principal. After such observations and evaluations have been completed, the principal will review the data with parents and determine the child's final grade placement.

Legal Reference: Connecticut General Statutes

10-15Towns to maintain schools.

10-15c Discrimination in public school prohibited. School attendance by five year olds.

10-76a-10-76g re special education

10-184 Duties of parents

10-185 Duties of local and regional boards of education re school attendance. Hearings. Amended by PA 96-26, An Act Concerning Graduation Requirements and Placement of Older Students.

10-186

Policy Adopted: 1/08/01

Policy Revised: 1/13/14

AFFIRMATIVE ACTION POLICY 4111.1

The board of education will provide equal employment opportunities for all persons without regard to race, color, religious creed, age, gender, gender identification, marital status, sex, sexual orientation, national origin, ancestry, present or past history of mental disorder, mental retardation, learning, physical disability, or learning disability. The superintendent shall establish as an employment goal the recruitment, selection, and employment of qualified people among racial and ethnic minority groups to reflect the racial and ethnic composition of this community.

The Hartland Board of Education is committed to the proposition that all contractors and sub contractors who do business with the Board shall provide equal opportunities in employment to all qualified persons solely on the basis of sub-related skills, ability and merit.

Advertisement of employment opportunities shall, by intent and design, foster employment of qualified people among racial and ethnic minority groups.

Legal Reference: Connecticut General Statutes

10-153 Discrimination on account of marital status.

46a-60 Discriminatory employment practices prohibited.

Title VII, Civil Rights Act 42 U.S.C. 2000e, et seq.

PA 91-58 An act concerning discrimination on the basis of sexual orientation.

Policy Adopted: 3/13/00

Policy Revised: 1/13/2014

CERTIFIED/NON-CERTIFIED

The Board of Education is concerned with maintaining a safe and healthy working and learning environment for all staff and students. Medical research indicates that the use of alcohol, drugs and tobacco are hazardous to one’s health. In addition to the health hazard of the individual, certified employees are entrusted with the responsibility of imparting knowledge and serving as role models to students.

Alcohol and Drugs

The Board of Education recognizes the importance of maintaining a drug-free environment for its staff and students. In compliance with the federal and state requirements, no employee engaged in work in the Hartland Elementary School shall use, possess, be under the influence of, or unlawfully manufacture, distribute, or dispense, in the workplace, any alcohol, narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana or any other controlled substance (as defined in schedules I through V of Section 202 of the Controlled Substance Act (21 U.S.C. 812), and as further defined by regulation at 21 CFR 1300 through 1300.15).

The “workplace” is defined to mean the site for the performance of work done. That includes any school building or any school premises: any school owned vehicles or any other school approved vehicles used to transport students to and from school or school activities; off school property during any school-sponsored or school approved activity, event or function, such as a field trip or athletic event, where students are under the jurisdiction of the school district.

Each employee shall notify the Superintendent of his or her conviction occurring in the workplace as defined above, no later than 5 days after such conviction.

Each employee shall abide by the terms of the school district policy respecting a drug-free and alcohol-free and tobacco free workplace.

Compliance with these standards of conduct is mandatory. Employees who violate them will be subject to disciplinary action, consistent with applicable state and federal laws, and referral for criminal prosecution. Disciplinary action may include, but is not limited to, a letter of reprimand, suspension or termination from employment at the discretion of the Board. Hartland Public Schools may further require that an employee in violation of these standards enroll in and successfully complete an appropriate substance abuse rehabilitation program.

Employees may obtain information about drug and alcohol counseling, rehabilitation, and re-entry programs from the office of the superintendent of schools.

Tobacco

There shall be no smoking or other use of tobacco products on school property, on transportation provided by the Board of Education, or during the course of any trip or activity sponsored by the Board or under the supervision of the Board or its authorized agent.

Failure to comply with the policy may result in disciplinary action including but not limited to written reprimand, suspension, or termination at the discretion of the Board.

Legal Reference: Connecticut General Statues

1-21b Smoking

Drug-Free Workplace Act. 102 Stat.

4305-4308

Drug-Free Schools and Community Act.

P.L. 99-570, as amended by P.L. 101-226 (199)

21 U.S.C. 812, Controlled Substances Act. I through V, 202.

21 C.F.R. 1300.11 through 1300.15

Regulation

54 Fed. Reg. 4946 (1989)

Policy Updated: 11/10/14

NONDISCRIMINATION POLICY 4145 (1145 & 5145)

Grievance Procedures Under Americans with Disabilities Act (EMPLOYEE)

"Complaint" shall be defined as a claim based upon an event or condition which affects the employment and professional development of an employee with a disability, as defined by the Americans with Disabilities Act.

The aggrieved employee shall present the complaint in writing directly to the principal/superintendent within 15 school days of the employee's knowledge of the event or condition affecting the employee. The employee should discuss the issue with the principal/superintendent in an effort to resolve the problem informally within 3 school days from presentation of the complaint. The principal shall present a response to the employee within 30 school days from the receipt of the complaint. Such response to the problem shall be in writing and be presented to the employee. If no response is given the employee within the 30 days referred to above, or if the response is unsatisfactory to the employee, the complaint will become a grievance. At this time the principal/superintendent shall notify the Board of Education that a grievance has been filed.

If the aggrieved employee is not satisfied with the decision of the principal/superintendent, or is notified that no decision could be reached, the aggrieved employee may appeal within 10 working days of receipt of the decision by referring the grievance packet to the Hartland Board of Education. The Board of Education shall conduct a hearing on behalf of the aggrieved employee within 20 working days after receipt of the appeal. The Board of Education Chair shall notify the aggrieved employee in writing of the Board's decision within 10 working days of the hearing, which shall be final.

Policy Adopted: 3/8/10

Americans with Disabilities Act (Employee)

The Hartland Board of Education recognizes its responsibility to comply with the letter and spirit of federal and state statutes regarding people with disabilities, including the Americans with Disabilities Act.

The Board directs the Superintendent to develop administrative regulations in order to implement appropriate ADA provisions for students, employees, and others who may be affected by this Act.

Legal Reference: Connecticut General Statutes

19-581 through 585 AIDS testing and medical information.

10-209 Records not to be public.

46a-60 Discriminatory employment practices prohibited.

Section 504 and the Federal Vocational Rehabilitation Act of 1973,20 U.S.C. 706(7)(b).

American Disability Act of 1989 as amended by ADA Amendments Act of 2008

Chalk v. The United States District Court of Central California.

The above list is not intended to be all inclusive and likewise any specific exclusion is not intended.

Adopted: 3/8/10

Americans with Disabilities Act (General Public)

The Hartland Board of Education recognizes its responsibility to comply with the letter and spirit of federal and state statutes regarding people with disabilities, including the Americans with Disabilities Act.

The Board directs the Superintendent to develop administrative regulations in order to implement appropriate ADA provisions for students, employees, and others who may be affected by this Act.

Legal Reference: Connecticut General Statutes

19-581 through 585 AIDS testing and medical information.

10-209 Records not to be public.

46a-60 Discriminatory employment practices prohibited.

Section 504 and the Federal Vocational Rehabilitation Act of 1973,20 U.S.C. 706(7)(b).

American Disability Act of 1989 as amended by ADA Amendments Act of 2008

Chalk v. The United States District Court of Central California.

The above list is not intended to be all inclusive and likewise any specific exclusion is not intended.

Adopted: 3/8/10

NONDISCRIMINATION POLICY 5145 (1145 & 4145)

Americans with Disabilities Act (Student)

The Hartland Board of Education recognizes its responsibility to comply with the letter and spirit of federal and state statutes regarding people with disabilities, including the Americans with Disabilities Act.

The Board directs the Superintendent to develop administrative regulations in order to implement appropriate ADA provisions for students, employees, and others who may be affected by this Act.

Legal Reference: Connecticut General Statutes

19-581 through 585 AIDS testing and medical information.

10-209 Records not to be public.

46a-60 Discriminatory employment practices prohibited.

Section 504 and the Federal Vocational Rehabilitation Act of 1973, 20 U.S.C. 706(7)(b).

American Disability Act of 1989 as amended by ADA Amendments Act of 2008

Chalk v. The United States District Court of Central California.

The above list is not intended to be all inclusive and likewise any specific exclusion is not intended.

Adopted: 3/8/10

Students Attendance/Excuses/Dismissal

Attendance

5113

Connecticut state law requires parents to cause their children, ages five through eighteen inclusive, to attend school regularly during the hours and terms the public school is in session. Parents or persons having control of a child five years of age have the option of not sending the child to school until ages six or seven. Mandatory attendance terminates upon graduation or withdrawal with written parent/guardian consent at age seventeen.

A student is considered to be "in attendance" if present at his/her assigned school, or an activity sponsored by the school (e.g., field trip), for at least half of the regular school day. A student who is serving an out-of-school suspension or expulsion should always be considered absent. A student not meeting the definition of “in attendance” shall be considered absent.

Classroom learning experiences are the basis for public school education. Time lost from class is lost instructional opportunity. The Board of Education requires that accurate records be kept of the attendance of each child, and students should not be absent from school without parental knowledge and consent.

Excuses

The use of the state approved definitions of “excused” absences are for state purposes for the reporting of truancy. Districts are not precluded from using separate definitions of such absences for their internal uses such as involving decisions on areas such as promotion and grading.

A student’s absence from school shall be considered “excused” if written documentation of the reason for such absence has been submitted within ten (10) school days of the student’s return to school and meets the following criteria:

A. For absences one through nine, a student’s absences from school are considered “excused” when the student’s parent/guardian approves such absence and submits appropriate documentation to school officials. Such documentation includes a signed note from the student’s parent/guardian, a signed note from a school official that spoke in person with the parent/guardian regarding the absence, or a note confirming the absence by the school nurse or a licensed medical professional, as appropriate. Documentation should explain the nature of and the reason for the absence as well as the length of the absence. Separate documentation must be submitted for each incidence of absenteeism.

B. For the tenth absence and all absences thereafter, a student’s absences from school are considered excused for the following reason:

  1. Student illness (must be verified by a licensed medical professional to be deemed excused, regardless of the length of absence);
  2. Student’s observance of a religious holiday;
  3. Death in the student’s family or other emergency beyond the control of student’s family;
  4. Mandated court appearances (documentation required);
  5. The lack of transportation that is normally provided by a district other than the one the student attends (no parental documentation required);
  6. Extraordinary educational opportunities pre-approved by a District administrator and to be in accordance with Connecticut State Department of Education guidance;

C. A student’s absence from school shall be considered unexcused unless:

  1. The absence meets the definition of an excused absence and meets the documentation requirements; or
  2. The absence meets the definition of a disciplinary absence, which is the result of school or District disciplinary action and are excluded from these State Board of Education approved definitions.

When the school in which a child is enrolled receives no notification from a parent or other person having control of the child is aware of the child's absence, a reasonable effort shall be made by school personnel or volunteers under the direction of school personnel to notify by telephone and by mail such parent or other person having control of the child.

The required mailed notice shall include a warning that two unexcused absences from school in one month or five unexcused absences in a school year may result in a complaint filed with the Superior Court alleging the belief that the acts or omissions of the child are such that the child's family is a family with service needs.

Responsibility for completion of missed classwork lies with the student, not the teacher. Unless a student has an extended illness, all make-up work will be complete within five days after the student returns to school. Students who will miss schoolwork due to vacations taken when school is in session are responsible for giving teachers enough time to gather work that will be missed. The completed work is due on the day the student returns.

Dismissal

No school, grade, or class may be dismissed before the regularly scheduled dismissal time without the approval of the Superintendent or his/her designee.

No teacher may permit any individual student to leave school prior to the regular hour of dismissal without the permission of the Principal.

No student may be permitted to leave school at any time other than at regular dismissal without the approval of the student's parent/guardian. If a court official with legal permission to take custody of a child, or if a police officer arrests a student, the parent/guardian should be notified of these situations by the administration.

(cf. 5142 – Student Safety), (cf. 5113.2- Truancy), (cf. 6113 - Released Time)

Legal Reference: Connecticut General Statutes

10-184 Duties of parents (as amended by P A 98-243 and P A 00-157) 

10-185 Penalty

10-198a Policies and procedures concerning truants (as amended by P .A.11-136, An Act Concerning Minor Revisions to the Education 
Statutes.)

10-199 through 10-202 Attendance, truancy - in general

Action taken by State Board of Education on January 2, 2008, to define 
"attendance."

Action taken by State Board of Education on June 27, 2012, to define "excused" and "unexcused" absences.

Policy Adopted: 3/11/13

OCCUPATIONAL EXPOSURE TO 4147.1

BLOODBOURNE PATHOGENS 4247.1

In accordance with the United States Department of Labor Occupational Safety, and Health Administration regulations dealing with “Safe Workplace” standards related to exposure to Bloodbourne Pathogens, the Board of Education has developed and will implement procedures to protect at risk employees. These procedures, contained in the Board of Education Exposure Control Plan (the “procedures”) are designed to comply in full with applicable with federal and state law regulations. The procedures will be overseen by the Superintendent or his/her designee, who shall also be responsible for periodically reviewing and updating them. Copies of the procedures will be kept in the Nurse’s Office and the school’s Main Office. The procedures will be monitored by the Connecticut Department of Labor.

It is the policy of the Board of Education, through these procedures, to take all necessary actions to protect its employees and students from infectious disease, and in particular, HIV and Hepatitis B Virus, a life threatening Bloodbourne pathogen.

The Board will further provide training and protective equipment to those persons who, by virtue of the performance of job duties, are at risk to come in contact with infectious disease. Finally, all at risk employees of the Board, as defined in the procedures, will be offered the vaccine for Hepatitis B Virus, a life threatening Bloodbourne pathogen. If a student is exposed to blood Bourne pathogens, they will be sent immediately to the health care professional and the protocols will be followed in Policy #4147.1.

Training, needed protective equipment and vaccination, as provided in the procedures, will be at no cost to the personnel and are provided as a precaution for personnel safety.

Legal References: 29 CFR Part 1910.1030 Occupational Exposure to Bloodbourne Pathogens; Final Rule.

Connecticut State Agencies Regulations Section 31-372-101-1910.1030

Connecticut General Statutes 31-372 Adoption of federal and state standards. Variance.

Policy Adopted: 6/23/08

Re-Approved- 12/12/16

 

Hartland Elementary School

EXPOSURE CONTROL PLAN

  1. The following exposure control plan has been established to eliminate or minimize occupational exposure to Bloodbourne pathogens and to meet the requirements of the Connecticut State Department of Labor, Occupational Safety and Health Administration, 29 Code of Federal Regulations (CFR), Part 1910.1030. This plan includes:
    1. Exposure determination
    2. Methods of compliance
    3. Hepatitis B Vaccine
    4. Post-Exposure evaluation and follow-up
    5. Communication of hazards to employees
    6. Record keeping
    7. Review of updates

 

EXPOSURE DETERMINATION

The exposure determination for Hartland Elementary School in conjunction with the school medical advisor for its employees is as follows:

Category 1: Potential Exposure --Health Office Staff, first aid responders, (administrators, physical education teachers, etc., and custodial staff.)

Occupational tasks and procedures performed by employees listed in these job classifications where exposure to blood may be reasonably anticipated.

Category 2: Occasional Exposure --Special education teachers, paraprofessionals. Some employees in this category may be involved in situations involving blood. This may include administrating first aid, and occasional hygiene assistance.

Category 2: Rare Exposure –Clerical staff, office personnel. Rarely do these employees come in contact with blood, but may in first aid or emergency situations.

Exposure determination is made without regard to the use of personal protective equipment.

 

METHODS OF COMPLIANCE

1.Engineering and work practice controls used to eliminate or minimize employee exposure include:

  • A. Appropriate personal protection made available to all faculty and staff.
  • B. Recommendations made by the safety committee.
  • C. Instruction and supervision of students in areas of potential hazards.
  • D. In-service education offered and/or update on the exposure control plan and universal precautions.

 

UNIVERSAL PRECAUTIONS

Universal precautions require the routine and consistent use of appropriate barrier protection to prevent the transmission of micro-organisms resulting from contact with blood. All incidents involving blood or potentially infectious materials are treated to minimize splashing, spraying, and the generation of droplets of these substances. Eating, drinking, applying cosmetic or lip balm, and handling contact lenses are prohibited in work areas where there is a reasonable likelihood of exposure.

 

Personal Protective Equipment

Gloves and other personal protective equipment are provided to employees at no charge. Gloves must be worn whenever there is a possibility of contact with blood or body fluids while providing first aid care, or cleaning up blood or body fluid spills. Torn or punctured gloves should be removed immediately. Gloves must be changed after every contact with each person’s blood or body fluids, or after contact with items or surfaces soiled with blood or body fluids. Hands must be washed thoroughly with soap and warm running water after removing the gloves.

  1. Provision: When there is occupational exposure, appropriate protective equipment such as gloves, gowns, and resuscitation devices will be provided at no cost to the employee. The personal protective equipment type demands upon the task and degree of exposure anticipated. “Appropriate” means the equipment does not permit blood or other potentially infectious materials to pass through under normal conditions of use.
  2. Use: Efforts are made to ensure employees use appropriate equipment. In a rare instance that an employee declines use of personal protective equipment because of a perceived judgment that use would inhabit health care delivery or safety, the circumstances are investigated and documented in order to determine whether or not such occurrences can be prevented in the future.
  3. Accessibility: Hartland Elementary School ensures that appropriate personal protective equipment in appropriate sizes will be readily accessible to all its employees.
  4. Cleaning, laundering, disposal, repair, or replacement of personal protective equipment will be of no cost to the employee.
  5. All personal protective equipment will be removed prior to leaving the work and placed in designated containers for washing, decontaminating, or disposal.
  6. Utility gloves may be decontaminated for reuse if the integrity of the glove is not compromised. They must be discarded if they are cracked, peeling, torn, punctured, or their ability to act as a barrier is compromised.
  7. Gloving Procedure: Pull gloves as far as possible over wrists. Do not reuse disposable gloves. To remove gloves, turn the first one inside out. As it is pulled over the hand, grasp glove in remaining gloved hand. To remove second glove, avoid touching outer surface by slipping fingers of the ungloved hand under the glove and pull it inside out as it is pulled over the hand, effectively sealing the first glove inside. Dispose of the glove in a lined container. Wash hands.
  8. Gowns, masks, and/or eye protection will be worn when it can be reasonably anticipated that the employee may need protection from infectious material that is sprayed, splashed, splattered, etc.
  9. Gowns, masks, eye protection, etc., will be disposable. (single use)
  10. If an item is contaminated with blood or bodily fluids, it will be disposed of accordingly to biochemical waste regulations.

 

HANDWASHING

Hand washing is critical after contact with blood or body fluids.

  1. Employees shall wash their hands and any other exposed skin surface with an antiseptic soap and running water or flush mucous membranes with water following contact with blood or other potentially infectious materials.
  2. Employees shall wash their hands after the removal of gloves.
  3. When hand washing facilities are not accessible, appropriate disinfectant towelettes may be used. Hands should be washed with soap and running water as soon as possible.
  4. Procedure: Use warm water and use soap. Rub hands vigorously under the running warm water for one minute; be mindful to nails, cuticles, and spaces between fingers.

 

HOUSEKEEPING AND DISPOSAL OF BIOCHEMICAL WASTE

1. All equipment and environmental and working surfaces shall be cleaned and decontaminated after contact with blood or other potentially infectious materials as soon as feasible.

2. An OSHA approved disinfectant absorbent powder will be used for blood and body fluid containment.

3. An OSHA approved disinfectant will be used for cleaning same.

4. The procedure for decontamination/disinfecting affected areas is as follows:

  • A. Put on gloves – utility or disposable.
  • B. Sprinkle disinfecting absorbent over spillage.
  • C. Clean up area with broom and dustpan and put into a plastic bag. Seal bag.
  • D. Place contents in a biohazard bag and seal. (double bag).
  • E. Remove sealed bag from area and properly dispose.
  • F. Clean the affected area with an approved germicidal solution.
  • G. Clean dustpan and broom with an approved germicidal solution.
  • H. If utility gloves are used, they must be cleaned with an approved germicidal solution. Gloves with cuts or tears must be discarded.
  • I. Remove gloves and wash hands thoroughly.
  • J. All reusable utensils used need to be decontaminated under OSHA guidelines. (wash thoroughly with soap and water followed by an approved decontaminate solution – i.e. 1 part bleach to 10 parts water).

All bins, pails, cans, and similar receptacles intended for reuse which have reasonable likelihood for becoming contaminated with blood or other potentially infectious material must be inspected and decontaminated on a regular basis and cleaned and decontaminated immediately after contamination.

  1. Disposable liners are to be used for all wastebaskets and similar receptacles. Broken glass which may be contaminated:
  2. When possible, all broken glass will be cleaned up with a broom and dustpan
  3. The person cleaning broken glass will put on disposable gloves, followed by a heavy duty type of glove, which are puncture resistant.
  4. After removal of the gloves, hands will be thoroughly washed, with appropriate disposal of gloves or decontamination of utility gloves.

Other biochemical waste: All other biohazard infectious waste will be bagged at the site and placed a Biohazard waste bag and kept in the Health Room in a closed biohazard labeled container. Disposal will be the same as Sharps container.

Soiled laundry: Personal clothing items contaminated with infectious waste will be double bagged and sent home.

 

NEEDLES AND SHARPS

Contaminated needles and other contaminated sharps are not to be bent, recapped, or removed. Shearing or breaking of contaminated needles is prohibited. All used sharps will be discarded into appropriate containers located in the Health Room.

The containers will be:

  1. Closable, puncture resistant, leak proof, and labeled Biohazard.
  2. Maintained in an upright position at all times.
  3. Containers, when full, will be transported to the School Medical Advisors office for proper disposal.

 

HEPATITIS B VACCINE

1. Hartland Elementary School shall provide Hepatitis B vaccine for all employees in job classifications where occupational exposure may be reasonably anticipated. Post exposure evaluation and follow-up will be provided for all employees who have an exposure incident.

2. All medical evaluations and procedures including Hepatitis B vaccine series, post-exposure evaluation, follow-up and prophylaxis are:

  • a) Made available at no cost to the employee within a reasonable time and place
  • b) Performed by or under the supervision of a physician, or another health care professional
  • c) According to recommendations of the U.S. Public Health Service, all laboratory tests shall be conducted by an accredited laboratory.
  • d) If an employee initially declines Hepatitis B vaccinations but later opts to receive the vaccine while still employed, Hepatitis B vaccination will be provided upon receipt of written request.
  • e) Employees that that choose to decline Hepatitis B vaccination must sign the following waiver:

“I understand that due to my occupational exposure to blood or other potentially infectious materials I may be at risk of acquiring Hepatitis B virus (HBV) infection. I have been given the opportunity to be vaccinated with the vaccine at this time. I understand by declining this vaccine, I continue to be at risk of acquiring Hepatitis B, a serious disease. If in the future I continue to have occupational exposure to blood or any other potentially infectious materials and I want to be vaccinated with Hepatitis B vaccine, I can receive the vaccination with no charge to me”.

 

COMMUNICATION OF HAZARDS TO EMPLOYEES

1. Label and signs

  • a) Materials storing wastes will be placed in biohazard red bags.
  • b) Biohazard labels will be affixed to containers of regulated waste.

2. Information and Training

A. All employees will be offered training program on OSHA standards and the Hartland Elementary School Plan and blood borne pathogens at school. Annually training offered to all employees focusing on new and category 1 employees.

B. Training is provided as follows:

  1. Exposure risks in the school setting.
  2. Additional training will be provided with changes such as modifications of tasks or procedures.

C. The training program will include the following:

  1. An explanation of the exposure control plan and the locations of the plan in the Health and School Offices.
  2. Materials that are appropriate in contact and vocabulary to educational level, literacy, and language of employees.
  3. A general explanation of the epidemiology and symptomology of blood borne diseases.
  4. An explanation of the modes of transmission of blood borne pathogens.
  5. Information on proper use, handling, disposal, of waste and personal protective equipment.
  6. Recognition of tasks and other activities that may involve exposure to blood or other potentially infectious materials and methods to reduce exposure.
  7. Proper use of gloves, glove removal, and hand washing.
  8. Hepatitis B vaccine information.
  9. Obligation of Hartland Elementary School to protect its employees.
  10. Post exposure and follow-up plan.
  11. Ability to ask questions.

D. Those employees who have had this training several times and decline or are unable to attend the training program must sign a document that indicates that:

  1. They have reviewed the Hartland Elementary School Exposure Control Plan.
  2. They have had the opportunity to ask questions or seek knowledge in related areas from the Health Office.
  3. They fully understand their specific risks for exposure.

 

POST EXPOSURE EVALUATION AND FOLLOW-UP

Following an exposure incident, the employee needs to report to the school nurse and to a school administrator who will notify the school medical advisor. The employee will be referred to the physician of his/her choice.

  1. All information is to remain confidential.
  2. The school will try to identify source and route of exposure when possible.
  3. Blood testing per OSHA protocols (initial testing within 48 hrs.) and guidelines with an approved laboratory.
  4. Counseling made available to the employee.
  5. Incident will be reviewed by the Safety Committee.

 

RECORD KEEPING

Hartland Elementary School will maintain records regarding any exposure incident.

This record will include:

  1. Attendance at exposure control in-service or waiver statement.
  2. Hepatitis B vaccine history.
  3. A copy of test results.
  4. This record will not be shared without written consent of employee.

 

TRAINING RECORDS

  1. Shall include dates of training sessions.
  2. Contents of subject matter.
  3. Names and job titles of those in attendance.
  4. Will be kept on file for 3 years.

School Medical Advisor Date:

Administrator Date:

School Nurse Date:

Review Dates:

 

BLOODBORNE PATHOGENS STANDARD

TRAINING RECORDS

Date of Training:

Location:

Name of Trainer:

Qualifications:

Contents/Summary: Topics Included

Attendees Signature Job Title:

Print Name:

 

HARTLAND ELEMENTARY SCHOOL

 

HEALTH OFFICE

 

EXPOSURE CONTROL

I have reviewed the Hartland Elementary School Exposure Control Plan. I have been given the opportunity to seek information and ask questions this plan, personal protection equipment, blood borne pathogens, preventing disease transmission, and the Hepatitis vaccine series.

 


Printed Name                                                                    Signature                                                                    Date

 

30 South Road, East Hartland, CT 06027

Phone: 653-7207 Fax: 844-8528

BULLYING/SAFE SCHOOL CLIMATE PLAN 5131.9

The Hartland Board of Education is committed to creating and maintaining an educational environment that is physically, emotionally and intellectually safe and thus free from bullying, harassment, teen dating violence, and discrimination. In accordance with state law and the Board’s Safe School Climate Plan, the Board expressly prohibits any form of bullying behavior on school grounds; at a school-sponsored or school-related activity, function or program, whether on or off school grounds; at a school bus stop; on a school bus or other vehicle owned, leased or used by a local or regional board of education; or through the use of an electronic device or an electronic mobile device owned, leased or used by Board of Education.

Students who engage in bullying behavior shall be subject to school discipline, up to and including expulsion, in accordance with the Board's policies on student discipline, suspension and expulsion, and consistent with state and federal law.

For purposes of this policy, “Bullying” means the repeated use by one or more students of a written, verbal or electronic communication, such as cyberbullying, directed at or referring to another student attending school in the same school district, or a physical act or gesture by one or more students repeatedly directed at another student attending school in the same school district, that:

  1. causes physical or emotional harm to such student or damage to such student’s property;
  2. places such student in reasonable fear of harm to himself or herself, or of damage to his or her property;
  3. creates a hostile environment at school for such student;
  4. infringes on the rights of such student at school; or
  5. substantially disrupts the education process or the orderly operation of a school.

Bullying shall include, but not be limited to, a written, verbal or electronic communication or physical act or gesture based on any actual or perceived differentiating characteristics, such as race, color, religion, ancestry, national origin, gender, sexual orientation, gender identity and expression, socioeconomic status, academic status, physical appearance, or mental, physical, developmental or sensory disability, or by association with an individual or group who has or is perceived to have one or more of such characteristics.

For purposes of this policy, "Cyberbullying" means any act of bullying through the use of the Internet, interactive and digital technologies, cellular mobile telephone or other mobile electronic devices or any electronic communications.

Consistent with the requirements under state law, the Hartland Board of Education authorizes the Superintendent or his/her designee(s), along with the Safe School Climate Coordinator, to be responsible for developing and implementing a Safe School Climate Plan in furtherance of this policy. As provided by state law, such Safe School Climate Plan shall include, but not be limited to provisions which:

  1. enable students to anonymously report acts of bullying to school employees and require students and the parents or guardians of students to be notified annually of the process by which students may make such reports;
  2. enable the parents or guardians of students to file written reports of suspected bullying;
  3. require school employees who witness acts of bullying or receive reports of bullying to orally notify the safe school climate specialist, or another school administrator if the safe school climate specialist is unavailable, not later than one school day after such school employee witnesses or receives a report of bullying, and to file a written report not later than two school days after making such oral report;
  4. require the safe school climate specialist to investigate or supervise the investigation of all reports of bullying and ensure that such investigation is completed promptly after receipt of any written reports made under this section;
  5. require the safe school climate specialist to review any anonymous reports, except that no disciplinary action shall be taken solely on the basis of an anonymous report;
  6. include a prevention and intervention strategy for school employees to deal with bullying;
  7. provide for the inclusion of language in student codes of conduct concerning bullying;
  8. require each school to notify the parents or guardians of students who commit any verified acts of bullying and the parents or guardians of students against whom such acts were directed not later than forty-eight hours after the completion of the investigation;
  9. require each school to invite the parents or guardians of a student who commits any verified act of bullying and the parents or guardians of the student against whom such act was directed to a meeting to communicate to such parents or guardians the measures being taken by the school to ensure the safety of the student against whom such act was directed and to prevent further acts of bullying;
  10. establish a procedure for each school to document and maintain records relating to reports and investigations of bullying in such school and to maintain a list of the number of verified acts of bullying in such school and make such list available for public inspection, and annually report such number to the Department of Education and in such manner as prescribed by the Commissioner of Education;
  11. direct the development of case-by-case interventions for addressing repeated incidents of bullying against a single individual or recurrently perpetrated bullying incidents by the same individual that may include both counseling and discipline;
  12. prohibit discrimination and retaliation against an individual who reports or assists in the investigation of an act of bullying;
  13. direct the development of student safety support plans for students against whom an act of bullying was directed that address safety measures the school will take to protect such students against further acts of bullying;
  14. require the principal of a school, or the principal's designee, to notify the appropriate local law enforcement agency when such principal, or the principal's designee, believes that any acts of bullying constitute criminal conduct;
  15. prohibit bullying (A) on school grounds, at a school-sponsored or school-related activity, function or program whether on or off school grounds, at a school bus stop, on a school bus or other vehicle owned, leased or used by a local or regional board of education, or through the use of an electronic device or an electronic mobile device owned, leased or used by the local or regional board of education, and (B) outside of the school setting if such bullying (i) creates a hostile environment at school for the student against whom such bullying was directed, (ii) infringes on the rights of the student against whom such bullying was directed at school, or (iii) substantially disrupts the education process or the orderly operation of a school;
  16. require, at the beginning of each school year, each school to provide all school employees with a written or electronic copy of the school district's safe school climate plan; and
  17. require that all school employees annually complete the training described in Conn. Gen. Stat. §10-220a.

The notification required pursuant to subdivision (8) (above) and the invitation required pursuant to subdivision (9) (above) shall include a description of the response of schoolemployees to such acts and any consequences that may result from the commission of further acts of bullying. Any information provided under this policy or accompanying Safe School Climate Plan shall be provided in accordance with the confidentiality restrictions imposed under the Family Educational Rights Privacy Act ("FERPA") and the district's Confidentiality and Access to Student Information policy and regulations.

Not later than January 1, 2012, the Hartland Board of Education shall approve the Safe School Climate Plan developed pursuant to this policy and submit such plan to the Department of Education. Not later than thirty (30)calendar days after approval by the Board, the Board shall make such plan available on the Board's and each individual school in the school district's web site and ensure that the Safe School Climate Plan is included in the school district's publication of the rules, procedures and standards of conduct for schools and in all student handbooks.

Legal References:

Public Act 11-232, An Act Concerning the Strengthening of School Bullying Laws

Conn. Gen. Stat. 10-145a

Conn. Gen. Stat. 10-145o

Conn. Gen. Stat. 10-220a

Conn. Gen. Stat. § 10-222d

Conn. Gen. Stat. 10-222g

Conn. Gen. Stat. 10-222h

Conn. Gen. Stat. §§ 10-233a through 10-233f

 

SAFE SCHOOL CLIMATE PLAN 5131.9

The Board is committed to creating and maintaining a physically, emotionally, and intellectually safe educational environment free from bullying, harassment, teen dating violence, and discrimination. In order to foster an atmosphere conducive to learning, the Board has developed the following Safe School Climate Plan, consistent with state law and Board Policy. This Plan represents a comprehensive approach to addressing bullying and cyberbullying and sets forth the Board’s expectations for creating a positive school climate and thus preventing, intervening, and responding to incidents of bullying.

Bullying behavior is strictly prohibited, and students who are determined to have engaged in such behavior are subject to disciplinary action, which may include suspension or expulsion from school. The district’s commitment to addressing bullying behavior, however, involves a multi-faceted approach, which includes education and the promotion of a positive school climate in which bullying will not be tolerated by students or school staff.

I. Prohibition Against Bullying and Retaliation

A. The Board expressly prohibits any form of bullying behavior on school grounds; at a school-sponsored or school-related activity, function or program whether on or off school grounds; at a school bus stop; on a school bus or other vehicle owned, leased or used by a local or regional board of education; or through the use of an electronic device or an electronic mobile device owned, leased or used by Board of Education.

B. The Board also prohibits any form of bullying behavior outside of the school setting if such bullying (i) creates a hostile environment at school for the student against whom such bullying was directed, (ii) infringes on the rights of the student against whom such bullying was directed at school, or (iii) substantially disrupts the education process or the orderly operation of a school;

C. In addition to prohibiting student acts which constitute bullying, the Board also prohibits discrimination and/or retaliation against an individual who reports or assists in the investigation of an act of bullying.

D. Students who engage in bullying behavior in violation of Board Policy and the Safe School Climate Plan shall be subject to school discipline, up to and including expulsion, in accordance with the Board's policies on student discipline, suspension and expulsion, and consistent with state and federal law.

II. Definition of Bullying

A. “Bullying” means the repeated use by one or more students of a written, verbal or electronic communication, such as cyberbullying, or a physical act or gesture directed at another student attending school in the same district that:

  1. causes physical or emotional harm to such student or damage to such student’s property;
  2. places such student in reasonable fear of harm to himself or herself, or of damage to his or her property;
  3. creates a hostile environment at school for such student;
  4. infringes on the rights of such student at school; or
  5. substantially disrupts the education process or the orderly operation of a school.

B. Bullying shall include, but not be limited to, a written, verbal or electronic communication or physical act or gesture based on any actual or perceived differentiating characteristics, such as race, color, religion, ancestry, national origin, gender, sexual orientation, gender identity and expression, socioeconomic status, academic status, physical appearance, or mental, physical, developmental or sensory disability, or by association with an individual or group who has or is perceived to have one or more of such characteristics.

III. Other Definitions

A. "Cyberbullying" means any act of bullying through the use of the Internet, interactive and digital technologies, cellular mobile telephone or other mobile electronic devices or any electronic communications.

B. "Electronic communication" means any transfer of signs, signals, writing, images, sounds, data or intelligence of any nature transmitted in whole or in part by a wire, radio, electromagnetic, photo electronic or photo-optical system;

C. "Hostile environment" means a situation in which bullying among students is sufficiently severe or pervasive to alter the conditions of the school climate;

D. "Mobile electronic device" means any hand-held or other portable electronic equipment capable of providing data communication between two or more individuals, including, but not limited to, a text messaging device, a paging device, a personal digital assistant, a laptop computer, equipment that is capable of playing a video game or a digital video disk, or equipment on which digital images are taken or transmitted;

E. "Outside of the school setting" means at a location, activity or program that is not school related, or through the use of an electronic device or a mobile electronic device that is not owned, leased or used by a local or regional board of education;

F. "Prevention and intervention strategy" may include, but is not limited to, (1) implementation of a positive behavioral interventions and supports process or another evidence-based model approach for safe school climate or for the prevention of bullying identified by the Department of Education, (2) school rules prohibiting bullying, harassment and intimidation and establishing appropriate consequences for those who engage in such acts, (3) adequate adult supervision of outdoor areas, hallways, the lunchroom and other specific areas where bullying is likely to occur, (4) inclusion of grade-appropriate bullying education and prevention curricula in kindergarten through high school, (5) individual interventions with the bully, parents and school employees, and interventions with the bullied child, parents and school employees, (6)school-wide training related to safe school climate, (7) student peer training, education and support, and (8) promotion of parent involvement in bullying prevention through individual or team participation in meetings, trainings and individual interventions.

G. "School climate" means the quality and character of school life with a particular focus on the quality of the relationships within the school community between and among students and adults.

H. "School employee" means (1) a teacher, substitute teacher, school administrator, school superintendent, guidance counselor, psychologist, social worker, nurse, physician, school paraprofessional or coach employed by a local or regional board of education or working in a public elementary, middle or high school; or (2) any other individual who, in the performance of his or her duties, has regular contact with students and who provides services to or on behalf of students enrolled in a public elementary, middle or high school, pursuant to a contract with the local or regional board of education.

I.“School-Sponsored Activity” shall mean any activity conducted on or off school property (including school buses and other school-related vehicles) that is sponsored, recognized or authorized by the Board of Education.

J. "Teen dating violence" means any act of physical, emotional or sexual abuse, including stalking, harassing and threatening, that occurs between two students who are currently in or who have recently been in a dating relationship.”

IV. Leadership and Administrative Responsibilities

A. Safe School Climate Coordinator

For the school year commencing July 1, 2012, and each school year thereafter, the Superintendent shall appoint, from existing school district staff, a District Safe School Climate Coordinator (“Coordinator”). The Coordinator shall:

  1. be responsible for implementing the district’s Safe School Climate Plan (“Plan”);
  2. collaborate with Safe School Climate Specialists, the Board, and the Superintendent to prevent, identify and respond to bullying in district schools;
  3. provide data and information, in collaboration with the Superintendent, to the Department of Education regarding bullying;
  4. meet with Safe School Climate Specialists at least twice during the school year to discuss issues relating to bullying the school district and to make recommendations concerning amendments to the district’s Plan.

B. Safe School Climate Specialist

For the school year commencing July 1, 2012, and each school year thereafter, the principal of each school (or principal’s designee) shall serve as the Safe School Climate Specialist. The Safe School Climate Specialist shall investigate or supervise the investigation of reported acts of bullying and act as the primary school official responsible for preventing, identifying and responding to reports of bullying in the school.

V. Development and Review of Safe School Climate Plan

A. For the school year commencing July 1, 2012 and each school year thereafter, the Principal of each school shall establish a committee or designate at least one existing committee (“Committee”) in the school to be responsible for developing and fostering a safe school climate and addressing issues relating to bullying in the school. Such committee shall include at least one parent/guardian of a student enrolled in the school, as appointed by the school principal.

B. The Committee shall: 1) receive copies of completed reports following bullying investigations; 2) identify and address patterns of bullying among students in the school; 3) review and amend school policies relating to bullying; 4) review and make recommendations to the Coordinator regarding the Safe School Climate Plan based on issues and experiences specific to the school; 5) educate students, school employees and parents/guardians on issues relating to bullying; 6) collaborate with the Coordinator in the collection of data regarding bullying; and 7) perform any other duties as determined by the Principal that are related to the prevention, identification and response to school bullying.

C. Any parent/guardian serving as a member of the Committee shall not participate in any activities which may compromise the confidentiality of any student, including, but not limited to receiving copies of investigation reports, or identifying or addressing patterns of bullying among students in the school.

D. Not later than January 1, 2012, the Board of Education shall approve the Safe School Climate Plan developed pursuant to Board policy and submit such plan to the Department of Education. Not later than thirty (30) calendar days after approval by the Board, the Board shall make such plan available on the Board's and each individual school in the school district's web site and ensure that the Safe School Climate Plan is included in the school district's publication of the rules, procedures and standards of conduct for schools and in all student handbooks.

VI. Procedures for Reporting and Investigating Complaints of Bullying

A. Students and parents (or guardians of students) may file written reports of bullying. Written reports of bullying shall be reasonably specific as to the basis for the report, including the time and place of the alleged conduct, the number of incidents, the target of the suspected bullying, and the names of potential witnesses. Such reports may be filed with any building administrator and/or the Safe School Climate Specialist (i.e. building principal), and all reports shall be forwarded to the Safe School Climate Specialist for review and actions consistent with this Plan.

B. Students may make anonymous reports of bullying to any school employee. Students may also request anonymity when making a report, even if the student’s identity is known to the school employee. In cases where a student requests anonymity, the Safe School Climate Specialist or his/her designee shall meet with the student (if the student’s identity is known) to review the request for anonymity and discuss the impact that maintaining the anonymity of the complainant may have on the investigation and on any possible remedial action. All anonymous reports shall be reviewed and reasonable action will be taken to address the situation, to the extent such action may be taken that does not disclose the source of the report, and is consistent with the due process rights of the student(s) alleged to have committed acts of bullying. No disciplinary action shall be taken solely on the basis of an anonymous report.

C. School employees who witness acts of bullying or receive reports of bullying shall orally notify the Safe School Climate Specialist or another school administrator if the Safe School Climate Specialist is unavailable, not later than one (1) school day after such school employee witnesses or receives a report of bullying. The school employee shall then file a written report not later than two (2) school days after making such oral report.

D. The Safe School Specialist shall be responsible for reviewing any anonymous reports of bullying and shall investigate or supervise the investigation of all reports of bullying and ensure that such investigation is completed promptly after receipt of any written reports. In order to allow the district to adequately investigate complaints filed by a student or parent/guardian, the parent of the student suspected of being bullied should be asked to provide consent to permit the release of that student’s name in connection with the investigation process, unless the student and/or parent has requested anonymity.

E. In investigating reports of bullying, the Safe School Climate Specialist or designee will consider all available information known, including the nature of the allegations and the ages of the students involved. The Safe School Climate Specialist will interview witnesses, as necessary, reminding the alleged perpetrator and other parties that retaliation is strictly prohibited and will result in disciplinary action.

VII. Responding to Verified Acts of Bullying

A. Following investigation, if acts of bullying are verified, the Safe School Climate Specialist or designee shall notify the parents or guardians of the students against whom such acts were directed as well as the parents or guardians of the students who commit such acts of bullying of the finding not later than forty-eight hours after the investigation is completed. This notification shall include a description of the school’s response to the acts of bullying. In providing such notification, however, care must be taken to respect the statutory privacy rights of other students, including the perpetrator of such bullying. The specific disciplinary consequences imposed on the perpetrator, or personally identifiable information about a student other than the parent/guardian’s own child, may not be disclosed except as provided by law.

B. In any instance in which bullying is verified, the Safe School Climate Specialist or designee shall also invite the parents or guardians of the student who commits any verified act of bullying and the parents or guardian of the student against whom such act was directed to a meeting to communicate the measures being taken by the school to ensure the safety of the student/victim and to prevent further acts of bullying. The invitation may be made simultaneous with the notification described above in Section VII.A. The purpose of the meeting is to communicate to parents/guardians the measures being taken by the school to ensure the safety of the student involved and to prevent further acts of bullying. Normally, separate meetings shall be held with the respective parents; however, at the discretion of the Safe School Climate Specialist and with written consent of the parents/guardians involved, the meeting(s) may be held jointly.

C. If bullying is verified, the Safe School Climate Specialist or designee shall develop a student safety support plan for any student against whom an act of bullying was directed. Such support plan will include safety measures to protect against further acts of bullying.

D. A specific written intervention plan shall be developed to address repeated incidents of bullying against a single individual or recurrently perpetrated bullying incidents by the same individual. The written intervention plan may include counseling, discipline and other appropriate remedial actions as determined by the Safe School Climate Specialist or designee, and may also incorporate a student safety support plan, as appropriate.

E. Notice to Law Enforcement

If the Principal of a school (or his/her designee) reasonably believes that any act of bullying constitutes a criminal offense, he/she shall notify appropriate law enforcement. Notice shall be consistent with the Board’s obligations under state and federal law and Board policy regarding the disclosure of personally identifiable student information. In making this determination, the Principal or his/her designee, may consult with the school resource office, if any, and other individuals the principal or designee deems appropriate.

F. If a bullying complaint raises concern about discrimination or harassment on the basis of a legally protected classifications (such as race, religion, color, national origin, sex, sexual orientation, age or disability), the Safe School Climate Specialist or designee shall also coordinate any investigation with other appropriate personnel within the district as appropriate (e.g. Title IX Coordinator, Section 504 Coordinator etc.)

VIII. Documentation and Maintenance of Log

A. Each school shall maintain written reports of bullying, along with supporting documentation received and/or created as a result of bullying investigations, consistent with the Board’s obligations under state and federal law. Any educational record containing personally identifiable student information pertaining to an individual student shall be maintained in a confidential manner, and shall not be disclosed to third parties without written prior written consent of a parent, guardian or eligible student, except as permitted under Board policy and state and federal law.

B. The Principal of each school shall maintain a list of the number of verified acts of bullying in the school and this list shall be available for public inspection upon request. Consistent with district obligations under state and federal law regarding student privacy, the log shall not contain any personally identifiable student information, or any information that alone or in combination would allow a reasonable person in the school community to identify the students involved. Accordingly, the log should be limited to basic information such as the number of verified acts, name of school and/or grade level and relevant date. Given that any determination of bullying involves repeated acts, each investigation that results in a verified act of bullying for that school year shall be tallied as one verified act of bullying unless the specific actions that are the subject of each report involve separate and distinct acts of bullying. The list shall be limited to the number of verified acts of bullying in each school and shall not set out the particulars of each verified act, including, but not limited to any personally identifiable student information, which is confidential information by law.

C. The Principal of each school shall report the number of verified acts of bullying in the school annually to the Department of Education in such manner as prescribed by the Commissioner of Education.

IX. Other Prevention and Intervention Strategies

A. Bullying behavior can take many forms and can vary dramatically in the nature of the offense and the impact the behavior may have on the victim and other students. Accordingly, there is no one prescribed response to verified acts of bullying. While conduct that rises to the level of “bullying”, as defined above, will generally warrant traditional disciplinary action against the perpetrator of such bullying, whether and to what extent to impose disciplinary action (e.g., detention, in-school suspension, suspension or expulsion) is a matter for the professional discretion of the building principal (or responsible program administrator or his/her designee). No disciplinary action may be taken solely on the basis of an anonymous complaint. As discussed below, schools may also consider appropriate alternative to traditional disciplinary sanctions, including age-appropriate consequences and other restorative or remedial interventions.

B. A specific written intervention plan shall be developed to address repeated incidents of bullying against a single individual or recurrently perpetrated bullying incidents by the same individual. This plan may include safety provisions, as described above, for students against whom acts of bullying have been verified and may include other interventions such as counseling, discipline, and other appropriate remedial or restorative actions as determined by the responsible administrator.

C. The following sets forth possible interventions which may also be utilized to enforce the Board’s prohibition against bullying:

  • i. Non-disciplinary interventions
    When verified acts of bullying are identified early and/or when such verified acts of bullying do not reasonably require a disciplinary response, students may be counseled as to the definition of bullying, its prohibition, and their duty to avoid any conduct that could be considered bullying. Students may also be subject to other forms of restorative discipline or remedial actions, appropriate to the age of the students and nature of the behavior.

    If a complaint arises out of conflict between students or groups of students, peer or other forms of mediation may be considered. Special care, however, is warranted in referring such cases to peer mediation. A power imbalance may make the process intimidating for the victim and therefore inappropriate. In such cases, the victim should be given additional support. Alternatively, peer mediation may be deemed inappropriate to address the concern.
     
  • ii. Disciplinary interventions
    When acts of bullying are verified and a disciplinary response is warranted, students are subject to the full range of disciplinary consequences. Anonymous complaints, however, shall not be the basis for disciplinary action.

    In-school suspension and suspension may be imposed only after informing the accused perpetrator of the reasons for the proposed suspension and giving him/her an opportunity to explain the situation, in accordance with the Board’s Student Discipline policy.

    Expulsion may be imposed only after a hearing before the Board of Education, a committee of the Board or an impartial hearing officer designated by the Board of Education in accordance with the Board’s Student Discipline policy. This consequence shall normally be reserved for serious incidents of bullying and/or when past interventions have not been successful in eliminating bullying behavior.
     
  • iii. Interventions for bullied students
    The building principal (or other responsible program administrator) or his/her designee shall intervene in order to address incidents of bullying against a single individual. Intervention strategies for a bullied student may include the following:
    • A) Counseling;
    • B) Increased supervision and monitoring of student to observe and intervene in bullying situations;
    • C) Encouragement of student to seek help when victimized or witnessing victimization;
    • D) Peer mediation or other forms of mediation, where appropriate;
    • E) Student Safety Support plan; and
    • F) Restitution and/or restorative interventions.
       
  • iv. General Prevention and Intervention Strategies
    In addition to the prompt investigation of complaints of bullying and direct intervention when acts of bullying are verified, other district actions may ameliorate potential problems with bullying in school or at school-sponsored activities. While no specific action is required, and school needs for specific prevention and intervention strategies may vary from time to time, the following list of potential prevention and intervention strategies shall serve as a resource for administrators, teachers and other professional employees in each school. Such prevention and intervention strategies may include, but are not limited to:
    • a) school rules prohibiting bullying, harassment, teen dating violence, and intimidation and establishing appropriate consequences for those who engage in such acts;
    • b) Adequate adult supervision of outdoor areas, hallways, the lunchroom and other specific areas where bullying is likely to occur;
    • c) Inclusion of grade-appropriate bullying education and prevention curricula in kindergarten through high school, which may include instruction regarding building safe and positive school communities including developing healthy relationships and preventing teen dating violence as deemed appropriate for older students;
    • d) Individual interventions with the perpetrator, parents and school employees, and interventions with the bullied student, parents and school employees;
    • e) School-wide training related to safe school climate, which training may include Title IX/Sexual harassment training, Section 504/ADA Training, cultural diversity/multicultural education or other training in federal and state civil rights legislation or other topics relevant to safe school climate;
    • f) Student peer training, education and support; and
    • g) Promotion of parent involvement in bullying prevention through individual or team participation in meetings, trainings and individual interventions;
    • h) Implementation of a positive behavioral interventions and supports process or another evidence-based model approach for safe school climate or for the prevention of bullying, including any such program identified by the Department of Education;
    • i) Respectful responses to bullying concerns raised by students, parents or staff;
    • j) Planned professional development programs addressing prevention and intervention strategies, which training may include school violence prevention, conflict resolution and prevention of bullying, with a focus in evidence based practices concerning same;
    • k) Use of peers to help ameliorate the plight of victims and include them in group activities;
    • l) Avoidance of sex-role stereotyping;
    • m) Continuing awareness and involvement on the part of school employees and parents with regards to prevention and intervention strategies;
    • n) Modeling by teachers of positive, respectful, and supportive behavior toward students;
    • o) Creating a school atmosphere of team spirit and collaboration that promotes appropriate social behavior by students in support of others;
    • p) Employing classroom strategies that instruct students how to work together in a collaborative and supportive atmosphere.

D. In addition to prevention and intervention strategies, administrators, teachers and other professional employees may find opportunities to educate students about bullying and help eliminate bullying behavior through class discussions, counseling, and reinforcement of socially-appropriate behavior. Administrators, teachers and other professional employees should intervene promptly whenever they observe mean-spirited student conduct, even if such conduct does not meet the formal definition of “bullying.”

X. Improving School Climate

[Individual schools should use this section to outline affirmative steps to improve the quality of school climate as defined within a particular school and/or district. These strategies should align with school improvement plans, school climate assessments, and be based on current data available on the quality of school climate within the school and/or district including, but not limited to, the type, nature, frequency etc. of behavior that may constitute or lead to bullying, harassment or similar behavior. This section is intended to be broader in scope and should be targeted towards fostering positive school climate rather than exclusively preventing, investigating and otherwise responding to specific incidences of bullying.]

XI. Annual Notice and Training

A. Students, and parents or guardians of students shall be notified at the beginning of the school year of the process by which students may make reports of bullying.

B. The Board shall provide for the inclusion of language in student codes of conduct concerning bullying.

C. At the beginning of each school year, each school shall provide all school employees with a written or electronic copy of the school district’s safe school climate plan and require that all school employees annually complete training on the identification, prevention and response to bullying as required by law.

XII. School Climate Assessments

On and after July 1, 2012, and biennially thereafter, the Board shall require each school in the district to complete an assessment using the school climate assessment instruments, including surveys, approved and disseminated by the Department of Education. The Board shall collect the school climate assessments for each school in the district and submit such assessments to the Department.

Legal References:

Public Act 11-232, An Act Concerning the Strengthening of School Bullying Laws

Conn. Gen. Stat. § 10-222d

Conn. Gen. Stat. §§ 10-233a through 10-233f

Connecticut State Department of Education Circular Letter C-8,

Series 2008-2009 (March 16, 2009)

Policy Approved: 12/12/11

Policy Revised: 9/8/2014

 

REPORT OF SUSPECTED BULLYING BEHAVIORS

Name of Person Completing Report: _______________________________ Date: __________________

Target(s) of Behaviors: ______________________________________________________________________

Relationship of Reporter to Target (self, parent, teacher, peer, etc.): ________________________

Report Filed Against: ________________________________________________________________________

Date of Incident(s): __________________________________________________________________________

Location(s): Time: __________________

Describe the basis for your report. Include information about the incident, participants, background to the incident, and any attempts you have made to resolve the problem. Please note relevant dates, times and places.

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Indicate if there are witnesses who can provide more information regarding your report. If the witnesses are not school district staff or students, please provide contact information.

Name: _____________________________________________

Address: ___________________________________________

Telephone: ________________________________________

Number: ___________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Have there been previous incidents (circle one)?   Yes  /  No

If “yes”, please describe the behavior of concern, the approximate dates and the location:

_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Were these incidents reported to school employees (circle one)?   Yes  /  No

If “Yes”, to whom was it reported and when?

____________________________________________________________________________________________________________________________________________________________________

Was the report verbal or written?   Verbal  /  Written

Proposed Solution:

Indicate your opinion on how this problem might be resolved in the school setting. Be as specific as possible.

_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

I certify that the above information and events are accurately depicted to the best of my knowledge.

____________________________________________________________________________________________________________________________________________________________________
Signature of Reporter                                                                                                        Date Submitted                                                            By Date Received


For Staff Use Only:

Has reporter requested anonymity?  Y  /  N

Does the school have parent/guardian consent to disclose the student’s name in connection with the investigation?  Y  /  N

Administrative Investigation Notes (use separate sheet if necessary):

______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Bullying Verified? Yes ___ No ____

Remedial Action(s) Taken:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

If Bullying Verified, Has Notification Been Made to Parents of Students Involved?

Parents’ Names: _____________________________ Date Notified:______________

Parents’ Names: _____________________________ Date Notified:______________

Parents’ Names: _____________________________ Date Notified:______________

Parents’ Names: _____________________________ Date Notified: ______________

If Bullying Verified, Has Invitation to Meeting Been Sent to Parents of Students?

Parents’ Names: _____________________________ Date Sent:______________

Parents’ Names: _____________________________ Date Sent:_____________ _

Parents’ Names: _____________________________ Date Sent:______________

Parents’ Names: _____________________________ Date Sent: ______________

Date of Meetings:

_______________________________      _______________________________

If Bullying Verified, Has School Developed Student Safety Support/Intervention Plan?  Y  /  N

(Attach bullying complaint, witness statements, and notification to parents of students involved if bullying is verified, Invitations to Parent Meetings, Records of Parent Meetings)

8/16/11

 

HARTLAND PUBLIC SCHOOLS

REPORT OF BULLYING FORM/INVESTIGATION SUMMARY

School _______________________________________________ Date ______________________

Location(s): ______________________________________________________________________

Reporter Information: ___________________________________________________________

Anonymous student report: _____

Staff Member report _____ Name ________________________________________________

Parent/Guardian report _____ Name _____________________________________________

Student report _____ Name ______________________________________________________

Student Reported as Committing Act: ____________________________________________

 

Student Reported as Victim: _______________________________________________________

 

Description of Alleged Act(s): ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

Time and Place:______________________________________________________________________

 

Names of Potential Witnesses: ___________________________________________________

 

_________________________________________________________________________________________


For Staff Use Only:

 

Action of Reporter: _____________________________________________________

 

Administrative Investigation Notes (use separate sheet if necessary): ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Bullying Verified? Yes ___ No ____

 

Remedial Action(s) Taken: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

If Bullying Verified, Has Notification Been Made to Parents of Students Involved?

Parents’ Names: _____________________________ Date Sent:______________

Parents’ Names: _____________________________ Date Sent:______________

Parents’ Names: _____________________________ Date Sent:______________

Parents’ Names: _____________________________ Date Sent: ______________

If Bullying Verified, Have Invitation to Meetings Been Sent to Parents of Students Involved?

Parents’ Names: _____________________________ Date Sent:______________

Parents’ Names: _____________________________ Date Sent:______________

Parents’ Names: _____________________________ Date Sent:______________

Parents’ Names: _____________________________ Date Sent: ______________

Date of Meetings:

_______________________________    _______________________________

If Bullying Verified, Has School Developed Student Safety Support/Intervention Plan?   Y  /  N

(Attach bullying complaint, witness statements, and notification to parents of students involved if bullying is verified, invitations to parent meetings, records of parent meetings).

8/16/11

 

Hartland Public Schools

Report of Bullying/Consent to Release Student Information

Date: __________________________________________________________

 

Name of Student: _____________________________________________

School: ________________________________________________________

 

To Parent/Guardian:

A report of bullying has been made on behalf of your child alleging that he/she has been the victim of bullying. In order to facilitate a prompt and thorough investigation of the report, the [__________________] Public Schools may need to disclose the name of your child and/or other information in connection this investigation which may otherwise disclose your child’s identity.

(Please check one):

_______ I hereby give permission for the [________________________] Public Schools to disclose my child’s name, along with any other information necessary to permit the district to adequately and appropriately investigate such report, to third parties contacted by the district as part of its investigation.

______ I do NOT give permission for the [________________________] Public Schools to disclose my child’s name, along with any other information necessary to permit the district to adequately and appropriately investigate such report, to third parties contacted by the district as part of its investigation.

_________________________________________
Signature of Parent/Guardian

_________________________________________
Date

_________________________________________
Name (Please print)

5141.4

Reporting of Child Abuse and Neglect

In furtherance of CGS 17a-101 et. seq., and its purpose, it is the policy of the Hartland Board of Education to require ALL EMPLOYEES of the Board of Education to report suspected abuse and/or neglect, or imminent risk of serious harm, in accordance with the procedures set forth in this policy.

Furthermore, the Board of Education requires all personnel who have reasonable cause to suspect or believe that a child, under the age of twenty-one (21), has been abused, neglected, has had non-accidental physical injury, or injury which is at variance with the history given of such injury, or is placed in imminent danger of serious harm to report such cases in accordance with the law, Board policy and administrative regulations.

A mandated reporter shall make an oral report, by telephone or in person, to the Commissioner of Children and Families or a law enforcement agency as soon as possible, but no later than twelve (12) hours after the reporter has reasonable cause to suspect the child has been abused or neglected. In addition, the mandated reporter shall inform the building principal or his/her designee that he/she will be making such a report. Not later than forty-eight (48) hours of making the oral report, the mandated reporter shall file a written report with the Commissioner of Children and Families or his/her designee. (The Department of Children and Families has established a 24 hour Child Abuse and Neglect Hotline at 1-800-842-2288 for the purpose of making such oral reports.)

The oral and written reports shall include, if known: (1) the names and addresses of the child and his/her parents/guardians; (2) the child's age; (3) the child's gender; (4) the nature and extent of the child's injury or injuries, maltreatment or neglect; (5) the approximate date and time the injury or injuries, maltreatment or neglect occurred; (6) information concerning any previous injury or injuries to, or maltreatment or neglect of, the child or his/her siblings; (7) the circumstances in which the injury or injuries, maltreatment or neglect came to be known to the reporter; (8) the name of the person(s) suspected to be responsible for causing such injury or injuries, maltreatment or neglect; (9) the reasons such person or persons are suspected of causing such injury or injuries, maltreatment or neglect; (10) any information concerning any prior cases in which such person or persons have been suspected of causing an injury, maltreatment or neglect of a child; and (11) whatever action, if any, was taken to treat, provide shelter or otherwise assist the child.

If the report of abuse or neglect involves an employee of the District as the perpetrator, the District may conduct its own investigation into the allegation, provided that such investigation shall not interfere with or impede any investigation conducted by the Department of Children and Families or by a law enforcement agency.

The Board, recognizing its responsibilities to protect children and in compliance with its statutory obligations, shall provide in-service training regarding the requirements and obligations of mandated reporters. District employees shall also participate in training offered by the Department of Children and Families.

State law prohibits retaliation against a mandated reporter for fulfilling his/her obligations to report suspected child abuse or neglect. The Board shall not retaliate against any mandated reporter for his/her compliance with the law and Board policy pertaining to the reporting of suspected child abuse and neglect.

This policy will be distributed annually to all employees. Documentation shall be maintained that all employees have, in fact, received the written policy and completed training related to mandated reporting of child abuse and neglect as required by law.

Legal Reference: Connecticut General Statutes

  • 10-220a Inservice training. Professional development committees. Institutes for educators. Cooperating teacher program, regulations (as amended by PA 11-93)
  • 10-221d Criminal history records check of school personnel. Fingerprinting. Termination or dismissal (as amended by PA 11-93)
  • 17a-28 Definitions. Confidentiality of and access to records; exceptions. Procedure for aggrieved persons. Regulations (as amended by PA 11-93)
  • 17a-101 Protection of children from abuse. Reports required of certain professional persons. When child may be removed from surroundings without court order. (as amended by PA 96-246, PA 00-220, PA 02-106, PA 03-168, PA 09-242 and PA 11-93)
  • 17a-101a Report of abuse or neglect by mandated reports. (as amended by PA 02-106 and PA 11-93)
  • 17a-102 Report of danger of abuse. (as amended by PA 02-106)
  • 17a-106 Cooperation in relation to prevention, identification and treatment of child abuse/neglect.
  • 10-151 Teacher Tenure Act
  • P.A. 11-93 An Act Concerning the Response of School Districts and the Departments of Education and Children and Families to Reports of Child Abuse and Neglect and the Identification of Foster Children in a School District

Policy Revised: December 8, 2014

Policy Revised: 10/19/2015

COMMUNICABLE AND INFECTIOUS DISEASE POLICY 5141.22

The Board of Education recognizes that all children have a constitutional right to a free, suitable program of educational experiences. The Board of Education has established reasonable health requirements as prerequisites to admission or attendance, including the requirement that students undergo physical examination prior to admission.

Where it can be medically established that a student suffers from a serious infectious disease and there is a significant risk of transmission of the disease to others because of the nature of the disease or the personal characteristics of the student carrier, it may be appropriate to exclude the student from the regular classroom. The determination of exclusion of any student will be made on a case by case basis with appropriate procedural due process safeguards. However, where the risk of transmission is relatively low or appropriate procedures can be adopted to reduce the risk of transmission, exclusion is not warranted.

A child with an infectious disease may be considered handicapped, if the condition presents such physical impairment that limits one or more major life activities. Therefore, Section 504 of the Rehabilitation Act, the “Education of all Handicapped Children Act” may apply. The parent, guardian or the school administration may make a referral for determination whether the student is handicapped and entitled to protection under Section 504. The Planning and Placement Team will determine whether the student is handicapped or is “otherwise qualified” within the meaning of Section 504. All students should be educated in the least restrictive environment.

The District will include as part of its emergency procedure plan a description of the actions to be taken by District personnel in case of pandemic flu outbreak or other catastrophe that disrupts District operations.

Legal Reference: “Education for Children with Disabilities”, 20U.S.C. 1400, et seq.

Section 505 of the Rehabilitation Act of 1973, 29 U.S.C. 706(7) (b)

“Americans with Disabilities Act”

The Family Educational Rights and Privacy Act of 1974,

(FERPA), 20 U.S.C.

1232g, 45 C.F.R.99

Connecticut General Statutes:

10-76(d)(15) Duties and powers of boards of education to provide

special education programs and services.

10-154a Professional communications between teacher or nurse

and student

10-207 Duties of medical advisors

10-209 Records not to be public

10-210 Quarantine of certain persons

10a-581-585 AIDS testing and medical information

Policy Adopted: 8/14/00

Policy Revised: 12/8/14

Community Relations 1110

Communications with the Public

Parent Involvement

Considerable experience and related evidence indicates that meaningful involvement of parents, guardians and other caregivers in the schooling of children improves the quality of education significantly. The Board of Education believes that closer connections of parents and others responsible for the home care of the children with our schools can result in enhanced academic performance, improved behavior and reduced absenteeism.

Therefore, all parents, guardians and caregivers of students enrolled in our school district are encouraged to take an active role in the education of their children. Further, the Board of Education believes that the professional staff must take whatever steps are necessary to facilitate a broad variety of opportunities for parents to connect frequently with the school in which their children are enrolled and with the overall system. These steps should include the following:

Parenting skills should be promoted and supported.

Communication between home and school should be regular, two-way and meaningful. (Such communication may include monthly newsletters, required regular contact with all parents, two flexible parent teacher conferences for each school year [required beginning July 1, 2010],and drop in hours for parents, home visits and use of technology.

Parents should play an integral role in assisting student learning.

Parents should be welcome in every school and their support and assistance sought.

Parent input should be sought regarding decisions that affect children and families.

Community resources should be made available to strengthen school programs, family practices and student learning.

The Superintendent will report annually to the Board of Education on parent involvement

activities.

Legal Reference: Connecticut General Statutes

10-221 Boards of Education to prescribe rules, policies and procedures (as amended by PA 97-290.) and by P.A. 10-111, An Act concerning Education Reform in Connecticut

Policy adopted: 6/10/13

PROCESSING OF COMPLAINTS POLICY 1312

Complaints and Concerns Public concerns when motivated by a sincere desire to improve the quality of the educational program shall be addressed by the procedures outlined below. Complaints and criticisms are most valuable when they represent the considered recommendations of public-spirited citizens and organizations who have studied all the pertinent facts. In this way such complaints and concerns may contribute to the school’s effectiveness in carrying out its basic educational mission.

Complaints/Concerns will be investigated with regard to the nature of the problem, the facts of the problem, and a review of the evidence. This investigation will be done in an expeditious manner.

General Complaint Procedures

Complaints and grievances shall be handled and resolved as close to their origin as possible.

Although no member of the community shall be denied the right to petition the board of education for redress of a grievance, complaints shall be referred through the proper administrative channels for solution before investigation or action by the board. Exceptions are complaints that concern board actions or board operations only.

The board advises the public that the proper channeling of complaints involving instruction, discipline, or learning materials is as follows:

  1. Teacher
  2. Principal
  3. Superintendent
  4. Board of education

Complaints Regarding Educational Materials

The board of education has established the following guidelines for addressing complaints regarding the utilization of books and other educational materials in the instructional program.

1. A parent and/or legal guardian has the right to request that his/her child not read, view or hear given material provided a written request is made to the appropriate building principal. No parent and/or legal guardian has the right to determine instructional materials for students other than his/her own children.

2. If there is parental/guardian concern about a particular book or instructional material, the parent will be asked to write a letter requesting a review of the book or other instructional material. This request will be reviewed by the teacher giving the assignment and the principal. If a question arises concerning the suitability of a library book or other library material, the same letter will be used to register parental concern and the letter will be reviewed by the librarian and the principal. The principal will discuss the results of the school’s review with the superintendent of schools and provide an answer giving the school’s position to the parent. If the parent is not satisfied with the answer given by the principal, he may appeal to the board of education through the superintendent of schools.

Legal Reference: Keyishian v. Board of Regents 385 U.S. 589.603 (1967)

President’s Council, District 25 v. Community School Board No. 25

457 F.2d 289

Minarcini v. Community School Board, 541 F. 2d 577 (6th Cir. 1076)

Board of Education, Island Trees Union Free School District No. 26 v. Pico, 457 U.S. 853 (1982).

Academic Freedom Policy (adopted by Connecticut State Board of Education, 9/9/81)

Connecticut General Statutes

10-238 Petition for hearing by board of education

Policy Adopted: 3/13/00

Revised: 6/8/2015

ADMINISTRATIVE REGULATIONS CONCERNING COMPLAINTS AND CONCERNS

It is the policy of the Board of Education and the intent of the school administration that complaints and concerns regarding the school system be resolved at the lowest appropriate level (example, teacher, principal, superintendent of schools).

If a complaint has not been resolved at the lowest appropriate level, the complainant may pursue the issue to the next level whichever is appropriate.

If an individual wishes to file a formal complaint, the complaint shall be set forth in writing stating the specific nature of the complaint. Such a complaint shall be filed with the Principal or the Superintendent of Schools.

When a formal complaint is filed at the administrative level, the administrator shall render a written decision on the complaint within ten (10) days of receipt of the complaint.

If a written formal complaint is not resolved satisfactorily at the administrative level, it may be filed in writing with the Board of Education. The complaint shall be investigated with a paper audit between the Superintendent and the Board of Education and a decision rendered within thirty (30) days.

Procedures For Registering Complaints And Concerns In General

A. Complaints Regarding Staff Members

In no case shall a parent or citizen enter any classroom without securing prior permission of the principal unless at the invitation of the teacher/principal. This policy is intended to prevent any interruption of the educational process.

Board of Education members are to refer persons making complaints to the staff, Principal or Superintendent and are encouraged to ask that complaints be handled according to the method outlined in these Administrative Regulations.

B. Complaints In General

While Board members are legal channels through which the citizens may make their feeling know to the professional staff, the Board itself shall hear complaints and concerns only as directed to it through the superintendent. A parent, citizen, or organization should direct his/her complaint/concern through the following channels:

  1. The particular staff member concerned. – then
  2. Principal
  3. Superintendent of Schools
  4. Board of Education.

Resolution shall be sought at the lowest level of the above. If unresolved at a lower level, the complaint or concern shall be referred to the Board of Education by the Superintendent. The Board of Education will conduct a paper audit with the Superintendent regarding the issue or complaint. Further action, if deemed appropriate, will be taken by the Board of Education.

CONTESTS FOR STUDENTS 1322

Contests and competitions for the students may be considered for approval by the Superintendent or his designee. The following criteria are to be considered in determining whether or not approval may be given:

  1. The contest is educationally sound and worthy.
  2. The contest is stimulating to the student and school and desirable for both.
  3. The contest must not place an undue burden on the students, families, teachers, or the school.
  4. The contest is not commercial or sectarian.
  5. The contest will not take students from school unnecessarily.
  6. Participation from state and national principal groups will be considered.

Approved: 4/09/01

Revised: 2/11/2015

Students 6141.9

5131.9

Bullying

Cyberbullying

The District’s computer network and the internet, whether accessed on campus or off campus, during or after school hours, may not be used for the purpose of harassment. All forms of harassment over the Internet, commonly referred to as cyberbullying, are unacceptable and viewed as a violation of this policy and the District’s acceptable computer use and procedures.

Malicious use of the District’s computer system to develop programs or to institute practices that harass other users or gain unauthorized access to any entity on the system and/or damage the components of an entity on the network is prohibited. Users are responsible for the appropriateness of the material they transmit over the system. Hate mail, harassment, discriminatory remarks, or other antisocial behaviors are expressly prohibited.

Cyberbullying includes, but is not limited to the following misuses of technology: harassing, teasing, intimidating, threatening, or terrorizing another person by sending or posting inappropriate and hurtful e-mail messages, instant messages, text messages, digital pictures or images, or Web site postings, including blogs. It is also recognized that the author (poster or sender) of the inappropriate material is often disguised (logged on) as someone else.

In situations in which the cyberbullying is brought to the attention of school officials, any disciplinary action shall be based upon whether the conduct is determined to be severely disruptive of the educational process so that it markedly interrupts or severely impedes the day-to-day operations of a school. Such conduct includes, but is not limited to, threats, or making a threat to kill or hurt a teacher or student.

Disciplinary action may include, but are not limited to, the loss of computer privileges, detention, suspension, or expulsion for verified perpetrators of cyberbullying. In addition, when any kind of threat is communicated or when a hate crime is committed, this shall be reported to local law officials.

Legal Reference: Connecticut General Statutes

PA 02-119, An Act Concerning Bullying Behavior in Schools & Concerning the

Pledge of Allegiance

Kyle P. Packer PPA Jane Packer v. Thomaston Board of Education (SC15862)

Policy Adopted4/13/09

DISTRIBUTION OF MATERIALS BY STUDENTS 1140

Distribution of Materials by Students. Printed materials may be distributed to parents by students as inexpensive means of mass communications providing:

  1. The materials relate to the school, community, local, recreational or civic activities.
  2. The materials do not relate to any religious belief or activity, or promote private gain, or political position.
  3. The materials do not promote any political party or candidate.

Except for requests from parent-teacher organizations, board appointed citizens’ ad hoc advisory committees, or other school-connected organizations, requests from groups or individuals to have students distribute materials to parents or other citizens of the community will be referred to the superintendent of schools or his designee for approval.

On issues to be decided at referenda, information distributed by school personnel or board of education members, whether through students or otherwise may provide information only on the time, date, and location of the referenda and may not advocate positions on the referenda questions.

Legal Reference: Connecticut General Statutes

9-369 Explanatory text relating to local questions

Approved: 7/11/11

DRUG AND ALCOHOL TESTING POLICY FOR SCHOOL BUS DRIVERS 4212.42

The Hartland Public School district is committed to the establishment of a drug and alcohol misuse prevention program that meets all applicable requirements of the Omnibus Transportation Employee Testing Act of 1991and applicable state statutes pertaining to pre-employment and random drug testing of school bus drivers. The district shall adhere to federal and state law and regulations requiring a school bus driver’s drug and alcohol testing program.

Contracts for transportation approved by this district shall contain assurance that the contractor has or will establish a drug and alcohol testing program that meets the requirements of federal regulations and this policy and will actively enforce the regulations of this policy as well as federal requirements.

Legal Reference: United States Code, Title 49

2717 Alcohol and controlled substances testing (Omnibus Transportation Employee Testing Act of 1991)

Code of Federal Regulations, Title 49

40 Procedures for Transportation Workplace Drug and Alcohol Testing Programs

382 Controlled Substance and Alcohol use and Testing

395 Hours of Service Drivers

Holiday v. City of Modesto (1991) 229 Cal. App. 3d. 528, 540

International Brotherhood of Teamsters v. Department of Transportation 932 F. 2d 1292 (1991)

American Trucking Association, Inc. v. Federal Highway Administration, (1995) WL 136022 (4th circuit)

Connecticut General Statutes

14-276b Drug and Alcohol testing of drivers of certain vehicles, mechanics & forklift operators.

14-276a Regulations re school bus operators and operators of student transportation vehicles; qualifications; training. Pre-employment drug test required for operators.

Policy Adopted: 07/11/2011

EARLY READING SUCCESS POLICY 6142.2

Reading and language skills are integral parts of all phases of the learning process. Each individual, therefore must learn to speak, read, write, and listen to words in order to function effectively in school and society. Since it is primarily with words that ideas and thoughts are communicated, it is imperative that the individuals develop competency in the reading and language arts areas for self-fulfillment, effective communication, creative expression, and to assume a productive role in society. Each individual must be provided with an appropriate educational program. Such a program will emphasize the differentiation of instruction, flexible grouping, and a multi-modality approach.

Recognizing the importance of establishing the appropriate foundation during the primary grades and its statutory requirements, the Board of Education, by September 1, 2000 will develop and implement a three year plan to improve the reading skills of students in grades K through 3 inclusive. The goal of such plan is to have all students attain the state’s reading competency standard.

The Superintendent is directed to include in the plan:

  1. The specific instructional method, strategies and activities that will be used to teach reading;
  2. Ways to assess and help students in danger of not learning to read by the end of first grade;
  3. Periodic evaluations of students’ reading levels
  4. More time for instructing students who do not progress or who read below grade level;
  5. In-service training for elementary school teachers in how to teach reading and language arts;
  6. Ways to involve parents in addressing their children’s reading problems;
  7. Ongoing data collection and monitoring of program effectiveness; and
  8. A school and public library partnership to improve pre-reading and reading skills.

Legal Reference: Connecticut General Statutes

10-220a In-service training. Professional development.

Institutes for educators. Cooperating and beginning teacher programs, regulations.

10-221h Plan to improve reading skills.

P.A. 99-288 An Act Concerning Education Accountability

Policy Adopted: 6/12/00

Policy Revised: 2/11/2015

STUDENTS 5131.8

Electronic Devices

The Board adopts this policy in order to maintain/promote an educational environment that is safe and secure for district students and employees. The Board establishes that the acceptable use of electronic devices is to support instruction and as a means of communication under approved circumstances.

Electronic devices shall include all devices that can take photographs; record audio or video data; store, transmit or receive messages or images; or provide a wireless, filtered or unfiltered connection to the Internet. Examples of these electronic devices include, but shall not be limited to, radios, walkmans, CD players, iPods, MP3 players, DVD players, handheld game consoles, Personal Digital Assistants (PDAs), cellular or mobile telephones, BlackBerries, and laptop computers, as well as any new technology developed with similar capabilities.

The Board reserves the right to prohibit/limit the use of these and other electronic devices by students during the school day in District buildings; on District property; on District buses and vehicles; during the time students are under the supervision of the District (and in locker rooms, bathrooms, health suites and other changing areas at any time - if choose to prohibit, rather than limit.)

The Board prohibits possession of laser pointers and attachments and telephone paging devices/beepers by students in District buildings; on District property; on District buses and vehicles; and at school-sponsored activitiesThe District shall not be liable for the loss, damage or misuse of any electronic device.

Electronic Images and Photographs

The Board prohibits the taking, storing, disseminating, transferring, viewing, or sharing of obscene, pornographic, lewd, or otherwise illegal images or photographs, whether by electronic data transfer or other means, including but not limited to texting and e-mailing. Such violations may constitute a crime under state and/or federal law. Therefore, the district may report such conduct to state and/or federal law enforcement agencies.

Such prohibited activity shall also apply to student conduct that occurs off school property if:

  • 1.There is a nexus between the proximity or timing of the conduct in relation to the student’s attendance at school or school-sponsored activities.
  • 2.The student is a member of an extracurricular activity and has been notified that particular off-campus conduct could result in exclusion from such activities.
  • 3.The conduct has a direct nexus to attendance at school or a school sponsored-activity, such as an agreement made on school property to complete a transaction outside of school that would violate the Code of Student Conduct.

The Superintendent or designee shall annually notify students, parents/guardians and employees about the Board’s electronic device policy.

Violations of this policy by a student shall result in disciplinary action and may/shall result in confiscation of the electronic device. The confiscated item shall not be returned until a conference has been held with a parent/guardian.

Exceptions

The building administrator may grant approval for possession and use of an electronic device by a student for the following reasons:

  1. Health, safety or emergency reasons.
  2. An individualized education program (IEP).
  3. Classroom or instructional-related activities.
  4. Student has a need due to the medical condition of an immediate family member.
  5. Other reasons determined appropriate by the building Principal.

(cf. 5114 – Suspension and Expulsion/Due Process)
(cf. 5131 – Conduct)
(cf. 5131.8 – Off School Grounds Misconduct)
(cf. 5131.82 – Restrictions on Publications and Written or Electronic Material)
(cf. 5131.911 – Bullying)
(cf. 5131.913 – Cyberbullying)
(cf. 5144 – Discipline/Punishment)
(cf. 5145.5 – Sexual Harassment)
(cf. 5145.51 – Peer Sexual Harassment)

Legal Reference: Connecticut General Statutes

10-233j Student possession and use of telecommunications devices

Eisner v. Stamford Board of Education, 440 F. 2d 803 (2nd Cir 1971)

Trachtman v. Anker, 563 F. 2d 512 (2nd Cir. 1977) cert. denied, 435 U.S. 925 (1978)

Hazelwood School District v. Ruhlmeir, 484 U.S. 260, 108 S Ct 562 (1988)

Tinker v. Des Moines Independent Community Dist., 393 US 503, (1969)

Policy Adopted: May 12, 201

NONDISCRIMINATION POLICY 4145 (1145 & 5145)

Grievance Procedures Under Americans with Disabilities Act (EMPLOYEE)

"Complaint" shall be defined as a claim based upon an event or condition which affects the employment and professional development of an employee with a disability, as defined by the Americans with Disabilities Act.

The aggrieved employee shall present the complaint in writing directly to the principal/superintendent within 15 school days of the employee's knowledge of the event or condition affecting the employee. The employee should discuss the issue with the principal/superintendent in an effort to resolve the problem informally within 3 school days from presentation of the complaint. The principal shall present a response to the employee within 30 school days from the receipt of the complaint. Such response to the problem shall be in writing and be presented to the employee. If no response is given the employee within the 30 days referred to above, or if the response is unsatisfactory to the employee, the complaint will become a grievance. At this time the principal/superintendent shall notify the Board of Education that a grievance has been filed.

If the aggrieved employee is not satisfied with the decision of the principal/superintendent, or is notified that no decision could be reached, the aggrieved employee may appeal within 10 working days of receipt of the decision by referring the grievance packet to the Hartland Board of Education. The Board of Education shall conduct a hearing on behalf of the aggrieved employee within 20 working days after receipt of the appeal. The Board of Education Chair shall notify the aggrieved employee in writing of the Board's decision within 10 working days of the hearing, which shall be final.

Policy Adopted: 3/8/10

 

NONDISCRIMINATION POLICY 4145 (1145& 5145)

Americans with Disabilities Act (Employee)

The Hartland Board of Education recognizes its responsibility to comply with the letter and spirit of federal and state statutes regarding people with disabilities, including the Americans with Disabilities Act.

The Board directs the Superintendent to develop administrative regulations in order to implement appropriate ADA provisions for students, employees, and others who may be affected by this Act.

Legal Reference: Connecticut General Statutes

19-581 through 585 AIDS testing and medical information.

10-209 Records not to be public.

46a-60 Discriminatory employment practices prohibited.

Section 504 and the Federal Vocational Rehabilitation Act of 1973,20 U.S.C. 706(7)(b).

American Disability Act of 1989 as amended by ADA Amendments Act of 2008

Chalk v. The United States District Court of Central California.

The above list is not intended to be all inclusive and likewise any specific exclusion is not intended.

Adopted: 3/8/10

STANDARD OF CONDUCT 4118.231

ALCOHOL, DRUGS AND TOBACCO (ALL EMPLOYEES- CERTIFIED/NON-CERTIFIED)

The Board of Education is concerned with maintaining a safe and healthy working and learning environment for all staff and students. Medical research indicates that the use of alcohol, drugs and tobacco are hazardous to one’s health. In addition to the health hazard of the individual, certified employees are entrusted with the responsibility of imparting knowledge and serving as role models to students.

Alcohol and Drugs

The Board of Education recognizes the importance of maintaining a drug-free environment for its staff and students. In compliance with the federal and state requirements, no employee engaged in work in the Hartland Elementary School shall use, possess, be under the influence of, or unlawfully manufacture, distribute, or dispense, in the workplace, any alcohol, narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana or any other controlled substance (as defined in schedules I through V of Section 202 of the Controlled Substance Act (21 U.S.C. 812), and as further defined by regulation at 21 CFR 1300 through 1300.15).

The “workplace” is defined to mean the site for the performance of work done. That includes any school building or any school premises: any school owned vehicles or any other school approved vehicles used to transport students to and from school or school activities; off school property during any school-sponsored or school approved activity, event or function, such as a field trip or athletic event, where students are under the jurisdiction of the school district.

Each employee shall notify the Superintendent of his or her conviction occurring in the workplace as defined above, no later than 5 days after such conviction.

Each employee shall abide by the terms of the school district policy respecting a drug-free and alcohol-free and tobacco free workplace.

Compliance with these standards of conduct is mandatory. Employees who violate them will be subject to disciplinary action, consistent with applicable state and federal laws, and referral for criminal prosecution. Disciplinary action may include, but is not limited to, a letter of reprimand, suspension or termination from employment at the discretion of the Board. Hartland Public Schools may further require that an employee in violation of these standards enroll in and successfully complete an appropriate substance abuse rehabilitation program.

Employees may obtain information about drug and alcohol counseling, rehabilitation, and re-entry programs from the office of the superintendent of schools.

Tobacco

There shall be no smoking or other use of tobacco products on school property, on transportation provided by the Board of Education, or during the course of any trip or activity sponsored by the Board or under the supervision of the Board or its authorized agent.

Failure to comply with the policy may result in disciplinary action including but not limited to written reprimand, suspension, or termination at the discretion of the Board.

Legal Reference: Connecticut General Statues

1-21b Smoking

Drug-Free Workplace Act. 102 Stat. 4305-4308

Drug-Free Schools and Community Act.

P.L. 99-570, as amended by P.L. 101-226 (199)

21 U.S.C. 812, Controlled Substances Act. I through V, 202.

21 C.F.R. 1300.11 through 1300.15 Regulation

54 Fed. Reg. 4946 (1989)

Policy Updated: 11/10/14

FIELD TRIP POLICY 5139

School trips are considered an integral part of the educational program at Hartland School. The Hartland Board of Education encourages school trips which are of value in helping students achieve educational objectives. Such trips are to conform and relate to the approved courses of study and other program needs. Field trips will vary in the amount of time used and may take place on school time or when school is not in session. Out-of- state field trips must be approved by the Superintendent of Schools and reported to the Board of Education in advance of such trips. Out of country field trips must be approved by Superintendent of Schools and Board of Education in advance of any such trip.

Teachers and other personnel who plan trips that are not school sponsored must alert parents and students that the planned trip is not associated with Hartland School. Personnel planning such trips must clearly indicate in writing to parents and participants that they are serving as private agents or private individuals.

Policy Adopted: 11/12/03

Policy Revised: 2/11/2015

 

FIELD TRIP POLICY5139

ADMINISTRATIVE REGULATIONS

Fields trips are held to augment and enrich a student's learning environment. Each field trip is to be well planned in advance, carefully and safely executed, and have a follow-up class room session to reinforce the original objectives. Once the field trip objectives and tentative schedule are set, the person in charge of the field trip is to submit a completed field trip request form to the principal. Field trip approval is to be obtained at least two weeks in advance of the date of the proposed trip.

I.Documents

A. The teacher in charge is responsible for preparing a letter for parental permission. The letter must contain the following information:

  1. Purpose of field trip
  2. Destination and date of field trip
  3. Criteria for student participation
  4. Provision for informing parents of late return
  5. Cost of trip to include:
    1. A. Prepayment amount and payment information
    2. B. Miscellaneous expenses not covered by trip charge
    3. C. Availability of financial assistance. An effort will be made to provide financial assistance when need is demonstrated.
  6. Invitation extended to parents to act as chaperones
  7. Encouragement of parental input upon completion of trip.

B. Purchase orders will be prepared to cover any financial commitment related to the field trip. The teacher in charge must submit all purchase orders to the business office prior to the date of the trip.

C. Signed parental permission slip is required for each student.

D. A completed emergency medical release form for each student.

E. A written overview of the field trip is to be filed with the principal within two (2) days of return.

II. General field trip rules:

A. If transportation is provided by the District, all students are expected to use this transportation unless prior approval for alternate means of transportation has been granted by the principal.

B. Staff who drive students must have a minimum liability insurance of $100,000/$300,000.00 on their vehicles. Staff who drive students as part of a school-sponsored trip are covered with an additional blanket policy beyond their minimal insurance to a maximum of $2,000,000. This additional insurance covers employees only. Note: parents are not covered.

C. The teacher will acquire the proper number of adults as chaperones to accompany the group. One chaperone to every ten students is recommended.

D. The teacher in charge of the field trip must provide a list of all students attending the trip to the principal.

E. The teacher in charge must state clearly the students’ responsibilities and obligations while on field trip.

 

HARTLAND SCHOOL FIELD TRIP PERMISSION SLIP

Student Name: __________________________________ HAS MY PERMISSION TO GO ON A FIELD TRIP TO __________________________________ ON __________________________________ WITH THE CLASS.

______________________________________________________________________________________________________
SIGNATURE OF PARENT/GUARDIAN

PARENT’S CONSENT FOR EMERGENCY TREATMENT FOR MINORS

I authorize any licensed physician to provide emergency treatment for:

Name: ______________________________________

Age: ________________________________________

Phone:______________________________________

I understand that this authorization is given prior to any need for medical care, but is given to avoid unnecessary delay in emergency treatment which physician may deem advisable in the exercise of his/her best judgment. I presume a reasonable attempt will be made to contact us at:

Work: ____________________     Home: _____________________

Known medical problems: ______________________________________________________________

Medications: ___________________________________________________________________________

Allergies: _______________________________________________________________________________

Physician/Clinic Phone: _________________________________________________________________

 


Signature of parent or guardian                                                       Date

 

*Please fill in all information above. Notes will not be accepted.

FUND RAISING ACTIVITIES 1324

Fund-raising activities must be approved by the school administration consistent with thefollowing guidelines:

  1. Fund-raising is in connection with school-related projects. Requests for approval of fundraisers shall be made and approved, in writing, on the form provided.
  2. There are sufficient educational or financial benefits which will accrue to the school and/or students, either directly or indirectly, from the activity.
  3. The mechanics or procedures of fund-raising will neither be an unacceptable burden to teachers or other school staff members nor subject the school to inappropriate risks or responsibilities in handling funds.

Upon approval by the administration, information from recognized charitable and other organizations which could eventually result in voluntary student and/or parental activities, contributions, or memberships of benefit to the organization may be distributed through the school. In these instances, the distribution of material would be the only school involvement on behalf of the organizations.

There shall be no direct solicitation of funds by outside organizations from students except on specific approval of the school administration.

(cf. 1322 Contests for Students)

Policy adopted: 3/8/04

Policy Re-approved 3/9/2015

 

FUND-RAISING ACTIVITY APPROVAL 1324

Hartland Elementary School

Date: ___________________________

Organization: _____________________________________________

Contact person: __________________________________________

Activity: ___________________________________________________

Date of fund-raising activity: ___________________________

School sponsored:  yes  /   no

Administration approval:  yes  /   no

Superintendent's Signature and/or Principal's Signature: ____________________________________

Date: ___________________________

Regulation approved: 3/8/04

Regulation Reapproved: 3/9/2015

 

ADMINISTRATIVE REGULATIONS

FUND RAISING ACTIVITIES 1324

In the spring of each year, the PTO and Eighth Grade Parents Group will meet with the school principal and discuss:

  • Budgets for the following school year
  • Fund Raisers needed to meet budgets
  • Schedule of Fund Raiser dates for the year
  • Any long term or extraordinary large fund raisers are to be discussed with the Superintendent and Board of Education.

Regulations Approved: 3/8/04

Regulation Reapproved: 3/9/2015

GREEN CLEANING PROGRAM IN SCHOOLS

(CT PUBLIC ACT 09-81)

The State of Connecticut is requiring that each local and regional board of education implement a green cleaning program for all school buildings and facilities in its district.

The Hartland Public Schools are committed to the implementation of this law by providing the staff and, upon request, the parents, and guardians of each child enrolled in each school with a written statement of the school district’s green cleaning program as well as making it available on its web site annually. The policy will also be distributed to new staff hired during the school year and to parents or guardians of students transferring in during the school year.

  1. Green cleaning program means the procurement and proper use of environmentally preferable cleaning products as defined by the Department of Administrative Services (DAS) for all state owned buildings, schools and facilities. DAS currently requires that environmentally preferable cleaning products be independently certified by one of two third party certified organizations: Green Seal or Eco Logo
  2. By July 1, 2011 and thereafter no person shall use a cleaning product in a public school unless it meets the DAS standard.
  3. The types of cleaning products covered in this legislation include: general purpose, bathroom, and glass cleaners, floor strippers and finishes, hand cleaners and soaps. The preferred green cleaning products used by this school district are listed on attachment “A”
  4. Disinfectants, disinfectant cleaners, sanitizers, or antimicrobial products regulated by the federal insecticide, fungicide, and rodenticide act are not covered by this law.

The following statement will be part of this school districts program as stated in the new law;

“NO PARENT, GUARDIAN, TEACHER, OR STAFF MEMBER MAY BRING INTO THE SCHOOL FACILITY ANY CONSUMER PRODUCT WHICH IS INTENDED TO CLEAN, DEODORIZE, SANITIZE, OR DISINFECT”

 

The implementation of this program requires the support and cooperation of everyone including administrators, faculty, staff, parents, guardians, and facilities staff.

Any questions concerning the program can be directed to:

Dr. Anthony Distasio
Superintendent of Schools
Hartland Public Schools
860.653.0295 Ext. 108

 

ATTACHMENT “A’

GREEN PRODUCT LISTING

This chart lists the types, names, and manufacturers of the green products used by this school district as well as the location/area of application and the schedule of when each is used.

PRODUCT /TYPE

NAME

MANUFACTURER

LOCATION /AREA

FREQUENCY/

SCHEDULE

All-Purpose cleaner

Buckeye Marauder #32

Buckeye International Smart Center

Walls, door, counters, desks, lockers, floors

Daily

Hard surface spray cleaner

Buckeye True #7 & #72

Buckeye International Smart Center

All hard surfaces

Daily

Cleaner disinfectant

Buckeye Sanicare Quat #256

Buckeye International Smart Center

Toilets, urinals, sinks, fixtures, counters, desks, floors, door knobs, blood borne pickup & water coolers

Daily

Glass cleaner

Buckeye Star Spray

Buckeye International Smart Center

Fixtures, glass, mirrors

Daily

Foaming hand wash

Symmetry

Buckeye International Smart Center

Hand washing

Daily

 

 

Frequency/Schedule:

D = Daily
W = Weekly
M = Monthly
SA = Semi annually
A = Annually

HAZARDOUS MATERIALS IN SCHOOLS 3524

Hazardous materials include any substance or mixture of substances posing fire, explosive, reactive, or health hazards including a number of science laboratory chemicals and supplies, common school cleaning materials, spray oven cleaners, cleaning solvents, photo chemicals, soldering flux, some ceramic glazes, oils, and gasoline.

The Superintendent of Schools shall develop regulations to minimize the use of these materials in the schools, including substituting, when possible, non-hazardous materials for hazardous materials and through minimizing amounts of hazardous material used and stored in the schools.

To the extent hazardous materials are necessary in educational programs or in school building maintenance, the Superintendent of Schools shall develop regulations and practices on:

  1. Identification and labeling of hazardous materials;
  2. Use of hazardous materials;
  3. Storage of hazardous materials;
  4. Transportation of hazardous materials;
  5. Disposal of hazardous materials
  6. Maintenance of material safety data sheets in the building principal’s office;
  7. Chemical hygiene plans shall be maintained in the school science laboratory;
  8. Training of appropriate staff in procedures and practices enumerated in 1-7 above.

Procedures must comply with applicable local, state, and federal laws and regulations pertaining to safe and proper use, storage, transportation, and disposal of hazardous materials.

Legal Reference: Connecticut General Statutes

19a-332 through 19a-332d re carcinogenic substances and asbestos abatement

Policy adopted: March 9, 2015

 

HAZARDOUS MATERIALS IN SCHOOLS 3524.1

Pesticide Application

The intent of this policy is to ensure that students, employees, and parents/guardians receive adequate notice, in conformity with applicable statutes, prior to pesticide application in school buildings and on school grounds. Further, the District will only employ certified pesticide applicators for any non-emergency pesticide use in school buildings or on school grounds.

The application of lawn care pesticides on the grounds of schools with students in grades eight or lower must be according to an integrated pest management plan. Such application is prohibited starting July 1, 2010 except in emergencies. An emergency application may be made to eliminate a human health threat in any school with students through grade eight as determined by the Superintendent of Schools.

The District Shall:

  • Provide notice of planned pesticide application to students, parents/guardians and employees in the manner required by law.
  • Post the areas scheduled to receive pesticide application(s).
  • Maintain written records for five years of all pesticide applications.
  • Provide continuing instruction to those students who, based upon written medical request, find it necessary to absent themselves during the period of application.
  • Inform annually parents/guardians and staff of the District’s pest application/management policy.

Pest control applicators employed by the District shall provide the school contact person (Head Custodian) with notice at least seventy-two (72) hours prior to the date and time the pesticide application is to occur, including in such notice the brand name, concentration, rate of application, pesticide label, material safety data sheet, list of the area or areas where the pesticide is to be applied and any use restrictions required by the pesticide label. Prior to the application, the applicator shall provide the school contact person with a written pre-application notification containing the following information:

  • The brand name, rate of application and any use restrictions required by the label of the herbicide or specific pesticide.
  • The area or areas where the pesticide is to be applied.
  • The date and time the application is to occur.
  • The pesticide label and the material safety data sheet.

In case of pesticide applications performed for or by public health agencies or emergency applications because of immediate threat to the public health, the licensed applicator shall give the school site office oral and, if possible, written notice, with posting of the area to be treated.

The Superintendent or his/her designee may require the pest control applicator to make the required postings in accordance with all applicable statutes and with District policy and regulations. The name and address of the applicator shall be a part of any posting.

Someone other than a certified pesticide applicator may apply a pesticide in an emergency to eliminate an immediate human health threat when (1) it is impractical to obtain the services of a certified pesticide applicator and (2) a restricted use pesticide is not used, as defined in C.G.S. 22a-47.

Pesticide purchases shall be limited to amounts authorized by the Superintendent or his/her designee for use during the year. Pesticides shall be stored in a secure site not accessible to students or unauthorized staff. They shall be stored and disposed of in accordance with EPA registered label directions and applicable state statutes.

Definitions

Pesticides are defined as fungicides used on plants, insecticides, herbicides or rodenticides, but not sanitizers, disinfectants, antimicrobial agents or pesticide baits.

Integrated pest management is the use of all available pest control measures, including the judicious use of pesticides when warranted to maintain a pest population at or below an acceptable level while decreasing the unnecessary use of pesticides. Such plan is consistent with an applicable model plan provided by the Commissioner of Environmental Protection under section 22a-661.

Lawn care pesticides are pesticides registered by the EPA and labeled according to the Federal Insecticide, Fungicide and Rodenticide Act for lawn, garden, and ornamental use.

Legal Reference: Connecticut General Statutes

10-231 b Pesticide applications at schools. Authorized applicators. Exception, as amended by P.A. 09-56

10-231 c Pesticide applications at schools without an integrated pest management plan.

22a-46. Short title: Connecticut Pesticide Control Act.

22a-54. Pesticide applicators, certification, classification, notice, fee, reciprocity; financial responsibility; aircraft, tree, public employee applicators.

22a-58. Records to be kept by distributors and applicators.

23-61a. Definitions. Tree protection examining Board within Department of Consumer Protection. Regulations.

23-61b. Licensing for arboriculture; examination; fees; renewal; suspension, revocation. Non-residents. Records. Pesticides.

P.A 09-56 An Act Concerning Pesticide Applications at Child Day Care Centers and Schools.

Policy Adopted: March 9, 2015

HOMEWORK 6154

Homework

The Board recognizes that a reasonable amount of study and preparation is necessary for the scholastic growth of students. It is also aware that the amount of preparation should increase as the child progresses through the grades.

Homework assignments should be given to reinforce and augment the lessons taught in class and provide excersises in the development of responsibility and of good work and study habits. These assignments allow for research, individual projects, and drill. They are intended to enhance the student's knowledge in the various subject areas. The assignments of homework shall be determined by the teachers in accordance with the following guidelines.

Suggested time allotments for homework assignments are:

Grade Daily

  • Kindergarten occasionally
  • Grade 1 10-15 minutes
  • Grade 2 15-20 minutes
  • Grade 3 20-30 minutes
  • Grade 4 30-40 minutes
  • Grade 5 40-50 minutes
  • Grade 6 50-60 minutes
  • Grade 7 60-90 minutes
  • Grade 8 60-90 minutes

Parental communication with school personnel should be encouraged.

  1. Parents should promptly communicate with individual teachers regarding concerns or problems with homework.
  2. If a problem persists, parents should contact the school administrator.

Parents are encouraged to provide their children with a quiet, suitable place that is used on a regularly scheduled basis for school related tasks.

Policy Adopted: 1/12/04

Policy Revised: 5/11/2015

INDOOR AIR QUALITY 7230

The Board of Education recognizes that the maintenance of acceptable temperature, relative humidity and adequate fresh air ventilation in school buildings is a primary objective in the creation and maintenance of an optimal learning environment.

Although there are no code requirements defining indoor air quality in existing buildings, the Board directs the Superintendent to implement an air quality program that provides for ongoing maintenance of the indoor air quality in the school.

Indoor Air Quality in New or Renovated Facilities

In order to secure appropriate indoor air quality in the school, the Board of Education believes that when any new facility is constructed or when the existing facility is renovated, the following requirements shall be specified to the architect or design professional responsible for the construction project:

  1. Adhere to the requirements defining minimum air circulation contained in the State Building Code which apply only when constructing new space.
  2. The building/space meets or exceeds the ASHRAE (American Society of Heating, Ventilating and Air Conditioning Engineers) 62-1999 standard, “Ventilation for acceptable Indoor Air Quality," which considers chemicals, physical and biological contaminants that can effect air quality as referenced by the State Code adopted pursuant to C.G.S. 29-252.

Legal Reference: Connecticut General Statutes

10-220 Duties of Boards of Education.

10-291 Approval of plans and site. Expense limit.

10-292 Review of final plans by Commissioner of Education, Exceptions; role of local officials.

P.A. 03-220 An Act Concerning Indoor Air Quality in Schools.

Policy Approved: 2/9/05

Internet Use Policy 6141

The Board of Education believes that the Internet is a valuable tool that should be used in schools to educate and inform students, much like books, magazines, video, CD-ROM and other informational sources. The Board endorses student use of the Internet for learning and research which enhances information available through other mediums. This includes participation in distance learning activities, asking questions of and consulting experts, communicating with other students and individuals, and locating material to meet the educational needs of the students of the Hartland Public Schools.

While the Internet can provide students with a vast array of educational informational resources, it can also be a window through which students could access information which is neither pertinent to nor appropriate for an educational setting. The availability of such electronic information does not imply endorsement by the Board of Education of its content nor the use of such information by students and staff. It is important to give students assistance and guidance in accessing information which is beneficial to their educational and equally important to recognize that the total monitoring of students’ access to the Internet would be impossible. Therefore, individual users of the Hartland Public School Network are responsible for their use of the network and are expected to use it responsibly.

To ensure appropriate usage, the administration will establish guidelines for student exploration and use the electronic information resources. Such guidelines shall address the issues of privacy, ethical use of information with respect to the intellectual property, illegal uses of the network, and conditions of usage. The guidelines shall strive to preserve students’ rights to examine and use information to meet the educational goals and objectives of the District. In addition, the District shall take steps, such as using filtering programs to block access to objectionable material, access controls and supervision by staff to monitor and/or restrict access to the electronic informational resources.

In recognition of the potential for improper use of the Internet in the educational setting, the Board requires that students who use the Internet comply with the following policies, as well as comply with any guidelines for use promulgated by the administration:

  1. The use of the Internet is a privilege. As the owner of both the hardware and software that is available, the Hartland Public Schools may withhold this privilege. Failure to adhere to the established guidelines may result in the loss of Internet access, disciplinary action and/or referral to legal authorities.
  2. The use of the Internet must be in support of education and research consistent with the educational goals and objective of the Hartland Public Schools.
  3. E-mail may be used for educational or administrative purposes. Electronic mail is not private. Those who operate the system have access to all mail which may be monitored at any time by designated staff to ensure appropriate use for instructional and administrative purposes.
  4. Users must not reveal personal information about themselves or others, including, but not limited to, the following: home address, telephone numbers, password, date of birth, social security number, or credit card number.
  5. Users will comply with all state, federal and local laws, including copyright laws and laws prohibiting harassment by computer.
  6. Users must not interfere with others’ work or with the performance of the computers, both hardware and software. Prohibited actions include, but are not limited to, the following: attempting to illicitly obtain or use passwords or screen names, entering closed areas of the

(continued) 6141

network, introducing computer viruses or committing acts of vandalism, and/or any attempt to harm or destroy data of another user.

  1. Users may not establish any official representation of the school or school district (i.e., Internet

home page) without obtaining prior approval of school administration.

  1. Each user will abide by the generally excepted rules of etiquette and applicable school policies, which include, but are not limited to, the following:
  • Use appropriate language. Do not write or send abusive messages or those which contain vulgarities.
  • Chain letters and pyramid schemes (chain letters with money) are illegal.
  • Bulk posting to individuals or groups to overload the system (i.e., “spamming”) is prohibited.

To ensure that only authorized students who understand the bounds of permitted use will have access to the Internet, Hartland Public Schools shall obtain the written permission of a student’s parent or legal guardian before the student may access the Internet.

The District shall provide age-appropriate instruction to students regarding appropriate online behavior. Such instruction shall include, but not limited to positive interactions with others online, including online social networking sites, and in chat rooms; proper online social etiquette; protection from online predators and personal safety; and how to recognize and respond to cyberbullying and other threats.

Legal References: Connecticut General Statutes

53a-182b. Harassment in the first degree: Class D felony.

(as amended by PA 95-143)

20 U.S.C. Section 6777, No Child Left Behind Act

20 U.S.C. 254 Children’s Internet Protection Act of 2000

47 U.S.C. Children’s Online Protection Act of 1998

Public Law 110-385 Broadband Data Improvement Act/Protecting

Children in the 21st Century Act

Policy Adopted: 4/13/09

Policy Revised: 9/9/13

 

Administrative Regulations 6141

Hartland School

Grades 1-4

Parents: Please read this pledge over with your child, have him/her sign it, sign it yourself, and return to the school office as soon as possible.

My Online Pledge

Because the Internet is a great place to be, you want to be on it. But you have to surf the Internet safely. To help you remember how to surf safely, here’s an online pledge that you and your parents can sign and return to Hartland School.

  • I promise never to give out private information, including but not limited to my name, date of birth, address, telephone number, picture, passwords, or school name to anyone on the Internet without my parents’ and teacher’s permission. If a stranger asks me for that information, I promise to tell my teacher.
  • I promise to surf the Net only during the days and times that my teachers have approved.
  • I promise to tell my teacher if I see any language or pictures that make me feel nervous or uncomfortable.
  • I promise I won’t go into chat rooms without telling my teachers.
  • I promise never to agree to a face-to-face meeting with someone I meet online.

Child’s signature ________________________________________________

Teacher________________________________________________

Parent’s signature ________________________________________________

Date ________________________

 

PARENTS’ PERMISSION FOR THE PUBLICATION OF STUDENT WORK/PICTURES

I understand that from time to time Hartland School may wish to publish examples of student projects, photographs of students, and other work on an Internet accessible World Wide Web server. Students’ surnames will never be published on the Internet.

My child’s work can be published on the Internet:   Yes  /   No

Photographs of my child can be published on the Internet:   Yes  /   No

Parent Name (please print) ________________________________________________

Parent Signature ________________________________________________

Date ________________________

 

Administrative Regulations 6141

Hartland School

THE USE OF COMPUTERS, THE INTERNET AND ELECTRONIC MAIL

PERMISSION FORM

Grades 5-8

Hartland School is pleased to offer students access to a computer network for electronic mail and the Internet. To gain access to e-mail and the Internet, all Hartland School students must obtain parental permission as verified by the signatures on the form below. Should a parent prefer that a student not have e-mail and Internet access, use of the computers is still possible for more traditional purposes such as word processing.

What is possible?

Access to e-mail and the Internet will enable students to explore thousands of libraries, databases, museums, and other repositories of information and to exchange personal communication with other Internet users around the world. Families should be aware that some material accessible via the Internet may contain items that are illegal, defamatory, inaccurate, or potentially offensive. While the purposes of the school are to use Internet resources for constructive educational goals, students may find ways to access other materials. We believe that the benefits to students from access to the Internet in the form of information resources and opportunities for collaboration exceed the disadvantages. But ultimately, parents and guardians of minors are responsible for setting and conveying the standards that their children should follow when using media and information sources. Therefore, we support and respect each family's right to decide whether or not to apply for access.

What is expected?

Students are responsible for appropriate behavior on the school's computer network just as they are in a classroom or on a school playground. Communications on the network are often public in nature. General school rules for behavior and communications apply. It is expected that users will comply with district standards and the specific rules set forth below. The use of the network is a privilege, not a right, and may be revoked if abused. The user is personally responsible for his/her actions in accessing and utilizing the school's computer resources. The students are advised never to access, keep, or send anything that they would not want their parents or teachers to see.

What are the rules?

Privacy -- Network storage areas may be treated like school lockers. Network administrators may review communications to maintain system integrity. This will insure that students are using the system responsibly.

Storage capacity -- Users are expected to remain within allocated disk space and delete e-mail or other material which take up excessive storage space.

Illegal copying -- Students should never download or install any commercial software, shareware, or freeware onto network drives or disks, unless they have written permission from the Network Administrator. Nor should students copy other people's work or intrude into other people's files.

6141

Inappropriate materials or language -- No profane, abusive or impolite language should be used to communicate nor should materials be accessed which are not in line with the rules of school behavior. A good rule to follow is never view, send, or access materials which you would not want your teachers and parents to see. Should students encounter such material by accident, they should report it their teacher immediately. - - Malicious use of the District’s computer system to develop programs or to institute practices that harass other users or gain unauthorized access to any entity on the system and/or damage the components of an entity on the network is prohibited. Users are responsible for the appropriateness of the material they transmit over the system. Hate mail, harassment, discriminatory remarks, or other antisocial behaviors are expressly prohibited.

Succinct Advice

These are guidelines to follow to prevent your loss of network privileges at Hartland School.

1. Do not give out private information of any kind or enter chat rooms without teacher permission and never agree to a face-to-face meeting with someone I meet online.

2. Do not use a computer to harm, harass, tease, intimidate or threaten others.

3. Do not damage the computer or the network in any way, interfere with the operation of the network by installing illegal software, shareware, or freeware.

4. Do not violate copyright laws.

5. Do not view, send, or display offensive messages or pictures.

6. Do not share your password with another person.

7. Do not waste limited resources such as disk space or printing capacity.

8. Do not use a computer to harm another person’s work, trespass in another person’s folders, work, or files.

9. Do notify an adult immediately, if a stranger asks for personal information or if, by accident, you encounter materials which violate the rules of appropriate use.

10. BE PREPARED to be held accountable for your actions and for the loss of privileges if the Rules of Appropriate Use are violated.

Administrative Regulations (continued) 6141

 

PARENT PERMISSION FORM and USER AGREEMENT

As a parent or guardian of a student at Hartland School, I have read the above information about the appropriate use of computers at the school and I understand this agreement will be kept on file at the school. (Questions should be directed to the principal for clarification.)

My child may use e-mail and the Internet while at school according to the rules outlined.

I would prefer that my child not use e-mail and the Internet while at school.

Parent Name (print) ________________________________________________

Parent Signature ________________________________________________

Date ________________________

 

PARENTS' PERMISSION FOR THE PUBLICATION OF STUDENT WORK/PICTURES

I understand that from time to time Hartland School may wish to publish examples of student projects, photographs of students, and other work on an Internet accessible World Wide Web server. Students’ surnames will never be published on the Internet.

My child’s work can be published on the Internet:   Yes  /   No

Photographs of my child can be published on the Internet:   Yes  /   No

Parent Name (please print) ________________________________________________

Parent Signature Date ________________________________________________

As a user of the Hartland School computer network, I agree to comply with the above stated rules and to use the network in a constructive manner.

Student Name (print) ________________________________________________

Student Signature________________________________________________

Teacher ________________________________________________

Date: ________________________

JOB DESCRIPTION - Hartland School Principal 2151

Title: Principal

Qualifications: - Provisional or Standard Intermediate Administrator’s Certificate as required by the State Department of Education.

  • Minimum five years successful experience as a classroom teacher and/or administrator.
  • Demonstrated ability to evaluate and develop curriculum and make instructional improvements.
  • Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Reports to and Evaluated by: Superintendent of Schools

Supervises: All Certified & non-certified personnel employed at Hartland Elementary

Position Description:

The Hartland School Principal is responsible for the total operation of the school in accordance with policies and regulations prescribed by the Board of Education and the Superintendent of Schools. The budget, the curriculum program, the assignment and supervision of all staff members, student discipline, and effective communication with parents and the school community are general responsibilities of the elementary school principal.

Duties & Responsibilities:

A. Teacher Evaluation Supervision and Staff Development

  1. Participates in the selection and appointment of new staff members.
  2. Promotes the professional growth of each individual staff member.
  3. Observes classroom teaching and conferences teachers regarding it.
  4. Prepares evaluations of certified staff members.
  5. Provides supervisory help to solve teaching problems and to improve instruction.

B. Curriculum and Instruction

  1. Utilizes research findings in the organization of the school and in the implementation of the instructional program.
  2. Coordinates and articulates the curriculum within the school and between instructional levels in the system.
  3. Evaluates the instructional program through a variety of means.
  4. Administers system-wide and school-based testing and evaluation.
  5. Implements and maintains all curriculum programs and provides necessary informative and summative evaluations of each.

C. Budget

  1. Assists in the development of the school budget based upon goals and objectives.
  2. Administers the budget in an effective manner.

D. Related Responsibilities

  1. Safeguards the health and well being of students and staff members.
  2. Interprets the educational program and goals of the school and institutes effective system of communications and service to parents and citizens.
  3. Maintains inventories, establishes security procedures, and assures the wise use of texts, instructional supplies and equipment.
  4. Supervises the school planning and placement team process.
  5. Maintains a school disciplinary climate which is positive, fair and uniform; where regulations are understood by parents, students and staff members; and where cooperation and mutual help are encouraged.
  6. Performs related duties as assigned.

E. Professional Development

  1. Accepts responsibility for personal professional development and growth.
  2. Utilizes research and published materials pertinent to the profession.
  3. Periodically updates planning, organizing, budgeting and communication skills.
  4. Seeks better methods of administering and providing leadership through study, supervisory help and the evaluation of programs.

The Hartland Public School Department does not discriminate on the basis of race, color, religious creed, age, gender, marital status, sexual orientation, national origin, ancestry, present or past history of mental disorder, mental retardation, or learning disability

Policy adopted: 6/14/99

Policy revised: 5/11/2015

Substitute Teachers 4000

A substitute teacher shall be a person who has earned a Bachelor’s Degree, is fully qualified to instruct in our schools and who is employed for short periods of time in the absence of the regular teacher. The Commissioner of Education may waive requirements for a Bachelor’s Degree for good cause upon the request of the Superintendent of Schools.

Rates of compensation for substitute teachers will be set by the Board of Education.

It will be the responsibility of the Principal or his/her designee to assign a substitute to fill any vacancy by the temporary absence of a regular staff member. The substitute teacher will be selected from a list of approved substitutes maintained in the school office.

Only fully certified replacement teachers will be assigned to classes whose regular teachers are on long-term leaves of absence of forty (40) days or more.

Substitute teachers will not participate in the health and welfare plans or other fringe benefits of the school system. However, substitute personnel hired to fill the position of an employee absent on an extended leave (40 or more continuous days) will be entitled to the privileges and benefits afforded regular professional employees, with the exception that the term of employment ordinarily will cease at the scheduled termination of the regular teacher’s leave.

Retired teachers may be employed as substitute teachers without jeopardizing their retirement benefits within the limits prescribed by law.

Legal Reference: Connecticut General Statutes

10-183v Reemployment of teachers

10-145a Certificates of qualification for teachers, as amended by P.A. 11-27, An Act Concerning Substitute Teachers

June 19 Special Session, Public Act No. 09-1

An Act Implementing the Provisions of the Budget Concerning Education, Authorizing State Grant Commitments for School Building Projects and Making Changes to the Statutes Concerning School Building Projects and Other Education Statutes. (Section 48) Public Act No. 09-6 September Special Session.

Policy Adopted: 11/20/95

Policy Revised: 5/11/2015

NEED NEW CONTENT

MEDICATION POLICY 5141.21

I. Administration of Medications

A. The Board of Education with the advice and assistance of the school medical advisor and the school nurse shall review and revise the policies and procedures concerning the administration of medications as needed, but at least biennially. Whenever revised, these shall be forwarded to the State of Connecticut Department of Health Services for review and approval.

B. No medication may be administered without:

1. the written order of a physician, dentist, physician assistant or advanced practice registered nurse; hereafter, referred to as a health practitioner, and

2. the written authorization of a parent or guardian. “Guardian” means one who has the authority and obligations of guardianship of the person of a minor, and includes:

  • (a) the obligation of care and control; and;
  • (b) the authority to make major decisions affecting the minor's welfare, including, but not limited to, consent determinations regarding marriage, enlistment in the armed forces and major medical, psychiatric or surgical treatment.
  • (c) Prescribed medication shall be administered to and taken by only the person for whom the prescription has been written.
  • (d) In the absence of a licensed nurse, only the school administrator and teachers who have been properly trained may administer medications to students. The school administrator and teachers may administer oral, topical, or inhalant medications. Injectable medications may be administered by the school administrator or teacher only to a student with a medically diagnosed allergic condition, which may require prompt treatment to protect the student against serious harm or death. Investigational drugs may not be administered by the school administrator or teachers.
  • (e) Medication Emergency -Ensure that the following information is readily available:
    1. the local poison information center telephone number is posted below the phone in the health room and in the school office.
    2. the health practitioner, clinic, or emergency room to be contacted in the event of a medication emergency is posted in the health room and in the school office;
    3. the school administrator is responsible for decision making in the absence of the school nurse.
  • (f) All controlled drugs currently listed in schedules II through V of the Regulations of Connecticut State Agencies, Sections 21a-243-8 through 21a-243-11 may be administered in schools pursuant to board of education policy.
  • (g) In the absence of the school nurse, the school administrator will administer medication. In the school administrator's absence the school's designated head teacher will administer medication. In the absence of all the above the child's parent/guardian will be called upon to administer medication.
  • (h)A list of personnel trained to administer medication to identified children will be maintained by the school nurse. The list will be updated as necessary and posted in the health room and will also be available in the secretary's office.
  • (i)Classroom teachers should note in their lesson plan book (for a substitute teacher) that they have a child who needs daily medication along with an appropriate notation or procedure.
  • (j)The children of the Hartland Elementary School do not self-administer medications.

II. Training School Personnel

A. Each Board of Education which allows the school administrator and teachers in the absence of a school nurse, to give medications to students shall provide training to designated school administrators and teachers in the safe administration of medications.

B. Only the school administrator or teachers who have received such training from the school nurse or health practitioner shall be allowed to administer medications to students. This training shall include but not be limited to:

  1. the procedural aspects of medication administration, the safe handling and storage of medications and recording; and
  2. the medication needs of specific students medication idiosyncrasies, and desired effects, potential side effects, or untoward reactions.
  3. the Board of Education shall maintain, and annually update, documentation that such training has been provided and successfully completed.
  4. the Board of Education shall maintain, and annually update, a list of the school administrator and teachers who have been trained in the administration of medications.
  5. the Board of Education shall provide for a review and informational update to be done, at least annually, for the school administrator and teachers trained in the administration of medications.
  6. only a registered nurse (not a licensed practical nurse) may administer medication to students under Hartland Board of Education policy, including a substitute school nurse.

III. Handling, Storage Disposal of Medications

A. All medications shall be delivered by the parent or other responsible adult and shall be received by the nurse assigned to the school. The nurse must examine on-site any new medication, medication order and permission form and develop a medication administration plan for the student before any medication is given by any school personnel.

B. All medications shall be kept in a designated locked container, cabinet or closet used exclusively for the storage of medication. In the case of controlled substances, they shall be stored separately from other drugs and substances in a separate, secure, substantially constructed, locked metal or wood cabinet.

C. Access to all stored medications shall be limited to persons authorized to administer medications. Each school shall maintain a current list of those persons authorized to administer medications.

D. All medication, prescription and non-prescription, shall be stored in their original containers and in such a manner as to render them safe and effective.

E. Medications requiring refrigeration shall be stored in a refrigerator at no less than 36°F and no more than 46°F.

F. Unused, discontinued or obsolete medications shall be removed from storage areas and either returned to the parent or guardian or, with the permission of the parent or guardian, destroyed:

  1. non-controlled drugs shall be destroyed in presence of at least one (1) witness;
  2. controlled drugs shall be destroyed in accordance with part 1307.21 of the Code of Federal Regulations or by surrender to the commissioner of the Department of Consumer Protection.

G. No more than a forty-five (45) school day supply of a medication for a student shall be stored at the school.

H. No medication for a student shall be stored at a school without a current written order from a health practitioner.

I. Aspirin, ibuprofen, or an aspirin substitute containing acetaminophen shall not be administered at school without the written request and authorization of a parent or guardian of such student on file and written orders from a health practitioner.

IV. Documentation and Record Keeping

A. A medication administration record for each student who receives medication during school hours shall be maintained by the school nurse.

Such record shall include:

  1. the name of the student;
  2. the name of the medication;
  3. the dosage of the medication;
  4. the route of administration;
  5. the frequency of administration;
  6. the name of the prescribing health practitioner and the name of the parent or guardian requesting the medication be given:
  7. the date the medication was ordered;
  8. the quantity received;
  9. the date the medication is to be reordered;
  10. any student allergies to food and/or medicine;
  11. the date and time of administration or omission including the reason for omission;
  12. the dose or amount of drug administered;
  13. the full legal signature of the nurse, the school administrator or teacher administering the medication.

B. Transactions shall be recorded in ink and shall not be altered.

C. The medication administration record shall be made available to the health department upon request.

D. The written order of the health practitioner, the written authorization of the parent or guardian, and the completed medication administration record for each student shall be filed in the student's cumulative health record.

E. A health practitioner's verbal order, including a telephone order, for a change in any medication can be received only by a school nurse. Any such verbal order must be followed by a written order within three (3) days.

IV. Errors in Medication Administration

The Hartland Board of Education shall have a policy regarding notification and documentation of such errors. Such policy states:

  • (a) Parents are notified of errors in medication administration by the person who made the error or by the school administrator.
  • (b) Any such error shall be reported immediately to the parent, school nurse and the prescribing health practitioner.
  • (c) Students will be sent for medical treatment when required as a result of such error.
  • (d) A report shall be completed using the accident/incident report form authorized by the Board of Education.
  • (e) Any error in the administration of a medication shall be documented in the student's cumulative health record.

V. Supervision

The school nurse is responsible for general supervision of administration of medications in the schools to which that nurse is assigned. This shall include, but not be limited to:

  • (a) review orders or changes in orders and communicate these to the personnel designated to give medication for appropriate follow-up;
  • (b) set up a plan and schedule to ensure medications are given;
  • (c) provide training to the school administrator, teachers and other licensed nursing personnel in the administration of medication;
  • (d) support and assist other licensed nursing personnel, the school administrator, and teachers to prepare for and implement their responsibilities related to the administration of specific medications during school hours;
  • (e) provide consultation by telephone or other means of telecommunication. In the absence of the school nurse, a licensed health practitioner or nurse may provide this consultation;
  • (f) implementation of policies and procedures regarding receipt, storage and administration of medications for students;
  • (g) monthly review of all documentation pertaining to the administration of medications for students;
  • (h) work-site observation of medication administration by teachers and the school administrator who have been newly trained;
  • (i) periodic review, as needed, with licensed nursing personnel, the school administrator and teachers regarding the needs of any students receiving medication.

Policy Adopted: 12/09/02

Policy Reapproved: 10/19/2015

 

AUTHORIZATION FOR THE ADMINISTRATION OF MEDICINES BY SCHOOL PERSONNEL

PUBLIC ACT NO. 723 of 1969

The Connecticut State Law and Regulations require a physician’s written order and parent or guardian’s authorization for a nurse to administer medicinal preparations exclusive of hallucinogens or narcotics or, in her absence, the principal or teacher to administer oral medications.

PHYSICIAN’S ORDER

Name of child __________________________________________Date _____________________

Address ________________________________________________ Date of birth __________________

Condition for which drug is being administered ______________________________________________

Name of drug _________________________________________________________________________

Amount of drug _______________________________________________________________________

Time of administration __________________________________________________________________

Relevant side effects to be observed, if any __________________________________________________

_____________________________________________________________________________________

Other suggestions ______________________________________________________________________

Length of time during which medication shall be administered: From ____________ to ______________ (DATES)

M.D. SIGNATURE: ____________________________________________________

ADDRESS: _____________________________________________________________________________________

TELEPHONE # ______________________________________

AUTHORIZATION OF A PARENT OR GUARDIAN CONCERNING THE ADMINISTRATION OF ABOVE MEDICINES BY SCHOOL PERSONNEL

To _____________________________________________ Date: ________________________________

Name of school: ______________________________________________________________

I hereby request that school personnel give my child __________________________________________ (Name of child) the above medication _______________________________________.

Parent Signature: ______________________________________

Home Address: _________________________________________________________________

Town: ______________________________________

Telephone #: ______________________________________

PHN – 85 (5-70) 2M

Conn. State Dept. of Health

NON-CONTRACTED PART-TIME EMPLOYEE BENEFIT POLICY 4120

Non-contracted part-time employees hired after March 10, 1997 will not receive a benefit package as a component of their employment by the Hartland Board of Education.

Policy Adopted: 1/12/04

Policy reapproved: 10/19/2015

NONDISCRIMINATION POLICY 1119, 5119 & 4119

GENERAL PUBLIC/STUDENT & EMPLOYEE

NON-DISCRIMINATION STATEMENT

The Hartland Public Schools will not, except in the case of a bona fide occupational qualification or need to except as otherwise permitted or required by law, discriminate on the basis of race, color, religious creed, age, gender, gender identification, marital status, sex, sexual orientation, national origin, ancestry, present or past history of mental disorder, mental retardation, learning, physical disability, or learning disability, with respect to hiring, compensation, promotion, discharge from employment, or other terms and conditions of employment.

"Complaint" shall be defined as a claim based upon an event or condition which affects the participation of a member of the public in the educational process.

  1. The aggrieved member of the public, employee or student shall immediately present the complaint in writing directly to the principal/superintendent (within 15 school days) of the individual's knowledge of the event or condition affecting him/her.
  2. The individual should discuss the issue with Principal/Superintendent in an effort to resolve the problem informally within 3 school days from presentation of the complaint.
  3. The principal/superintendent shall present a response to the individual within 30 school days from the receipt of the complaint. Such response to the problem shall be in writing and be presented to the individual.
  4. If no response is given the individual within the 30 days referred to above, or if the response is unsatisfactory to the individual, the complaint will become a grievance. At this time the principal/superintendent shall notify the Board of Education that a grievance has been filed.
  5. If the aggrieved individual is not satisfied with the decision of the principal/ superintendent, or is notified that no decision could be reached, the aggrieved individual may appeal within 10 working days of receipt of the decision by referring the grievance packet to the Hartland Board of Education.
  6. The Board of Education shall conduct a hearing on behalf of the aggrieved individual within 20 working days after receipt of the appeal.
  7. The Board of Education Chair shall notify the aggrieved individual in writing of the Board's decision within 10 working days of the hearing, which shall be final.

The Hartland Board of Education recognizes its responsibility to comply with the letter and spirit of federal and state statutes regarding people with disabilities, including the Americans with Disabilities Act.

The Board directs the Superintendent to develop administrative regulations in order to implement appropriate ADA provisions for students, employees and others who may be affected by this Act.

Legal Reference: Connecticut General Statues

19-581 through 585 AIDS testing and medical information.

10-209 Records not to be public.

46a-60 Discrimination on account of marital status.

Section 504 and the Federal Vocational Rehabilitation Act of 1973, 20 U.S.C. 706 (7) (b).

American Disability Act of 1989.

Title VI of the Civil Rights Act of 1964.

Public Law 90-202.

Title IX of the Educational Amendments of 1972.

The above list is not intended to be all-inclusive and likewise any specific exclusion is not intended.

Policy Adopted: 3/14/05

Policy Revised: 1-13-14

PROMOTION AND RETENTION POLICY 5123

Promotion

Students will be promoted at the end of a school year when they have successfully completed the course of study for that grade unless professional judgement would indicate otherwise.

Retention

Some consideration to be given for retention are as follows:

  • Retention will offer a reasonable chance of benefiting the child.
  • Retention will be considered when a pupil is achieving below his ability and grade level.
  • Retention will be considered when poor attendance has been a contributing factor to poor educational progress.

The recommendation for retention of a pupil will be based on the professional judgement of the classroom teacher(s) after having discussed this recommendation with all concerned – parents, administrators, and supportive personnel. Consideration to academic achievement, chronological age, and social maturity will be made in formulating the recommendation. The advantages to the student in question will be considered as well.

In all such cases the parent will be contacted well in advance, although the final decision will rest with school authorities.

Social Promotion

Considerations for social promotion are as follows:

  • Social Promotion will offer a reasonable chance of benefiting the child.
  • Social Promotion will be considered when there are specific reasons why a pupil is achieving below his ability and grade level.
  • Social Promotion will be considered when poor attendance for health reasons has been a contributing factor to poor educational progress.

The recommendation for Social Promotion of a pupil will be based on the professional judgement of the classroom teacher(s) after having discussed this recommendation with all concerned – parents, administrators, and supportive personnel. Consideration to academic achievement, chronological age, and social maturity will be made in formulating the recommendation. The advantages to the student in question will be considered as well.

In all such cases the parent will be contacted well in advance, although the final decision will rest with school authorities.

Legal Reference:

PA 99-288 Ac Act Concerning Education Accountability

10-221 (b) Boards of Education to prescribe rules

Adopted: 5/10/10

Students/Personnel 5141.231/4118.231

Psychotropic Drug Use

The Hartland Board of Education prohibits all school personnel from recommending the use of psychotropic drugs for any student enrolled within the school system. For purposes of this policy, the term “recommend” shall mean to directly or indirectly suggest that a child use psychotropic drugs.

Psychotropic drugs are defined as prescription medications for behavioral or social-emotional concerns, such as attentional deficits, impulsivity, anxiety, depression, and thought disorders and includes, but is not limited to stimulant medications and anti-depressants.

However, school health or mental health personnel, including school nurses or nurse practitioners, the District Medical Advisor, school psychologists, school social workers, and school counselors may recommend that a student be evaluated by an appropriate medical practitioner.

The District shall follow procedures for identification, evaluation, placement, and delivery of services to children with disabilities or suspected disabilities provided in state and federal statutes that govern special education.

The Superintendent of Schools or his/her designee shall promulgate this policy to district staff and parents/guardians of students annually and upon the registration of new students.

Legal Reference:

Connecticut General Statutes

10-212b Policies prohibiting the recommendations of psychotropic drugs by school personnel. (as amended by PA 03-211)

46b-120. Definitions.

10-76a Definitions. (as amended by PA 00-48)

10-76b State supervision of special education programs and services.

10-76d Duties and powers of boards of education to provide special education programs and services. (as amended by PA 97-114 and PA 00-48)

10-76h Special education hearing and review procedure. Mediation of disputes. (as amended by PA 00-48)

State Board of Education Regulations.

34 C.F.R. 3000 Assistance to States for Education for Handicapped Children.

Americans with Disabilities Act, 42 U.S.C. §12101 et seq.

Individuals with Disabilities Education Act, 20 U.S.C. §1400 et seq.

Rehabilitation Act of 1973, Section 504, 29 U.S.C. §794.

Policy Revised: June 8, 2015

Recruitment of Personnel - Certified and Non-Certified 4111

All parts of the school system exist for one purpose; to facilitate the educational development of the students. A dynamic and efficient staff dedicated to education is necessary to constantly improve the education program for the students. To this end, the development of the personnel policies for certified and non-certified staff is an essential component of the educational program in this school district. The philosophy of the district and the community generally will be reflected in this policy.

Through the personnel policy the Hartland Board of Education will establish a school environment that will attract and maintain the best-qualified people whose mission will be to provide the best possible learning opportunities for the students.

The long-range goals on which these policies will be based are:

  1. To recruit, select, and employ the best qualified personnel to staff the district's schools.
  2. To provide staff compensation and benefit programs sufficient to attract and retain qualified employees.
  3. To provide an in-service training program for all employees to improve their performance.
  4. To conduct an employee evaluation program that will contribute to the continuous improvement of staff performance.
  5. To assign personnel to ensure that they are used as effectively as possible.

Staff Planning

As part of annual budget development, the superintendent of schools shall review certified staffing with the board of education along with recommendations for new positions or for staff reductions. Before a new position is established, the superintendent will present, for board review, a job description for the new position which specifies necessary qualifications and performance responsibilities.

Creation of Positions

All certified staff positions are created or reduced only by the board of education which has the sole responsibility to create or establish positions necessary to accomplish the school system's goals and objectives.

Recruitment Screening, and Selection

The superintendent of schools shall maintain an effective recruitment program to attract, secure, and retain high quality personnel for all certified and non-certified support staff positions. The recruitment program shall seek candidates who will devote themselves to the education and welfare of children in the public/ schools of the district.

In screening candidates for employment, especially in interviewing selected candidates, the superintendent shall involve, as appropriate, the Principal, teachers, parents, and Board Members. This involvement is advisory to the superintendent.

It is the responsibility of the superintendent to identify and recommend personnel needs of the school system and to recruit and employ, or recommend to the board, suitable candidates.

The superintendent shall insure that all certified personnel employed or recommended to the board meet state certification requirements for the position including required fingerprinting and other criminal records checks.

Legal Reference: Connecticut General Statutes

10-220 Duties of Boards of Education

10-151 Employment of teachers.

Policy Approved: 3/12/01

Policy Revised: 6/8/2015

5144.1 Restraint and Seclusion

Students

Use of Physical Force

Physical Restraint/Seclusion

The Hartland Board of Education believes that maintaining an orderly, safe environment is conducive to learning and is an appropriate expectation of all staff members within the district. To the extent that staff actions comply with all applicable statutes and Board policy governing the use of physical force, including physical restraint of students and seclusion of students, staff members will have the full support of the Board of Education in their efforts to maintain a safe environment.

The Board recognizes that there are times when it becomes necessary for staff to use reasonable restraint or place a student in seclusion as an emergency intervention to protect a student from harming himself/herself or to protect others from harm.

Definitions

Life-threatening physical restraint means any physical restraint or hold of a person that restricts the flow of air into a person's lungs, whether by chest compression or any other means, or immobilizes or reduces the free movement of a person's arms, legs or head while the person is in the prone position.

Psychopharmacologic agent means any medication that affects the central nervous system, influencing thinking, emotion or behavior.

Physical restraint means any mechanical or personal restriction that immobilizes or reduces the free movement of a person's arms, legs or head. Excluded from this definition is briefly holding a person in order to calm or comfort the person; restraint involving the minimum contact necessary to safely escort a person from one area to another; medical devices including but not limited to, supports prescribed by a health care provider to achieve proper body position or balance; helmets or other protective gear used to protect a person from injuries due to a fall; or helmets, mitts and similar devices used to prevent self-injury when the device is part of a documented treatment plan or individualized education program pursuant to Connecticut's special education laws or prescribed or recommended by a medical professional and is the least restrictive means to prevent such self-injury.

School employee means a teacher, substitute teacher, school administrator, Superintendent, guidance counselor, psychologist, social worker, nurse, physician, school paraprofessional, or coach employed by the Board of Education or working in a public elementary, middle or high school; or any other individual who, in the performance of his/her duties has regular contact with students and who provides services to or on behalf of students enrolled in the district's schools, pursuant to a contract with the board of education.

Seclusion means the involuntary confinement of a student in a room, with or without staff supervision, in a manner that prevents the student from leaving.

Student means a child (A) enrolled in grades kindergarten to twelve, inclusive, in a public school under the jurisdiction of a local or regional Board of Education, (B) receiving special education and related services in an institution or facility operating under contract with a local or regional Board of Education, (C) enrolled in a program or school administered by a regional education service center, or (D) receiving special education and related services from an approved private special education program, but shall not include any child receiving educational services from Unified School District #2 or the Department of Mental Health and Addiction Services.

Conditions Pertaining to the Use of Physical Restraint and/or Seclusion

A. School employees shall not use a life-threatening physical restraint on a student.

B. If any instance of physical restraint or seclusion of a student exceeds fifteen minutes an administrator or his/her designee, or a school health or mental health personnel, or a board certified behavioral analyst, who has received training in the use of physical restraint and seclusion shall determine whether continued physical restraint or seclusion is necessary to prevent immediate or imminent injury to the student or to others. Upon a determination that such continued physical restraint or seclusion is necessary, such individual shall make a new determination every thirty minutes thereafter regarding whether such physical restraint or seclusion is necessary to prevent immediate or imminent injury to the student or to others.

C. No student shall be placed in seclusion unless:

  • (a) The use of seclusion is as an emergency intervention to prevent immediate or imminent injury to the student or to others, provided the seclusion is not used for discipline or convenience and is not used as a substitute for a less restrictive alternative.
  • (b) Such student is continually monitored by a school employee during the period of such student's seclusion. Any student voluntarily or involuntarily placed in seclusion or restrained shall be regularly evaluated by a school employee for indications of physical distress. The school employee conducting the evaluation shall enter each evaluation in the student's educational record. Monitor shall mean by direct observation or by observation using video monitoring within physical proximity sufficient to provide aid as may be required.
  • (c) The area in which such student is secluded is equipped with a window or other fixture allowing the student a clear line of sight beyond the area of seclusion.

D. School employees may not use a psychopharmacologic agent on a student without that student's consent except (1) as an emergency intervention to prevent immediate or imminent injury to the student or to others, or (2) as an integral part of the student's established medical or behavioral support or educational plan, as developed consistent with Section 17a-543 of the Connecticut General Statutes or, if no such plan has been developed, as part of a licensed practitioner's initial orders. The use of psychopharmacologic agents, alone or in combination, may be used only in doses that are therapeutically appropriate and not as a substitute for other appropriate treatment.

E. In the event that physical restraint or seclusion is used on a student four or more times within twenty school days:

  1. An administrator, one or more of such student's teachers, the parent/guardian of such student and, if any, a mental health professional shall convene for the purpose of:
    • i. Conducting or revising a behavioral assessment of the student;
    • ii. Creating or revising any applicable behavioral intervention plan; and
    • iii. Determining whether such student may require special education.
  2. If such student is a child requiring special education or is a child being evaluated for eligibility for special education and awaiting a determination, such student's planning and placement team shall convene for the purpose of (1) conducting or revising a behavioral assessment of the student, and (2) creating or revising any applicable behavioral intervention plan, including, but not limited to, such student's individualized education plan.

F. The parent/guardian of a student who is placed in physical restraint or seclusion shall be notified not later than twenty-four hours after the student is placed in physical restraint or seclusion. A reasonable effort shall be made to provide such notification immediately after such physical restraint or seclusion is initiated.

G. School employees shall not use a physical restraint on a student or place a student in seclusion unless he/she has received training on the proper means for performing such physical restraint or seclusion.

H. Beginning July 1, 2016, the Board of Education, and each institution or facility operating under contract with the Board to provide special education for children, including any approved private special education program, shall:

  • (a) Record each instance of the use of physical restraint or seclusion on a student;
  • (b) Specify whether the use of seclusion was in accordance with an individualized education program;
  • (c) Specify the nature of the emergency that necessitated the use of such physical restraint or seclusion; and
  • (d) Include such information in an annual compilation on its use of such restraint and seclusion on students.

I. The Board and institutions or facilities operating under contract with the Board to provide special education for children, including any approved private special education program shall provide such annual compilation to the Department of Education in order to examine incidents of physical restraint and seclusion in schools.

J. Any use of physical restraint or seclusion on a student shall be documented in the student's educational record. The documentation shall include:

  • (a) The nature of the emergency and what other steps, including attempts at verbal de-escalation, were taken to prevent the emergency from arising if there were indications that such an emergency was likely to arise; and
  • (b) A detailed description of the nature of the restraint or seclusion, the duration of such restraint or seclusion and the effect of such restraint or seclusion on the student's established educational plan.

K. Any incident of the use of restraint or seclusion that results in physical injury to a student shall be reported to the State Board of Education.

Required Training and Prevention Training Plan

Training shall be provided by the Board to school professionals, paraprofessional staff members and administrators regarding physical restraint and seclusion of students. Such training shall be phased in over a period of three years beginning with the school year commencing July 1, 2015, and shall include, but not be limited to:

  1. An overview of the relevant laws and regulations regarding the use of physical restraint and seclusion on students. (Such overview is to be provided by the Department of Education or after July 1, 2015, and annually thereafter, in a manner and form as prescribed by the Commissioner of Education.)
  2. The creation of a plan by which the Board will provide school professionals, paraprofessional staff members and administrators with training and professional development regarding the prevention of incidents requiring physical restraint or seclusion of students.
    Such plan is to be implemented not later than July 1, 2017, and must include a provision to require the training of all school professionals, paraprofessional staff members and administrators in the prevention of such incidents not later than July 1, 2019 and periodically thereafter as prescribed by the Commissioner of Education.
  3. The Board will create a plan, to be implemented not later than July 1, 2017, requiring the training of all school professionals, paraprofessional staff members and administrators by regarding the proper means of physically restraining or secluding a student, including, but not limited to:
    • (a) Various types of physical restraint and seclusion;
    • (b) The differences between life-threatening physical restraint and other varying levels of physical restraint;
    • (c) The differences between permissible physical restraint and pain compliance techniques; and
    • (d) Monitoring methods to prevent harm to a student who is physically restrained or in seclusion, including training in the proper means of physically restraining or secluding a student.

Crisis Intervention Teams

By July 1, 2015, and each school year thereafter, the Board requires each school in the District to identify a crisis intervention team. Such team shall consist of school professionals, paraprofessional staff members and administrators trained in the use of physical restraint and seclusion.

Such teams shall respond to any incident in which the use of physical restraint or seclusion may be necessary as an emergency intervention to prevent immediate or imminent injury to a student or to others.

Each member of the crisis intervention team shall be recertified in the use of physical restraint and seclusion on an annual basis.

Dissemination of Policy

This policy and its procedures shall be made available on the District's website and in the Board's procedural manual. The policy shall be updated not later than sixty (60) days after the adoption or revision of regulations promulgated by the State Board of Education.

(cf. 4148/4248 - Employee Protection)

(cf. 5141.23 - Students with Special Health Care Needs)

Legal Reference: Connecticut General Statutes

10-76b State supervision of special education programs and services.

10-76d Duties and powers of boards of education to provide special education programs and services.

46a-150 Definitions. (as amended by PA 07-147 and PA 15-141)

46a-152 Physical restraint, seclusion and use of psychopharmacologic agents restricted. Monitoring and documentation required.

46a-153 Recording of use of restraint and seclusion required. Review of records by state agencies. Reviewing state agency to report serious injury or death to Office of Protection and Advocacy for Persons with Disabilities and to Office of Child Advocate. (as amended by PA 12-88)

53a-18 Use of reasonable physical force or deadly physical force generally.

53a-19 Use of physical force in defense of person.

53a-20 Use of physical force in defense of premises.

53a-21 Use of physical force in defense of property.

PA 07-147 An Act Concerning Restraints and Seclusion in Public Schools.

PA 15-141 An Act Concerning Seclusion and Restraint in Schools.

State Board of Education Regulations Sections 10-76b-5 through 10-76b-11.

Policy adopted: November 9, 2015

SCHOOL CEREMONIES AND OBSERVANCES 6115

Silent Meditation

The Board directs that the administration shall provide for students and teachers the opportunity to observe an appropriate period of time for silent meditation at the beginning of each school day.

Pledge of Allegiance

The Board further directs that an opportunity to say the Pledge of Allegiance shall be provided each school day. Participation in the recitation of the Pledge is voluntary.

Legal Reference: Connecticut General Statutes

PA 02-119 + 10-16A

Policy Adopted: 9/09/02

SCHOOL FACILITY USE POLICY WINTER STORMS 1330

Scheduled use of the school facilities by any town organization is automatically cancelled during winter storms (snow, hail, freezing rain). Should a storm commence after the start of an activity, the activity should be promptly terminated and the facility evacuated and secured by the responsible party or organization.

In the event school is not in session due to cancellation, weekend, school vacation, holidays, and the storm has passed, a planned activity may take place provided the entrance and all exits in the immediate area of the planned activity have been cleared of snow and, if necessary, sanded to insure the safety of all participants and spectators. Snow removal and, if necessary, sanding shall be the responsibility of the sponsoring organization, or its supervising representative, and be completed at least twenty (20) minutes before the arrival of participants and/or spectators.

In borderline instances, the judgement of the supervising representative will prevail as to whether the activity shall continue or be held at all.

Adopted: 3/8/10

SEARCH AND SEIZURE POLICY 5145.12

Desks and School Lockers

Desks and school lockers are property of the schools for temporary use by students. With reasonable concern for students' Fourth Amendment rights, the school principal or designee may inspect student desks and lockers to safeguard students, their property, and school property. The exercise of the right to inspect also requires protection of each student's personal privacy and protection from coercion. Students shall be notified in advance that Board of Education policy allows desks and lockers to be searched as provided in this policy.

Law enforcement officials authorized by the school principal, may search student lockers and other school property for weapons, contraband, or the fruits of a crime under the following circumstances:

  1. When the school administrator believes that the search is justified at its inception and is reasonably related in scope to the circumstances, which justified it;
  2. There are reasonable grounds to believe that the search will reveal evidence that a student has violated or is violating either school rules or laws.

Personal Searches

The U.S. Supreme Court has unanimously affirmed that Fourth Amendment rights to be free from unreasonable searches and seizures apply to searches conducted by public school officials. However, students may be searched if:

  1. there are "reasonable grounds for suspecting that the search will turn up evidence that the student has violated or is violating either the law or the rules of the school," and
  2. the search is "reasonable relating to the objectives of the search and not excessively intrusive in light of the age and sex of the student and the nature of the infraction."

Personal searches of students and searches of student property shall be limited to the search of purses, knapsacks, book bags, and the like; outer coats and jackets; footwear; belts; pockets; hair and hats.

Legal Reference: Connecticut General Statutes

10-221 Boards of Education to prescribe rules.

Section 54-33 on Searches

P .A. 94-115 An Act Concerning School Searches

New Jersey v. TLO469 U.S. 325; 105S CT. 733

Policy Adopted: 6/23/08

Policy Revised: 10/19/2015

 

Administrative Regulations Concerning Search and Seizure Policy

Justification for Student Searches

Students have the right to be free of unreasonable searches and seizures under the fourth amendment of the constitution of the United States. Balanced against this right is the school officials' responsibility to create and maintain an environment consistent with school's educational mission. School officials have a duty to protect the health, safety and welfare of all students under their authority.

Prohibited Items

Students are prohibited from bringing to school items or substances, which would disrupt the educational function of the school or which, are prohibited by school board policy or administrative regulations or by law. Examples of items or substances in this category are weapons, clubs, explosives, firecrackers, alcoholic beverages, and nonprescription drugs or drug paraphernalia.

Lockers and Other School Property)

Lockers and other storage spaces are provided to students for their convenience. These storage areas remain school property, and as such, are subject to routine periodic inspections by school authorities as well as searches. Such inspections to allow responsible school authorities to confirm that lockers are being used appropriately in a manner consistent with the health and safety of all students. Students should not store items in lockers, which violate school board policy or administrative regulations or law.

Emergencies

Circumstances, which put the safety of students or school staff at risk or could result in substantial property damage also, will constitute sufficient reasons for school or police officials to conduct a thorough search of all school property. A bomb scare is an example of such an emergency.

Principals, or designees, may also conduct searches of student lockers, their property, or students themselves when there are reasonable grounds to suspect that a particular student is in possession of an item or a substance that represents a material threat to school routine or is prohibited by school board policies or regulations or by law.

Student property shall include, but not be limited to, purses, knapsacks, book bags, and the like; outer coats and jackets; footwear; belts; pockets; hair and hats. School authorities in cooperation with police may use dogs to conduct sniff searches of school property.

Police Notification

School authorities shall cooperate with appropriate law enforcement agencies in investigations of incidents on school property and in other investigations as outlined in board of education policy.

Lockers and other School Property (Desks)

I. The school principal or his/her designee shall maintain an accurate list of all locker assignments.

2. At the time a student is assigned a locker or other storage space, he or she shall be informed that school authorities are empowered to conduct random periodic inspections of school lockers as well as searches based on reasonable suspicion of a student's having illegal items or items violative of board policy or administrative regulation.

3. Students also will be informed of the following locker regulations:

  • (a) Students are responsible for the contents of the locker assigned to them.
  • (b) Students are not to give other students access to their locker.
  • (c) Students who access lockers other than their own will be subject to disciplinary action.

4. The exercise of that right to inspect also requires protection of each student's personal privacy and protection from coercion. An authorized school administrator may search a student's desk or locker under the following conditions:

  1. When the school administrator believes that the search is justified at its inception and is reasonably related in scope to the circumstances, which justified it;
  2. There are reasonable grounds to believe that the search will reveal evidence that a student has violated or is violating either school rules or laws.

The search of a group of student's desks or a group of students' lockers where no particular student within the group is suspected may be conducted only if there is a reasonable suspicion of conduct immediately harmful to students, staff, or school property.

Lost or Abandoned Items

Lost or abandoned items will be inspected by school authorities.

Student Searches

1. All searches of students shall be conducted or authorized by the principal or designee, in the presence of a witness.

2. Students may be asked to consent to searches. Consent, if given, shall be in writing. If the student is unwilling to give free and voluntary consent, the school administrator may order the student to submit to a search, and if the student refuses to obey the order, insubordination charges may be brought against the student in accordance with applicable school regulations.

3. Searches should be no more intrusive than necessary to discover that for which the search was instigated.

4. A search of a student's handbag, gym bag or similar personal property carried by a student may be conducted if there is "reasonable grounds" for suspecting that the search will turn up evidence that the student has violated or is violating either the law or the rules of the school.

5. Locker searches shall be conducted in the presence of another staff member and in the presence of the student responsible for the contents of the locker, if possible.

6. Searches may include, if school authorities think necessary, a frisk or pat down of student clothing. Frisk or pat down searches shall be conducted by a member of the same sex as the student and in the presence of another staff member.

7. At no time should school officials conduct a search, which requires a student to remove more clothing than his/her shoes, hat, or jacket. If school authorities are convinced that a more intrusive search is required, they should advise the proper law enforcement agency.

8. A search of a student's person, or a search of a group of students where no particular student within the group is suspected, may be conducted only if there is reasonable suspicion of conduct immediately harmful to students, staff or school property. "Strip searches" of students are prohibited by employees of this school district.

9. Student searches, which disclose evidence of school misconduct, but not criminal misconduct, should be treated according to applicable policies and/or regulations.

10. In the event that a student search discloses evidence of criminal wrongdoing, the school principal or his/her designee shall determine whether or not police officials should be notified of the fruits of the search. If police officials are notified the student's parents should be advised of the fact as soon as possible.

Student Notification

Students shall be informed annually that board policy allows student search and school desk/locker search.

 

Search and Seizure Checklist

1. What factors cause you to have a reasonable suspicion that the search of this student or his or her effects, locker or automobile will turn up evidence that the student has violated or is violating the law or the rules of the school?

(a)Eyewitness account:

  1. (I)By whom:
  2. (2)Date/time:
  3. (3)Place:
  4. (4) What was seen:

(b) Information from a reliable source.

  1. (1) From Whom:
  2. (2)Time received:
  3. (3)How information was received:
  4. (4)Who received the information:
  5. (5)Describe information:
    • (c) Suspicious behavior. Explain:
    • (d) Time of search:
    • (e) Location of search:
    • (f)Student told purpose of search:
    • (g)Consent requested:
    • (h) Consent given:

2.Was the search you conducted reasonable in terms of scope and intrusiveness?

  1. What are you searching for:
  2. Sex of the student:
  3. Age of the student:
  4. Exigency of the situation:
  5. What type of search is being conducted:
  6. Who is conducting the search:
    • Position:
    • Sex:
  7. Witness (es):

3. Explanation of Search

  1. Time and location of the search:
  2. Describe exactly what was searched:
  3. What did the search yield:
  4. What was seized:
  5. Were any materials turned over to the police:
  6. Were parents notified of the search, including the reason for it and the scope:

THE SELECTION OF EDUCATIONAL MATERIALS 6161.1

 

POLICY FOR THE SELECTION OF EDUCATIONAL MATERIALS

The Hartland Public Schools will follow non-discriminatory procedures in the selection and use of texts, supplementary books, supplies, materials and equipment as it deems necessary to meet the needs of instruction in its schools as set forward by the State Department of Education.

The Board of Education endorses the following School Library Bill of Rights, as drawn by the American Library Association, and feels that the principles in that Bill, which were meant primarily for school libraries, should be thought of as guidelines related to the use of all educational materials in the schools.

A. To provide materials that will, enrich and support the curriculum, taking into consideration the varied interests, abilities and maturity levels of the pupils served.

B. To provide materials that will stimulate growth in factual knowledge, 1iterary appreciation, aesthetic values, and ethical standards.

C. To provide a background of information which will enable pupils to make intelligent judgement in their daily life.

D. To provide materials on opposing sides of controversial issues so that young citizens may develop, under guidance, the practice of critical reading and thinking.

E. To provide materials representative of the many religious, ethnic, and cultural groups and their contributions to our American heritage.

F. To place principle above personal opinion and reason above prejudice in the selection of materials of the highest quality in order to assure a comprehensive collection.

PROCEDURE FOR THE SELECTION OF EDUCATIONAL MATERIAL

A. It. is the right and responsibility of teachers and media specialist to select instructional material which is carefully balanced to include various points of view on any controversial subject.

B. Since materials are selected to provide for the interest and needs of the school community and the school program, they will be selected cooperatively by teachers, school administrator, and media specialist.

C. Selection .of materials will be assisted by the reading, examination and checking of standard evaluating aids, standard catalogues and book reviews.

D. Educational materials will be examined to select those in which the presentation and the subject matter are suitable for the grade and the interest level at which they are to be used.

PROCEDURES TO BE FOLLOWED IN THE SELECTION OF EDUCATIONAL MATERIAIS

The Hartland Board of Education is legally responsible for all materials relating to the operation of the Hartland Public Schools.

The responsibility for the selection of educational materials is delegated through the Superintendent of Schools to the various personnel. The responsibility for coordinating the selection of educational materials and making the recommendation for purchase rests with the appropriate school personnel who will be using the materials. In making a decision concerning materials to be purchased or in establishing priorities for the manner in which monies allotted for educational materials will be spent, the superintendent will involve the staff members who will use the materials and obtain their advice before making a decision. If there is doubt about the advisability of ordering or using materials, staff members, who will use the materials, will be asked to advise before a decision is made. If the superintendent should negate the ordering of certain educational materials desired by staff members, this decision may be appealed to the Board of Education.

CHALLENGES TO THE USE OF EDUCATIONAL MATERIALS

The Hartland Board of Education recognizes that the responsibility for what a child reads rests with the parent. The professional staff will not be held responsible for children’s choices of reading material.

A parent cannot require that a basal textbook be withheld from his/her child but may request the material in question be reviewed in accordance with this policy.

It should be noted that basal textbooks are adopted by the Hartland Board of Education following the recommendation of the administration which may include comments from the staff.

No basal textbook series shall be removed unless acted upon by the Hartland Board of Education.

No parent nor group of parents has the right to negate the use of reading matter for students other than his/her ownchild.

  • I. PROCEDURE TO BE FOLLOWED

  • Challenges to the use of educational materials in the classroom or library will be met through the following established method.
    • A. In an effort to resolve the complaint, the complainant will confer with school personnel (i.e., teacher, librarian).
    • B. If the complaint is not resolved, the complainant will submit to the superintendent a completed form, "Request for Reconsideration of Educational Materials".
    • C. If the complainant requests that the material be removed from all students, the superintendent will form an ad hoc Evaluating Committee to recommend to the superintendent what action should be taken in relation to the complaint. This committee will review the material in question and recommend to the Superintendent the actions to be taken in relation to the complaint.
    • D. Formation of the Ad Hoc Committee
      The committee will consist of:
      • 1 teacher from a primary grade
      • 1 teacher from the intermediate grades
      • 1 librarian
      • 1 teacher from the junior high
         
  • II.CHARGE OF THE COMMITEE

    • A. The Superintendent will call the first meeting of the committee and the first business of the committee will be to elect a chairperson. The librarian will be responsible for seeing that members of the ad hoc committee are supplied with copies of materials in question and other materials as needed. The committee will review the usage, effectiveness, relevance, and value of the materials and will render a majority decision to recommend retention or removal of the material. The committee will attempt to give a thorough and objective analysis of the material through:
      • 1. Reading the entire book, viewing and/or listening to the material in its entirety.
      • 2. Checking general acceptance of the material by reading reviews and consulting recommended lists.
      • 3. Judging the material for its strength and value as a whole and not in part; the impact of the entire work being more important than the words, phrases, or incidents out of which it is made.
      • 4. Consulting materials available through American Association of School Libraries (AASL) and Association for Educational Communications and Technology. (AECT)
      • 5. Calling upon any resource person from within or outside the school system as necessary.
    • B. Within three (3) school days after the decision has been reached, notice of the decision and reasons for same will be presented in writing to the Superintendent and all other personnel involved in the decision.
       
  • III.ROLE OF SUPERINTENDENT

    • A. The Superintendent of Schools will review the material, request form, the committee recommendation, and may consult with the involved staff members or resource persons. The Superintendent will agree or disagree with the recommendations of the committee within (7) school days after the recommendation has been presented.
    • B. In the event that the ad hoc committee and the Superintendent of Schools agree that the material should be retained in the school, the Committee Chairperson and the complainant will be so notified by the Superintendent and the material will remain in use.
       
  • IV. APPEAL PROCESS

    • A. If the Superintendent of Schools should not agree with the recommendation of the Committee, the Committee may appeal to the Board of Education for reconsideration of the decision. In such case the issue will be presented at the next scheduled meeting of the Board. The Board will present its decision at its following meeting.
    • B. If the Committee and the Superintendent of Schools do approve of the materials, the complainant raising the question may appeal this decision to the Board of Education.
       
  • IV. INTERIM USAGE OF CHALLENGED MATERIALS

    • The challenged material will remain in use until the decision for removal or retention has been reached.
       
  • VI. FILE OF CHALLENGED EDUCATIONAL MATERIALS

    • A. A file of committee minutes, correspondence and samples of challenged materials will be kept in the office of the Superintendent of Schools. The availability of this file will be subject to the Freedom of Information Act.
    • B. Any materials approved through the process described above, or disapproved in selection or through challenge, may be reviewed in succeeding years.
  • VII. DISPOSAL OF CHALLENGED MATERIALS

    • Materials that have been withdrawn as the result of the request for reconsideration will be withdrawn in accordance with Board of Education instruction.

 

REQUEST FOR RECONSIDERATION OF EDUCATIONAL MATERIALS

TITLE: __________________________________________________________________

AUTHOR: __________________________________________________________________

PRODUCER/PUBLISHER: ________________________________________________

TYPE OF MATERIAL: ______________________________________________________

REQUEST INITIATED BY: ________________________________________________

TELEPHONE: _______________________ ADDRESS:______________________________

ORGANIZATIONAL AFFILIATION (IF ANY): ______________________________________________

IF NEEDED, PLEASE FEEL FREE TO USE ADDITIONAL SHEETS TO ANSWER THESE QUESTIONS.

  1. 1. To what in this material do you object?
  2. 2. What pages, frames, etc ...illustrate your objections?
  3. 3. What do you feel might be the result of reading, viewing or listening to this material?
  4. 4.What are the positive aspects of this material?
  5. 5. Did you read, view or listen to the entire material?
    If no, please explain:
  6. 6. What do you believe is the author’s purpose?
  7. 7. What do you believe is the school's purpose in making this material available?
  8. 8.How else would you suggest that this material be presented?

PLEASE CHECK THE APPROPRIATE STATEMENT(S) BELOW, SIGN AND RETURN COMPLETED FORM TO SCHOOL PRINCIPAL.

I request that this material not be made available to my child.

DATE: _______________________

SIGNATURE: ______________________________________________

I request this material be withdrawn from all students.

I understand this request initiates the procedure to review the material, resulting in its retention or removal.

DATE: _______________________

SIGNATURE: ______________________________________________

 

Policy Adopted: 5/13/02

Policy Reapproved: 10/19/2015

SEXUAL HARASSMENT POLICY 5118 STUDENTS

5118

Students - Exploitation/Sexual Harassment

General

Sexual harassment will not be tolerated among students of the school district, and any form of sexual harassment is forbidden whether by students, supervisory or non-supervisory personnel, individuals under contract, or volunteers in the schools. Students shall exhibit conduct which is respectful and courteous to employees, to fellow students, and to the public.

Definition

Sexual harassment is any unwelcome conduct of a sexual nature, whether verbal or physical, including, but not limited to:

  1. insulting or degrading sexual remarks or conduct;
  2. threats or suggestions that a student's submission to, or rejection of, unwelcome conduct will in any way influence a decision regarding that student;
  3. conduct of a sexual nature which substantially interferes with the student's learning or creates an intimidating, hostile, or offensive learning environment — such as the display in the educational setting of sexually suggestive objects or pictures.

Complaints Procedures

The Board of Education encourages victims of sexual harassment to report such claims promptly to the Principal. Complaints shall be investigated promptly and corrective action taken when allegations are verified. Confidentiality shall be maintained and no reprisals or retaliation shall occur as a result of good faith charges of sexual harassment.

The district shall provide staff development for district administrators and other staff and annually shall distribute this policy to staff and students.

 

Legal Reference: Civil Rights Act of 1964, Title VII, 42 U.S.C.2000-e2(a).

Equal Employment Opportunity Commission Policy Guidance (N-915.035) on Current Issues of Sexual Harassment, effective 10/15/88.

Title IX of the Education Amendments of 1972, 34 CFR Section 106.

Meritor Savings Bank. FSB v. Vinson, 477 U.S. 57 (1986)

Faragher v. City of Boca Raton, No. 97-282 (U.S. Supreme Court, June 26, 1998)

Burlington Industries, Inc. v. Ellerth, No. 97-569, (U.S. Supreme Court, June 26, 1998)

Gebbser v. Lago Vista Indiana School District, No. 99-1866, (U.S. Supreme Court, June 26, 1998)

Connecticut General Statutes

46a-60 Discriminatory employment practices prohibited.

Constitution of the State of Connecticut, Article I, Section 20.

Policy adopted: 12/12/16

5118

Regulation

Students - Exploitation/Sexual Harassment

Sexual harassment is prohibited in the school system. Sexual harassment may consist of, but is not limited to:

  1. Submission to, or rejection of, conduct as the basis of academic decisions affecting the individual.
  2. Sexual conduct having a negative purpose or affect upon an individual's academic performance, or of creating an intimidating, hostile, or offensive educational environment.
  3. Suggestive or obscene letters, notes, invitations, derogatory comments, slurs, jokes, epithets, assault, touching, impeding or blocking movement, leering, gestures, display of sexually suggestive objects, pictures, or cartoons.
  4. Continuing to express sexual interest after being informed that the interest is unwelcome.
  5. Coercive sexual behavior used to control, influence, or affect the educational opportunities, grades, and/or learning environment of student, including promises or threats regarding grades, course admission, performance evaluations, or recommendations; enhancement or limitation of student benefits, or services (e.g. scholarships, financial aid, work study job).
  6. Inappropriate attention of a sexual nature from peer(s), i.e. student to student, employee to employee.

Complaint Procedure

1. If a student believes that he/she is being or has been harassed, that person should immediately inform the harasser that his/her behavior is unwelcome, offensive, in poor taste, unprofessional, or highly inappropriate.

2. As soon as a student feels that he or she has been subjected to sexual harassment, he or she should make a written complaint to the appropriate school personnel, or the Principal or his/her designee. The student will be provided a copy of this policy and regulation and made aware of his or her rights.

3. The complaint should state the:

  • (a) Name of complainant;
  • (b) Date of complaint;
  • (c) Date of alleged harassment;
  • (d) Name or names of alleged harasser or harassers;
  • (e) Location where such alleged harassment occurred;
  • (f) Detailed statement of the circumstances constituting the alleged harassment.

4. Any student who makes an oral complaint of harassment to any of the above mentioned personnel will be provided a copy of this regulation and requested to make a written complaint as outlined above.

5. All complaints are to be forwarded immediately to the Principal or designee — unless that individual is the subject of the complaint in which case the complaint should be forwarded directly to the Superintendent or designee.

6. If possible, within five (5) working days of receipt of the complaint, the staff member assigned to investigate the complaint shall commence an effective, thorough, objective and complete investigation. The investigator shall consult with individuals reasonably believed to have relevant information, including the student and the alleged harasser, any witnesses to the conduct, and victims of similar conduct that the investigator reasonably believes may exist. The investigation shall be free of stereotypical assumptions about either party. The investigation shall be carried on discretely, maintaining confidentiality as possible while still conducting an effective and thorough investigation. Throughout the investigative process, due process rights of the alleged harasser will be protected.

7. The investigator shall make a written report summarizing the results of the investigation and proposed disposition of the matter, and shall provide copies to the complainant, the alleged harasser, and, as appropriate, to others directly concerned.

8. If the student complainant is dissatisfied with results of an investigation, he or she may file a written appeal to the Superintendent or designee who shall review the investigator's written report, information collected by the investigator together with the recommended disposition of the complaint to determine whether the alleged conduct constitutes harassment. The Superintendent or designee may also conduct a reasonable investigation, including interviewing the complainant and alleged harasser and any witnesses with relevant information. After completing this review, the Superintendent shall respond as soon as possible in writing to the complainant.

If after a thorough investigation, there is reasonable cause to believe that sexual harassment has occurred, the district shall take reasonable actions to ensure the harassment ceases and will not recur. Actions taken in response to findings of harassment may include reassignment, transfer, or disciplinary action, or warnings that appropriate action shall be taken if further acts of harassment or retaliation occur.

Copies of this regulation will be distributed to all elementary, middle and high school students.

 

Legal Reference: Civil Rights Act of 1964, Title VII, 42 U.S.C.2000-e2(a).

Equal Employment Opportunity Commission Policy Guidance (N-915.035) on Current Issues of Sexual Harassment, effective 10/15/88.

Title IX of the Education Amendments of 1972, 34 CFR Section 106.

Meritor Savings Bank. FSB v. Vinson, 477 U.S. 57 (1986)

Connecticut General Statutes

46a-60 Discriminatory employment practices prohibited.

Constitution of the State of Connecticut, Article I, Section 20.

Regulation approved: 12/12/16

4118

Personnel — Certified and Non-Certified

Sexual Harassment

The Board of Education is committed to safeguarding the right of all employees within the school district to a work environment that is free from all forms of sexual harassment. Therefore, the Board condemns all unwelcome behavior of a sexual nature which is either designed to extort sexual favors from an employee as a term or condition of employment, or which has the purpose or effect of creating an intimidating, hostile, or offensive working environment. The Board also strongly opposes any retaliatory behavior against complainants or any witnesses.

Any employee who believes that he or she has been subjected to sexual harassment should report the alleged misconduct immediately so that appropriate corrective action may be taken at once. In the absence of a victim's complaint, the Board, upon learning of, or having reason to suspect, the occurrence of any sexual misconduct, will ensure that an investigation is promptly commenced by appropriate individuals.

The Superintendent of Schools is directed to develop and implement specific procedures on reporting, investigating and remedying allegations of sexual harassment.

A copy of this policy and its accompanying regulation are to be distributed to all supervisory personnel.

 

Legal References: Civil Rights Act of 1964, Title VII, 42 U.S.C. S2000-e2(a)

Equal Employment Opportunity Commission Policy Guidance (N-915.035) on Current Issues of Sexual Harassment, Effective 10/15/88

Meritor Savings Bank, FSB v. Vinson 477 US.57 (1986)

29 CFR Para. 1604.11 (EEOC)

Faragher v. City of Boca Raton, No. 97-282 (U.S. Supreme Court, June 26,1998)

Burlington Industries, Inc. v. Ellerth, No. 97-569, (U.S. Supreme Court, June 26,1998)

Gebbser v. Lago Vista Indiana School District, No. 99-1866, (U.S. Supreme Court, June 26,1998)

Connecticut General Statutes

46a-60 Discriminatory employment practices prohibited.

Policy adopted:

 

Regulation

Personnel — Certified and Non-Certified

Sexual Harassment

Definitions

"Employee" shall mean all teaching, administrative and support personnel.

"Immediate supervisor" shall mean the person to whom the employee is directly responsible (e.g. principal, superintendent).

Procedures

Employees who believe they have been subjected to sexual harassment are to report the incident to their immediate supervisor. Should the immediate supervisor be the alleged harasser, the report shall be made to the next level of management. Incidents of sexual harassment may be reported informally or through the filing of a formal complaint.

All reports of sexual harassment will be held in confidence subject to all applicable laws and any relevant provisions in the district's collective bargaining agreements.

Consistent with federal and state law, and all applicable provisions in the district's collective bargaining agreements, the following procedures shall be employed in handling any report, investigation and remedial action concerning allegations of sexual harassment:

Informal Complaints

Employees who believe they have been subjected to sexual harassment may request that an informal meeting be held between themselves and the appropriate supervisor. The purpose of such a meeting will be to discuss the allegations and remedial steps available. The supervisor will then promptly discuss the complaint with the alleged harasser. Should the harasser admit the allegations, the supervisor is to obtain a written assurance that the unwelcome behavior will stop. Depending on the severity of the charges, the supervisor, may recommend that further disciplinary action be taken. Thereafter, the supervisor is to prepare a written report of the incident and inform the complainant of the resolution. The complainant is to indicate on the supervisor's report whether or not he/she is satisfied with the resolution.

If the complainant is satisfied with the resolution, the incident will be deemed closed. However, the complaint may be reopened for investigation if a recurrence of sexual harassment is reported. The supervisor is to inform the complainant to report any recurrence of the harassment or any retaliatory action that might occur.

Should the complainant be dissatisfied with the resolution, he/she is to file a formal written complaint.

If during the supervisor's informal attempt to resolve the complaint, the alleged harasser admits the allegations but refuses to give assurance that he/she will refrain from the unwelcome behavior, the supervisor is to file a report with the next appropriate level of management. The report is to indicate the nature of the complaint, a description of what occurred when the supervisor informed the alleged harasser of the allegations against him/her, the harasser's response to the allegations, and a recommendation that stronger corrective measures be taken. This report should be accompanied by a formal complaint.

Should the alleged harasser deny the allegations, the supervisor is to inform the complainant of the denial and state that a formal written complaint will be required for further formal investigation. The supervisor will file a report with the next level of management on what has transpired to date. If the complainant submits a formal complaint, a copy of it should accompany the supervisor's report with a recommendation for further action.

Formal Complaints

Formal complaints may be submitted either to initially report any incidence of sexual harassment, or as a follow-up to an unsatisfactory resolution of an informal attempt to resolve a complaint. In the latter case, the formal written complaint is to be submitted to the supervisor originally consulted, who will then forward it to the next appropriate level of management, e.g., the Director of Personnel, the district's business official, or the Superintendent, for appropriate action.

The formal written complaint will consist of any appropriate forms and a copy of any applicable supervisor reports. The appropriate forms solicit the specifics of the complaint, e.g. date and place of incident, description of sexual misconduct, names of any witnesses, and any previous action taken to resolve the matter.

Complaint Investigations

Upon receipt of a formal or informal complaint, a prompt, thorough and impartial investigation of the allegations must follow. This investigation is to be conducted diligently. Complainants are to be notified of the outcome of the investigation.

Remedial Action

If the investigation reveals that sexual harassment has occurred, appropriate sanctions will be imposed in a manner consistent with any applicable law and collective bargaining agreements. Depending on the gravity of the misconduct, these may range from a reprimand up to and including dismissal from employment. When applicable, any lost employment benefits or opportunities will be restored to the victims.

Anyone subjecting complainants or witnesses to any form of retaliation will also be subject to disciplinary action in the manner prescribed by law and consistent with any applicable provisions in the district's collective bargaining agreements.

If the investigation reveals that no sexual harassment has occurred, or if the complainant is not satisfied with the remedial action taken after a finding of sexual harassment, the complainant may appeal to the next appropriate level of management, e.g., the School Business Official, the Superintendent, or the Board of Education. The appeal must include a copy of the original complaint, all relevant reports, the specific action being appealed, and an explanation of why the complainant is appealing.

Post Remedial Action

Following a finding of sexual harassment, victims will be periodically interviewed by the appropriate supervisory personnel to ensure that the harassment has not resumed and that no retaliatory action has occurred. These follow-up interviews will continue for an appropriate period of time. A report will be made of any victim's response.

Complaint Records

Complainants should receive a copy of any resolution reports filed by the supervisor concerning his/her complaint. Copies should also be filed with the employment records of both the complainant and the alleged harasser.

Investigation in the Absence of a Complainant

The Board will, in the absence of a victim's complaint, ensure that an investigation is commenced by the appropriate individuals, upon learning of, or having reason to suspect, the occurrence of any sexual misconduct.

Training

All employees will receive training regarding sexual harassment and related matters. Such training may include a review of this policy and regulation, discussion, films or other activities.

 

Legal Reference: Civil Rights Act of 1964, Title VII, 42 U.S.C.2000-e2(a).

Equal Employment Opportunity Commission Policy Guidance (N-915.035) on Current Issues of Sexual Harassment, effective 10/15/88.

Title IX of the Education Amendments of 1972, 34 CFR Section 106.

Meritor Savings Bank. FSB v. Vinson, 477 U.S. 57 (1986)

Faragher v. City of Boca Raton, No. 97-282 (U.S. Supreme Court, June 26, 1998)

Burlington Industries, Inc. v. Ellerth, No. 97-569, (U.S. Supreme Court, June 26, 1998)

Gebbser v. Lago Vista Indiana School District, No. 99-1866, (U.S. Supreme Court, June 26, 1998)

Connecticut General Statutes

46a-54 (15) Definitions. Posting requirement for employers having three or more employees. Where to post. When to post. Posting and training requirements for employers having fifty or more employees. Effect of prior training. Trainers Recordkeeping.

46a-60 Discriminatory employment practices prohibited.

Constitution of the State of Connecticut, Article I, Section 20.

Regulation approved: 12/12/16

 

Form #1

SEXUAL HARASSMENT FORMAL COMPLAINT FORM

Name and position of complainant:___________________________________________

Date of complaint: ___________________________________________

Name of alleged sexual harasser:___________________________________________

Date and place of incident:___________________________________________

Description of misconduct:___________________________________________

Name of witnesses (if any):___________________________________________

Has the incident been reported before? ______________________________________________________________________

If yes, when?___________________________________________

To whom?___________________________________________

What was the resolution?___________________________________________________________

Reasons for dissatisfaction: __________________________________________

 

4118.112/4218.112

Form #2

SEXUAL HARASSMENT COMPLAINT - APPEAL FORM

Name and position of complainant:___________________________________________

Date of appeal:_________________________________________________________________

Date of original complaint:___________________________________________

Have there been any prior appeals? ___________________________________________

If yes, when? ___________________________________________

To whom?___________________________________________

Description of decision being appealed:____________________________________________________

Why is the decision being appealed? ___________________________________________

STUDENT BUS CONDUCT 5131.1

REGULATIONS

The following list of rules are to be observed by all students riding school buses and are to be strictly enforced by all bus drivers:

  1. The driver is in complete charge of the bus and the children being transported. The driver may make changes in seating, arrange for discipline as it is required, and may take all reasonable steps to ensure the safety of his/her bus and its passengers.
  2. Students must remain seated at all times while the bus is in motion. Students may leave their seats only when the bus is stopped and directed by the driver or stopped at their destination.
  3. No student shall leave the bus without permission from the driver or school authorities except at the student’s regular bus stop or at the school.
  4. Conduct on the buses will be like classroom conduct except that reasonable conversation is permissible. Inappropriate behavior of any form or manner is not permissible.
  5. Drivers will report any misconduct on their bus and any disciplinary action they may take to the principal of the school.
  6. Students who refuse to comply with regulations will be advised that they may be suspended from transportation services under the conditions set forth in the Suspension/Expulsion policy and regulation at 5131 of this manual.
  7. Students who damage or deface bus or equipment on the bus will be held liable for such damage.
  8. Conversation with the driver while the bus is in motion is not permitted except to call the driver’s attention to any inappropriate behavior or conduct that might jeopardize the safety of one of its riders.
  9. Students must not, at any time, extend their arms or heads out of a bus window.
  10. The use of tobacco, drugs or any controlled substance in any form on a school bus is prohibited by state law.
  11. No indecent or profane language will be permitted, and there will be no loud or disturbing talking.
  12. Bus windows shall not be opened without the driver’s permission.
  13. Upon entering or leaving a school bus, students will avoid crowding or disturbing others. Pupils boarding a bus at a point where others debark from it will always stand back away from the door and let those who are getting off out before they attempt to board the bus.
  14. Students must not throw any articles away in or about the bus.
  15. The bus must be kept clean, and students must cooperate in this by not leaving waste paper or trash of any kind that will clutter up the bus.

The Bus Safety Rules apply to all elementary and secondary bus students. In instances when the rules are violated, the bus contractor will bring the violation to the attention of the school administrator. The school administrator will take the following steps:

  1. First offense – assignment of seat on the bus and a written notice of the violation sent to parents.
  2. Second offense – a five (5) day suspension of the bus privilege. A written notice to this effect will be sent to parents.
  3. A further violation by a student who has previously received a five day suspension will result in an indefinite suspension of the bus privilege. In such instances, the parents may wish to appear at the Board of Education Meeting and request of the Board of Education the reinstatement of the bus privilege for their child.

During any suspension of the bus privilege, the student and his or her parents will be responsible for the student’s regular attendance at school as provided by law.

In instances of gross misbehavior on the school bus, such as fighting or vandalism, the school administrator may elect to bypass the warning notice to parents and go immediately to a five (5) day or indefinite suspension of the bus privilege.

We feel that the Bus Safety Rules are in the best interest of all the students and therefore request your full cooperation.

 

Legal Reference: Connecticut General Statutes

10-220 Duties of Boards of Education

10-221 Boards of education to prescribe rules

10-233c Suspension of pupils

 

STUDENT BUS CONDUCT 5131.1

School transportation is a student privilege conditional upon satisfactory behavior on buses and at bus stops.

Students will be advised that, while awaiting or receiving transportation to and from school, they may be suspended from transportation services for unsatisfactory conduct which endangers persons or property or violates a board policy or administrative regulation. The Principal shall follow procedures in Policy 5131 Suspension/Expulsion/Exclusion/Removal when suspending student bus privileges.

 

(5131) Suspension/Expulsion/Exclusion/Removal

Legal Reference: Connecticut General Statutes

10-186 Duties of local and regional boards of education re school attendance.

10-220 Duties of boards of education.

10-221 Boards of education to prescribe rules.

10-233c Suspension of pupils.

Approved: 11/15/99

Policy Revised: 1/11/16

Students 5131

Conduct and Discipline

Each student shall learn to respect the rights of others as individuals and as groups. The student shall learn the rules that govern appropriate behavior in his/her school and obey the rules established by the Board for all students in all public schools of the town.

Areas of Responsibility

Board of Education - The Board of Education holds the certified personnel responsible for the proper conduct and control of students while legally under the supervision and jurisdiction of the school.

Principal - The Principal may implement necessary procedures and rules and regulations to render effective the policies of the Board of Education relating to standards of student behavior. The Principal may involve representatives of all areas of school personnel, students, parents and citizens of the community.

Teachers - Teachers shall be responsible for the instruction of students in rules and regulations of proper conduct, as well as be responsible for proper and adequate control of students. The responsibility and authority of any teacher extends to all students of the school district under the assigned supervision of the teacher and to other students so situated with respect to the teacher as to be subject to the teacher's control.

Parents - Parents shall be expected to cooperate with school authorities regarding the behavior of their children. Parents shall be held responsible for the willful misbehavior of their children.

I. Definitions

A. Exclusion means any denial of public school privileges to a student for disciplinary purposes.

B. Emergency means a situation in which the continued presence of the student in school poses such a danger to persons or property or a disruption of the educational process that a hearing may be delayed until a time as soon after the exclusion of such student as possible.

C. School Sponsored Activity means any activity sponsored, recognized or authorized by the Board and includes activities conducted on or off school property.

D. Removal is the exclusion of a student for a class period of ninety minutes or less.

E. In School Suspension means an exclusion from regular classroom activity for no more than ten (10) consecutive school days, but not exclusion from school, provided such exclusion shall not extend beyond the end of the school year in which such in school suspension was imposed. No student shall be placed on in-school suspension more than fifteen (15) times or a total of fifty (50) days in one school year, whichever results in fewer days of exclusion.

F. Suspension means the exclusion of a student from school and/or transportation services for not more than ten (10) consecutive school days, provided such suspension shall not extend beyond the end of the school year in which such suspension is imposed; and further provided no student shall be suspended more than ten (10) times or a total of fifty (50) days in one school year, whichever results in fewer days of exclusion, unless such student is granted a formal hearing as provided below. All suspensions shall be in-school suspensions unless the administration determines for any student enrolled in grades three through twelve, inclusive, that (1) the student being suspended poses such a danger to persons or property or such a disruption of the educational process that the student shall be excluded from school during the period of suspension or (2) that an out-of-school suspension is appropriate based on evidence of previous disciplinary problems that have led to suspensions or expulsion of the student and efforts by the administration to address such disciplinary problems through means other than out-of-school suspension or expulsion, including positive support strategies.

A student enrolled in grades preschool to two, inclusive, may be given an out-of-school suspension if it is determined by the administration that such a suspension is appropriate based on evidence that the student's conduct on school grounds is of a violent or sexual nature that endangers persons. In addition, a person's duty as a mandated reporter to report suspected child abuse or neglect is not limited by this section.

G. Expulsion means the exclusion of a student, grades three to twelve inclusive, from school privileges for more than ten (10) consecutive school days. The expulsion period may not extend beyond one calendar year.

H. School Days shall mean days when school is in session for students.

I. Seriously Disruptive of the Educational Process means any conduct that markedly interrupts or severely impedes the day to day operation of a school.

Notwithstanding the foregoing, the reassignment of a student from one regular education classroom program in the district to another regular education classroom program in the district shall not constitute a suspension or expulsion.

II. Scope of the Student Discipline Policy

A. Conduct on School Grounds or at a School Sponsored Activity:

Students may be disciplined for conduct on school grounds or at any school sponsored activity that endangers persons or property, is seriously disruptive of the educational process, or that violates a publicized policy of the Board.

B. Conduct off School Grounds:

  1. Students may be disciplined for conduct off school grounds if such conduct is seriously disruptive of the educational process and violates publicized policy of the Board. In making a determination as to whether such conduct is seriously disruptive of the educational process, the Administration and the Board of Education may consider, but such consideration shall not be limited to the following factors: (1) whether the incident occurred within close proximity of a school; (2) whether other students from the school were involved or whether there was any gang involvement; (3) whether the conduct involved violence, threats of violence, or the unlawful use of a weapon, as defined in section C.G.S. § 29 38, and whether any injuries occurred; and (4) whether the conduct involved the use of alcohol.
    In making a determination as to whether such conduct is seriously disruptive of the educational process, the Administration and/or the Board of Education may also consider whether such off-campus conduct involved the use of drugs.
  2. When considering whether conduct off school grounds is seriously disruptive of the educational process, the term "weapon" means any pistol or revolver, any dirk knife or switch knife having an automatic spring release devise by which a blade is released from the handle, having a blade of over one and one-half inches in length, and any other dangerous or deadly weapon or instrument, including any sling shot, blackjack, sand bag, metal or brass knuckles, stiletto, knife, the edged portion of the blade of which is four inches and over in length or martial arts weapon as defined below at section VI.B.

III. Actions Leading to Disciplinary Action, including Suspension and/or Expulsion

Conduct which may lead to disciplinary action (including but not limited to suspension and/or expulsion) includes conduct on school grounds or at a school sponsored activity, and conduct off school grounds, as set forth above. Such conduct includes, but is not limited to, the following:

  1. Striking or assaulting a student, members of the school staff or other persons.
  2. Theft.
  3. The use of obscene or profane language or gestures.
  4. Violation of smoking; dress; transportation regulations, or other regulations and/or policies governing student conduct.
  5. Refusal to obey a member of the school staff, or law enforcement authorities, or disruptive classroom behavior.
  6. Any act of harassment based on an individual's sex, sexual orientation, race, color, religion, disability, national origin or ancestry.
  7. Refusal by a student to identify himself/herself to a staff member when asked.
  8. A walk out from or sit in within a classroom or school building or school grounds.
  9. Blackmailing, threatening or intimidating school staff or students.
  10. Possession of any weapon, weapon facsimile, deadly weapon, pistol, knife, blackjack, bludgeon, box cutter, metal knuckles, pellet gun, explosive device, firearm, whether loaded or unloaded, whether functional or not, or any other dangerous object. This also includes pellet guns and/or air soft pistols.
  11. Unauthorized entrance into any school facility or portion of a school facility or aiding or abetting an unauthorized entrance.
  12. Possession or ignition of any fireworks or other explosive materials, or ignition of any material causing a fire.
  13. Unauthorized possession, sale, distribution, use or consumption of tobacco, drugs, narcotics or alcoholic beverages. For the purposes of this Paragraph 13, the term "drugs" shall include, but shall not be limited to, any medicinal preparation (prescription and non-prescription) and any controlled substance whose possession, sale, distribution, use or consumption is illegal under state and/or federal law.
  14. Possession of paraphernalia used or designed to be used in the consumption, sale or distribution of drugs, alcohol or tobacco, as described in subparagraph (13) above.
  15. The destruction of real, personal or school property such as, cutting, defacing or otherwise damaging property in any way.
  16. Accumulation of offenses such as school and class tardiness, class or study hall cutting, or failure to attend detention.
  17. Trespassing on school grounds while on out of school suspension or expulsion.
  18. Making bomb threats or other threats to the safety of students, staff members, and/or other persons.
  19. Defiance of school rules and the valid authority of teachers, supervisors, administrators, other staff members and/or law enforcement authorities.
  20. Throwing snowballs, rocks, sticks and/or similar objects.
  21. Unauthorized and/or reckless and/or improper operation of a motor vehicle on school grounds or at any school sponsored activity.
  22. Leaving school grounds, school transportation vehicle or a school-sponsored activity without authorization.
  23. Use of or copying of the academic work of another individual and presenting it as the student's own work, without proper attribution.
  24. Possession and/or use of a radio, Walkman, beeper, paging device, cellular telephone, walkie talkie or similar electronic device on school grounds or at a school sponsored activity without the permission of the Principal or his/her designee.
  25. Unauthorized use of any school computer, computer system, computer software, Internet connection or similar school property or system, or the use of such property or system for unauthorized or non-school related purposes.
  26. Possession and/or use of a laser pointer.
  27. Hazing.
  28. Any other violation of school rules or regulations or a series of violations which makes the presence of the student in school seriously disruptive of the educational process and/or a danger to persons or property.
  29. Any action prohibited by any Federal or State law which would indicate that the student presents a danger to any person in the school community or school property.

IV. Procedures Governing Removal

A student may be removed from class by a teacher or administrator if he/she deliberately causes a serious disruption of the educational process. When a student is removed, the teacher must send him/her to a designated area and notify the Principal or his/her designee at once. A student may not be removed from class more than six times in one school year nor more than twice in one week unless the student is referred to the building Principal or designee and granted an informal hearing at which the student should be informed of the reasons for the disciplinary action and given an opportunity to explain the situation.

V. Procedures Governing Suspension

A. The Principal of a school, or designee on the administrative staff of the school, shall have the right to suspend any student for breach of conduct as noted in Section II of this policy for not more than ten (10) consecutive school days. All suspensions shall be in-school suspensions unless the administration determines that for a student enrolled in grades three through twelve, inclusive, (1) the student being suspended poses such a danger to persons or property or such a disruption of the educational process that the student shall be excluded from school during the period of suspension or (2) that an out-of-school suspension is appropriate based on evidence of previous disciplinary problems that have led to suspensions or expulsion of the student and efforts by the administration to address such disciplinary problems through means other than out-of-school suspension or expulsion, including positive support strategies.

An out-of-school suspension may be given to a student enrolled in grades preschool through grade two, inclusive, if it is determined by the administration that an out-of-school suspension is appropriate due to evidence that the student's conduct on school grounds is of a violent nature or sexual nature that endangers persons.

In such cases, the following procedures shall be followed:

  1. Unless an emergency situation exists, no student shall be suspended prior to having an informal hearing before the Principal or designee at which the student is informed of the charges and given an opportunity to respond. In the event of an emergency, the informal hearing shall be held as soon after the suspension as possible.
  2. Evidence of past disciplinary problems which have led to removal from a classroom, suspension, or expulsion of a student who is the subject of an informal hearing may be received by the Principal, but only considered in the determination of the length of suspensions.
  3. By telephone, the Principal or designee shall notify the parent or guardian of a student and the Superintendent of Schools not later than 24 hours of the suspension following the suspension and state the cause(s) leading to the suspension.
  4. Whether or not home contact is made with the parent or guardian of such student, the Principal or designee shall forward a letter promptly to such parent or guardian to the last address reported on school records (or to a newer address if known by the Principal or designee), offering the parent or guardian an opportunity for a conference to discuss same.
  5. Notice of the original suspension shall be transmitted by the Principal or designee to the Superintendent of Schools or designee by the close of the school day following the commencement of the suspension.
  6. The student shall be allowed to complete any classwork, including examinations, without penalty, which he or she missed while under suspension.
  7. Notice of the suspension shall be recorded in the student's cumulative educational record. Such notice shall be expunged from the cumulative educational record by the Board if the student graduates from high school.
  8. The decision of the Principal or designee with regard to disciplinary actions up to and including suspensions shall be final.
  9. For any student who is suspended for the first time and who has never been expelled, the school administration may shorten the length of or waive the suspension period if the student successfully completes an administration-specified program and meets any other administration-required conditions. Such program shall be at no expense to the student or his/her parents/guardians.

B. In cases where the student has already been suspended, or such suspension will result in the student's being suspended, more than ten (10) times or fifty (50) days in a school year, whichever results in fewer days of exclusion, the student shall, prior to suspension, be granted a formal hearing before the Board of Education. The Principal or designee shall report the student to the Superintendent or designee and request a formal hearing.

VI. Procedures Governing In-School Suspension

A. The Principal or designee may impose in-school suspension in cases where a student's conduct endangers persons or property, violates school policy, seriously disrupts the educational process or in other appropriate circumstances as determined by the Principal or designee. Guidelines developed and promulgated by the Commissioner of Education will be utilized by the administration to help determine whether a student should receive an in-school or out-of-school suspension.

B. In-school suspension may not be imposed on a student without an informal hearing by the building Principal or designee.

C. In-school suspensions shall be served in the school attended by the student.

D. No student shall be placed on in-school suspension more than fifteen (15) times or a total of fifty (50) days in one school year, whichever results in fewer days of exclusion.

VII. Expulsion Recommendation Procedure

A. A Principal may consider recommendation or expulsion of a student enrolled in grades three through twelve, inclusive, in a case where he/she has reason to believe the student has engaged in conduct described at sections IIA. And IIB., above.

B. A Principal must recommend expulsion proceedings in all cases against any student in grades preschool through grade twelve, inclusive, whom the administration has reason to believe:

  1. 1. was in possession on school grounds or at a school-sponsored activity of a deadly weapon, dangerous instrument, martial arts weapon, or firearm as defined in 18 USC 921 as amended from time to time; or
  2. 2. off school grounds, possessed a firearm as defined in 18 USC 921, in violation of C.G.S. 29 35, or possessed and used a firearm as defined in 18 USC 921, a deadly weapon, a dangerous instrument or a martial arts weapon in the commission of a crime under section 952 of the Connecticut General Statutes; or
  3. 3. was engaged on or off school grounds in offering for sale or distribution a controlled substance (as defined in C.G.S. §21a 240(9)), whose manufacturing, distribution, sale, prescription, dispensing, transporting, or possessing with intent to sell or dispense, offering or administering is subject to criminal penalties under C.G.S. §§21a 277 and 21a278.
  4. 4. The following definitions shall be used in this section:
    • (a) A "firearm" as defined in 18 USC 921 means (a) any weapon that will, is designed to, or may be readily converted to expel a projectile by the action of an explosive, (b) the frame or receiver of any such weapon, (c) a muffler or silencer, or (d) any destructive device. As used in this definition, a "destructive device" includes any explosive, incendiary, or poisonous gas device, including a bomb, a grenade, a rocket having a propellant charge of more than four ounces, a missile having an explosive or incendiary charge of more than one-quarter ounce, a mine, or a similar device; or any weapon (other than a shotgun or shotgun shell particularly suited for sporting purposes) that will or may be converted to expel a projectile by explosive or other propellant having a barrel with a bore of more than ½" in diameter. The term "destructive device" does not include: an antique firearm; a rifle intended to be used by the owner solely for sporting, recreational, or cultural purposes; or any device which is neither designed nor redesigned for use as a weapon.
    • (b) "Deadly weapon" means any weapon, whether loaded or unloaded, from which a shot may be discharged, or a switchblade knife, gravity knife, billy, blackjack, bludgeon or metal knuckles. It may also include pellet guns and/or air soft pistols.
    • (c) "Dangerous instrument" means any instrument, article or substance which, under the circumstances in which it is used or attempted or threatened to be used, is capable of causing death or serious physical injury, and includes a "vehicle".
    • (d) ”Martial arts weapon" means a nunchaku, kama, kasari fundo, octagon sai, tonfa or chinese star.
    • (e) When considering whether conduct off school grounds is seriously disruptive of the educational process, the term "weapon" means any pistol or revolver, any dirk knife or switch knife or any knife having an automatic spring release device by which a blade is released from the handle, having a blade of over one and one half inches in length, and any other dangerous or deadly weapon or instrument, including any sling shot, blackjack, sand bag, metal or brass knuckles, stiletto, knife, the edged portion of the blade of which is four inches and over in length or martial arts weapon as defined above.

C. Upon receipt of an expulsion recommendation, the Superintendent may conduct an inquiry concerning the expulsion recommendation.

If the Superintendent or his/her designee determines that a student should or must be expelled, he or she shall forward his/her recommendation to the Board of Education so that the Board of Education can consider and act upon this recommendation.

VIII. Expulsion Hearing Procedure

A. Emergency Exception

Except in an emergency situation, the Board of Education shall, prior to expelling the student, conduct a hearing to be governed by the procedures outlined herein. Whenever an emergency exists, the hearing provided for above shall be held as soon as possible after the expulsion.

B. Hearing Panel

  1. Expulsion hearings conducted by the Board will be heard by any three or more Board members. A decision to expel a student must be supported by a majority of the Board members present, provided that no less than three affirmative votes to expel are cast.
  2. Alternatively, the Board may appoint an impartial hearing board composed of one or more persons to hear and decide the expulsion matter, provided that no member of the Board may serve on such panel.

C. Notice

  1. 1. Written notice of the expulsion hearing must be given to the student, and, if the student is a minor to his/her parent(s) or guardian(s) a reasonable time prior the time of the hearing.
  2. 2. The written notice of the expulsion hearing shall inform the student of the following:
    • (a) The date, time, and location of the hearing.
    • (b) A short, plain description of the conduct alleged by the administration.
    • (c) The student may present as evidence, testimony and documents concerning the conduct alleged and the appropriate length and conditions of expulsion, as well as notice that the expulsion hearing will be the student's sole opportunity to present such evidence.
    • (d) The student may cross-examine witnesses called by the administration.
    • (e) The student may be represented by any third party of his/her choice, including an attorney, at his/her expense or at the expense of his/her parents.
    • (f) The notice shall include information concerning legal services that are provided free of charge or at a reduced rate that are available locally (CT Legal Service or source of such services) and how to access such services.
    • (g) A student is entitled to the services of a translator or interpreter, to be provided by the Board of Education, whenever the student or his/her parent(s) or guardian(s) do(es) not speak the English language or is disabled.
    • (h) The conditions under which the Board is not legally required to give the student an alternative educational opportunity (if applicable).

D. Hearing Procedures

  1. The hearing will be conducted by the Presiding Officer, who will call the meeting to order, introduce the parties, Board members and counsel, briefly explain the hearing procedures, and swear in any witnesses called by the administration or the student.
  2. The hearing will be conducted in executive session. A verbatim record of the hearing will be made, either by tape recording or by a stenographer.
  3. Formal rules of evidence will not be followed. The Board has the right to accept hearsay and other evidence if it deems that evidence relevant or material to its determination. The presiding officer will rule on testimony or evidence as to it being immaterial or irrelevant.
  4. The hearing will be conducted in two parts. In the first part of the hearing, the Board will receive and consider evidence regarding the conduct alleged by the administration.
  5. In the first part of the hearing, the charges will be introduced into the record by the Superintendent or his/her designee.
  6. Each witness for the administration will be called and sworn. After a witness has finished testifying, he/she will be subject to cross examination by the opposite party or his/her legal counsel and by Board members.
  7. After the Administration has presented its case, the student will be asked if he/she has any witnesses or evidence to present. If so, the witnesses will be sworn, will testify, and will be subject to cross examination and to questioning by the Board. The student may also choose to make a statement at this time. If the student chooses to make a statement, he or she will be sworn and subject to cross examination and questioning by the Board. Concluding statements will be made by the administration and then by the student and/or his or her representative.
  8. In cases where the respondent has denied the allegation, the Board must determine whether the respondent committed the offense(s) as charged by the Superintendent.
  9. If the Board determines that the student has committed the conduct as alleged, then the Board shall proceed with the second portion of the hearing, during which the Board will receive and consider evidence regarding the length and conditions of expulsion.
  10. When considering the length and conditions of expulsion, the Board may review the student's attendance, academic and past disciplinary records. The Superintendent will make a recommendation as to the discipline to be imposed.
  11. Evidence of past disciplinary problems which have led to removal from a classroom, suspension or expulsion of a student being considered for expulsion may be considered only during the second portion of the hearing, during which the Board is considering length of expulsion and nature of alternative educational opportunity to be offered.
  12. Where administrators presented the case in support of the charges against the student, such administrative staff shall not be present during the deliberations of the Board either on questions of evidence or on the final discipline to be imposed. The Superintendent may, after reviewing the incident with administrators, and reviewing the student's records, make a recommendation to the Board as to the appropriate discipline to be applied.
  13. The Board shall make findings as to the truth of the charges, if the student has denied them, and, in all cases, the disciplinary action, if any, to be imposed. The Board shall report its final decision in writing to the student, or if such student is a minor, also to the parent(s) or guardian(s), stating the reasons on which the decision is based, and the disciplinary action to be imposed. Said decision shall be based solely on evidence presented at the hearing.
  14. For any student who is suspended for the first time and who has never been expelled, the school administration may shorten the length of or waive the suspension period if the student successfully completes an administration-specified program and meets any other administration-required conditions. Such program shall be at no expense to the student or his/her parents/guardians

IX. Board Policy Regarding Mandatory Expulsions

A. In keeping with C.G.S. §10 233d and the Gun Free Schools Act, it shall be the policy of the Board to expel a student enrolled in grades preschool through grade twelve, inclusive, for one full calendar year for: the conduct described in Section VI(B)(1), (2) and (3) of this policy. The Board may modify the term of expulsion on a case-by-case basis.

X. Alternative Educational Programs for Expelled Students

A. Students under sixteen (16) years of age:

Whenever the Board of Education expels a student under sixteen years of age, it shall offer any such student an alternative educational program.

B. Students sixteen (16) to eighteen (18) years of age:

The Board of Education will provide an alternative education to a sixteen to eighteen year old student expelled for the first time if he/she requests it and if he/she agrees to the conditions set by the Board of Education, except as follows. The Board of Education is not required to offer an alternative program to any student between the ages of sixteen and eighteen who is expelled for the second time, or if it is determined at the hearing that (1) the student possessed a dangerous instrument, deadly weapon, firearm or martial arts weapon on school property or at a school sponsored activity, or (2) the student offered a controlled substance for sale or distribution on school property or at a school-sponsored activity.

C. Students eighteen (18) years of age or older

The Board of Education is not required to offer an alternative educational program to expelled students eighteen years of age or older.

D. Students identified as eligible for services under the Individuals with Disabilities Education Act ("IDEA")

If the Board of Education expels a student who has been identified as eligible for services under the Individuals with Disabilities Education Act ("IDEA"), it shall offer an alternative educational program to such student in accordance with the requirements of IDEA, as it may be amended from time to time.

XI. Notice of Student Expulsion on Cumulative Record

A. Notice of expulsion and the conduct for which the student was expelled shall be included on the students' cumulative educational record. Such notice, except for the notice of an expulsion of a student in grades 9 through 12 inclusive, based on possession of a firearm or deadly weapon, may be expunged from the cumulative educational record by the Board if the Board determines that the conduct and behavior of the student in the years following the expulsion warrants an expungement. Such notice shall be expunged from the cumulative educational record by the Board of the student graduates from high school.

B. If a student's expulsion is shortened or the expulsion period waived based upon the fact that the student was expelled for the first time, had never been suspended, and successfully completed a Board specified program and/or met other conditions required by the Board, the notice of expulsion shall be expunged from the cumulative educational record if the student graduates from high school or, if the Board so chooses, at the time the student completes the Board specified program and meets any other conditions required by the Board.

C. In the case of a student in grades kindergarten to grade eight inclusive expelled for the possession of a firearm or deadly weapon, the Board may expunge from the student's cumulative education record the notice of the conduct for which the student was expelled if the Board determines that the conduct and behavior of the student in the years following the expulsion warrants an expungement.

XII. Change of Residence During Expulsion Proceedings

A. Student moving into the school district:

  1. If a student enrolls in the district while an expulsion hearing is pending in another district, such student shall not be excluded from school pending completion of the expulsion hearing unless an emergency exists, as defined above. The Board shall retain the authority to suspend the student or to conduct its own expulsion hearing.
  2. Where a student enrolls in the district during the period of expulsion from another school district, the Board may adopt the decision of the student expulsion hearing conducted by such other school district. The Board shall make its determination based upon a hearing held by the Board which shall be limited to a determination of whether the conduct which was the basis of the expulsion would also warrant expulsion by the Board.

B. Student moving out of the school district:

Where a student withdraws from school after having been notified that an expulsion hearing is pending, but before a decision has been rendered by the Board, the notice of the pending expulsion hearing shall be included on the student's cumulative record and the Board shall complete the expulsion hearing and render a decision. If the Board subsequently renders a decision to expel the student, a notice of the expulsion shall be included on the student's cumulative record.

XIII. Procedures Governing Suspension and Expulsion of Students Identified as Eligible for Services under the Individuals with Disabilities Education Act ("IDEA")

A. Suspension of IDEA students:

Notwithstanding the foregoing, if the administration suspends a student identified as eligible for services under the IDEA, as reauthorized in 2004, (an "IDEA student") who has engaged in conduct that violated any rule or code of conduct of the school district that applies to all students, the following procedures shall apply:

  1. The administration shall not later than the date on which the decision to take disciplinary action is made, notify the parents of the student of the decision to suspend and a copy of the special education procedural safeguards must either be hand delivered or sent by mail to the parents on the date that the decision to suspend was made.
  2. During the period of suspension, the school district is not required to provide any educational services to the IDEA student beyond that which is provided to all students suspended by the school district.

B. Expulsion and Suspensions that Constitute Changes in Placement for IDEA students:

Notwithstanding any provision to the contrary, if the administration recommends for expulsion an IDEA student who has engaged in conduct that violated any rule or code of conduct of the school district that applies to all students, the procedures described in this section shall apply. The procedures described in this section shall also apply for students whom the administration has suspended in a manner that is considered under the IDEA, as it may be amended from time to time, to be a change in placement:

  1. The parents of the student must be notified of the decision to suspend on the date on which the decision to suspend was made, and a copy of the special education procedural safeguards must either be hand-delivered or sent by mail to the parents on the date that the decision to suspend was made.
  2. The school district shall immediately convene the IEP team, but in no case later than ten (10) school days after the recommendation for expulsion or the suspension which constitutes a change in placement was made. The relevant members of the student's IEP team shall consider the relationship between the student's disability and the behavior that led to the recommendation for expulsion or the suspension which constitutes a change in placement, in order to determine whether the student's behavior was a direct manifestation of his/her disability.
  3. If the IEP team finds that the behavior was a direct manifestation of the student's disability, the administration shall not proceed with the recommendation for expulsion. The IEP team shall consider the student's misconduct and revise the IEP to prevent a recurrence of the misconduct and to provide for the safety of other students and staff.
  4. If the IEP team finds that the behavior was not a manifestation of the student's disability, the administration may proceed with the recommended expulsion or suspension that constitutes a change in placement.
  5. During any period of expulsion, or suspension of greater than ten (10) days per school year, the administration shall provide the student with an alternative education program in accordance with the provisions of the IDEA.
  6. The special education records and disciplinary records of the student must be transmitted to the individual(s) who will make the final determination regarding a recommendation for expulsion or a suspension that results in a change in placement.
  7. The District has the authority, on a case-by-case basis, to determine whether the student should be removed from the classroom and placed in an alternative setting, pending a manifestation determination.
  8. School personnel may remove a disabled student who has violated the conduct code from his/her current placement for up to 10 school days without a hearing.

C. Transfer of IDEA students for Certain Offenses:

School personnel may transfer an IDEA student to an appropriate interim alternative educational setting for not more than forty five (45) school days if the student:

  1. was in possession of a dangerous weapon, as defined in 18 U.S.C. 930(g)(2), as amended from time to time, on school grounds or at a school sponsored activity, or
  2. Knowingly possessed or used illegal drugs or sold or solicited the sale of a controlled substance while at school or at a school-sponsored activity; or
  3. Inflicted serious bodily injury to another person at school, on school premises or at a school function.

As used in this subsection XIIC., the term "dangerous weapon" means a weapon, device, instrument, material, or substance, animate or inanimate, that is used for, or is readily capable of, causing death or serious bodily injury, except that such term does not include a pocket knife with a blade of less than 2.5 inches in length.

The term "serious bodily injury" means a substantiated risk of death, extreme physical pain, protracted loss or impairment of the function of a bodily member, organ, or mental faculty.

XIV. Procedures Governing Suspension and Expulsion of Students Identified as Eligible for Educational Accommodations under Section 504 of the Rehabilitation Act of 1973

A. Expulsion of students identified as eligible for educational accommodations under Section 504 of the Rehabilitation Act of 1973:

Notwithstanding any provision to the contrary, if the administration recommends for expulsion a student identified as eligible for educational accommodations under Section 504 of the Rehabilitation Act of 1973 (a "Section 504 Student") who has engaged in conduct that violated any rule or code of conduct of the school district that applies to all students, the following procedures shall apply:

  1. The parents of the student must be notified of the decision to recommend the student for expulsion.
  2. The district shall immediately convene the student's Section 504 team (504 team), for the purpose of reviewing the relationship between the student's disability and the behavior that led to the recommendation for expulsion, in order to determine whether the student's behavior was a manifestation of his/her disability.
  3. If the 504 team finds that the behavior was a manifestation of the student's disability, the administration shall not proceed with the recommendation for expulsion. The 504 team shall consider the student's misconduct and revise the 504 plan to prevent a recurrence of the misconduct and to provide for the safety of other students and staff.
  4. If the 504 team finds that the behavior was not a manifestation of the student's disability, the administration may proceed with the recommendation for expulsion.

XV. Notification to Parents or Guardian

A. The parents or guardian of any minor student either expelled or suspended or removed from class shall be given notice of such disciplinary action within twenty four (24) hours of the time of the institution of the period of expulsion, suspension or removal from class.

B. The Superintendent of Schools shall forward to the student concerned and his/her parents, or the student if he/she has attained the age of 18, a copy of this Board policy on student discipline at the time the Superintendent sends out the notice that an expulsion hearing will be convened.

XVI.

An expelled student may apply for early readmission to school. The Board delegates the authority to make decisions on readmissions to the Superintendent. Students desiring readmission to school shall direct such readmission requests to the Superintendent. The Superintendent has the discretion to approve or deny such readmission requests, and may condition readmission on specified criteria.

XVII. Dissemination of Student Conduct and Discipline Policy

The Board of Education shall, at the beginning of each school year and at such other times as it may deem appropriate, provide for an effective means of informing all students, parent(s) and/or guardian(s) of this policy.

XVIII. Compliance with Reporting Requirements

  1. The Board of Education shall report all suspensions and expulsions to the State Department of Education.
  2. If the Board of Education expels a student for sale or distribution of a controlled substance, the Board shall refer such student to an appropriate state or local agency for rehabilitation, intervention or job training and inform the agency of its action.
  3. If the Board of Education expels a student for possession of a deadly weapon or firearm, as defined in C.G.S. §53a-3, the violation shall be reported to the local police.
  4.  

Legal References: Connecticut General Statutes

4-177 - 4-180 Contested cases. Notice. Record, as amended

10-233a through 10-233f Suspension, removal and expulsion of students, as amended by PA 95-304, PA 96-244, PA 98-139, PA 07-66, PA 07-122, PA 08-160, PA 09-82, PA 09-6 (September Special Session), PA 10-111, PA 14-229 and PA 15-96.

10-233f In-school suspension of students.

Packer v. Board of Educ. of the Town of Thomaston, 246 Conn.89 (1998). Public Act 98-139

Honig v. Doe, (United States Supreme Court 1988)

Individuals with Disabilities Act, 20 U.S.C. 1400 et seq. as amended by the Individuals with Disabilities Education Act Amendments of 1997 (P.L. 105 17). Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794(a).

20 U.S.C. Section 7114 No Child Left Behind Act

P.L. 108-446 Individuals with Disabilities Education Improvement Act of 2004

State v. Hardy, 896 A.2d 755, 278 Conn. 113 (2006)

Policy adopted: January 11, 2016

 STUDENT DISCIPLINE POLICY 5114

Removal from Class  •  Detention  •  In-School Suspension  •  Suspension  •  Expulsion

General

All student behavior in the Hartland Public Schools is based on respect and consideration for the rights of others. In keeping with our educational philosophy, each child is encouraged to direct his own behavior, from his own values, be responsible for his decisions, and develop respect for the rights and actions of others.

All employees of the school district will create an atmosphere in which the child will understand his responsibility as a social being in a democratic society, recognize the need for rules and develop a respect for them, and learn the rights and responsibilities which are his as a member of the school community.

The employees of the school district will share responsibility for supervising the behavior of students and for seeing that they meet the standards of conduct which have been, or may, hereafter, be established by the Board of Education or its agents.

Hopefully, through the combined efforts of school personnel and parents in fostering self-discipline and proper standards of conduct, pupils will conduct themselves in a considerate manner. However, should a breach of conduct occur, the principal or his/her designee will notify the parents as soon as possible. In the case of breaches of conduct on school grounds, school transportation or any school-sponsored activity, the Board of Education has established the following policy regarding detention, in-school suspension, suspension or expulsion.

 

5114

Students - Suspension and Expulsion/Due Process

It is the goal of the Board of Education to ensure the safety and welfare of all students in attendance, and to maintain an atmosphere conducive to learning. In keeping with this goal, students are expected to comply with school rules and regulations, as well as Board policies. Students may be disciplined for conduct on school grounds or at any school-sponsored activity that endangers persons or property, is seriously disruptive of the educational process, or that violates a publicized policy of the Board. Students may be disciplined for conduct off school grounds if such conduct is seriously disruptive of the educational process and violates a publicized policy of the Board.

In working with students, emphasis shall be placed upon developing effective self-discipline as the most effective disciplinary approach.

A. Definitions

  1. "Exclusion" shall be defined as any denial of public school privileges to a student for disciplinary purposes.
  2. "Removal" shall be defined as an exclusion from a classroom for all or a part of single class period, provided such exclusion shall not extend beyond ninety (90) minutes.
  3. "In-School Suspension" shall be defined as an exclusion from regular classroom activity for no more than ten consecutive school days, but not exclusion from school, provided such exclusion shall not extend beyond the end of the school year in which such in-school suspension was imposed. Such suspensions shall be served in the school attended by the student.
  4. "Suspension" shall be defined as an exclusion from school privileges or from transportation services for no more than ten (10) consecutive school days, provided such exclusion shall not extend beyond the end of the school year in which such suspension was imposed. All suspensions shall be in-school suspensions unless the administration determines for any student in grades three through twelve, inclusive, that (1) the student being suspended poses such a danger to persons or property or such a disruption of the educational process that the student (grades three to twelve, inclusive) shall be excluded from school during the period of suspension, or (2) that an out-of-school suspension is appropriate based on evidence of previous disciplinary problems that have led to suspensions or expulsion of the student and efforts by the administration to address such disciplinary problems through means other than out-of-school suspension or expulsion, including positive support strategies.
    A student in grades preschool to two, inclusive, may be given an out-of-school suspension if it is determined by the administration that such suspension is appropriate based on evidence that the student's conduct on school grounds is of a violent or sexual nature that endangers persons.
  5. "Expulsion" shall be defined as an exclusion from school privileges for any student in grades three to twelve, inclusive, for more than ten (10) consecutive school days and shall be deemed to include but not be limited to, exclusion from the school to which such student was assigned at the time such disciplinary action was taken, provided that assignment to a regular classroom program in a different school in the district shall not constitute a suspension or an expulsion. Such period of exclusion may extend to the school year following the school year in which the exclusion was imposed, up to one calendar year.
  6. "Emergency" shall be defined as a situation under which the continued presence of the student in the school imposes such a danger to persons or property or such a disruption of the educational process that a hearing may be delayed until a time as soon after the exclusion of such student as possible.
  7. "Days" is defined as days when school is in session.
  8. "School-sponsored activity" is defined as any activity sponsored, recognized or authorized by the Board of Education and includes activities conducted on or off school property.
  9. "Possess" means to have physical possession or otherwise to exercise dominion or control over tangible property.
  10. "Deadly weapon" means any weapon, whether loaded or unloaded, from which a shot may be discharged, or a switchblade knife, gravity knife, billy, blackjack, bludgeon, or metal knuckles.
  11. "Firearm" means 1) any weapon (including a starter gun) which will or is designed to or readily be converted to expel a projectile by the action of an explosive; 2) the frame or receiver of any such weapon; 3) any firearm muffler or firearm silencer; or 4) any destructive device. Firearm does not include any antique firearm. For purposes of this definition "destructive device" means any explosive, incendiary, or poison gas, bomb, grenade, rocket having a propellant charge of more than 4 ounces, missile having an explosive or incendiary charge of more than ¼ ounce, mine, or device similar to any of the weapons described herein.
  12. "Vehicle" means a "motor vehicle" as defined in Section 14-1 of the Connecticut General Statutes, snow mobile, any aircraft, or any vessel equipped for propulsion by mechanical means or sail.
  13. "Martial arts weapon" means a nunchakum kama, kasari-fundo, octagon sai, tonfa or Chinese star.
  14. "Dangerous Drugs and Narcotics" is defined as any controlled drug in accordance with Connecticut General Statutes §219-240.

B. Removal from Class

  1. All teachers are hereby authorized to remove a student from class when such student causes a serious disruption of the educational process within the classroom.
  2. Such teacher shall send the student to a designated area and shall immediately inform the building Principal or his/her designee as to the name of the student and the reason for removal.
  3. No student shall be removed from class more than six (6) times in any year nor more than twice in one week, unless such student is referred to the Building Principal or his/her designee and granted an informal hearing in accordance with the provisions of this policy, as stated in G(3).

C. Exclusion from Co-Curricular and Extra-Curricular Activities

Participation in co-curricular and extra-curricular activities is a privilege and not an entitlement. Students involved in such programs are expected to follow all school rules and demonstrate good citizenship. Failure to do so may result in partial or complete exclusion from said activities and programs. Activities include, but are not limited to, athletic programs, musical or drama productions, clubs, field trips, and school trips out-of-state and abroad.

D. Suspension and Expulsion

  1. 1. A student may be suspended (in-school) or suspended (out-of-school) or expelled (grade three to twelve, inclusive) for conduct on school property or at a school-sponsored activity that endangers persons or property, is violative of a publicized policy of the Board, or is seriously disruptive of the educational process, including but not limited to one or more of the following reasons:
    • (a) Conduct causing danger to the physical well-being of himself/herself or other people that is not reasonably necessary for self-defense;
    • (b) Intentionally causing or attempting to cause physical injury to another person that is not reasonably necessary for self-defense;
    • (c) Intentionally causing or attempting to cause damage or school property or material belonging to staff (private property);
    • (d) Stealing or attempting to steal private or school property or taking or attempting to take personal property or money from any other person;
    • (e) The use, either spoken or written on clothing, of obscene or profane language or gestures on school property or at a school-sponsored activity;
    • (f) Deliberate refusal to obey the directions or orders of a member of the school staff;
    • (g) Harassment and/or hazing/bullying on the basis of that person's race, religion, ethnic background, gender or sexual orientation;
    • (h) Open defiance of the authority of any teacher or person having authority over the student, including verbal abuse;
    • (i) Threatening in any manner, including orally, in writing, or via electronic communication, a member of the school including any teacher, a member of the school administration or any other employee, or a fellow student;
    • (j) Blackmailing a member of the school community, including any teacher, member of the school administration or any other employee or fellow student;
    • (k) Possession of a firearm, deadly weapon, dangerous instrument, or martial arts weapon, as defined in Section 53a-3, such as a pistol, knife, blackjack, etc.;
    • (l) Possession of any weapon or weapon facsimile, including but not limited to knife, pistol, pellet guns and/or air soft pistols.
    • (m) Possession, transmission, distribution, selling, use or consumption of alcoholic beverages, dangerous drugs or narcotics or intoxicant of any kind or any facsimile of a dangerous drug, narcotic or intoxicant of any kind;
    • (n) Knowingly being in the presence of those who are in possession of using, transmitting, or being under the influence of any dangerous drug, narcotic, hallucinogenic drug, amphetamine, barbiturate, marijuana, alcoholic beverage, or intoxicant of any kind;
    • (o) Participation in any unauthorized occupancy by any group of students or others of any part of any school, school premises or other building owned by any school district after having been ordered to leave said school premises or other facility by the Principal or other person then in charge of said school building or facility;
    • (p) Participation in any walkout from a classroom or school building by any group of students and refusing to immediately return to said classroom or school building after having been directed to do so by the Principal or other person then in charge of said classroom or school building;
    • (q) Intentional incitement which results in an unauthorized occupation of, or walkout from, any school building, school premises, facility or classroom by any group of students or other persons;
    • (r) Repeated unauthorized absence from or tardiness to school;
    • (s) Intentional and successful incitement of truancy by other students;
    • (t) The use or copying of the academic work of another and the presenting of it as one's own without proper attribution;
    • (u) Violation of school rules and practices or Board policy, regulation or agreement, including that dealing with conduct on school buses and the use of school district equipment;
    • (v) Violation of any federal or state law which would indicate that the violator presents a danger to any person in the school community or to school property;
    • (w) Lying, misleading or being deceitful to a school employee or person having authority over the student;
    • (x) Unauthorized leaving of school or school-sponsored activities;
    • (y) Unauthorized smoking.

E. Suspension for Conduct Off School Grounds

  1. Students are subject to suspension for conduct off school property and outside of school-sponsored activities in accordance with law, for conduct that violates a publicized policy of the Board and is seriously disruptive of the educational process, including but not limited to the following:
    • (a) Conduct leading to a violation of any federal or state law if that conduct is determined to pose a danger to the student himself/herself, other students, school employees or school property.
    • (b) Adjudication as a delinquent or a youthful offender as the result of a felony if the conduct leading to the adjudication is determined to pose a danger to the student himself/herself, other students, school employees or school property.
  2. In making a determination as to whether conduct is "seriously disruptive of the educational process," the administration, Board of Education or impartial hearing board may consider, but such consideration shall not be limited to; (1) whether the incident occurred within close proximity of a school; (2) whether other students from the school were involved or whether there was any gang involvement; (3) whether the conduct involved violence, threats of violence or the unlawful use of a weapon as defined in Section 29-38 and whether any injuries occurred, and (4) whether the conduct involved the use of alcohol, narcotic drug, hallucinogenic drug, amphetamine, barbiturate or marijuana.

F. Mandatory Expulsion

It shall be the policy of the Board to expel a student, grades preschool, and Kindergarten to twelve, inclusive, for one full calendar year if:

  1. The student, on grounds or at a school-sponsored activity, was in possession of a firearm, as defined in 18 U.S.C. 921*, as amended from time to time, or deadly weapon, dangerous instrument or martial arts weapon, as defined in C.G.S. 53A-3; or the student, off school grounds, did possess such firearm in violation of C.G.S. 29-35 or did possess and use such a firearm, instrument or weapon in the commission of a crime; or the student, on or off school grounds offered for sale or distribution a controlled substance, as defined in subdivision (9) of C.G.S. 21a-240, whose manufacture, distribution, sale, prescription, dispensing, transporting or possessing with intent to sell or dispense, offering or administering is subject to criminal penalties under C.G.S. 21-277 and 21a-278.
  2. Such a student shall be expelled for one calendar year if the Board of Education or impartial hearing board finds that the student did so possess or so possess and use, as appropriate, such a weapon or firearm, instrument or weapon or did so offer for sale or distribution such a controlled substance.
  3. The Board may modify the period of a mandatory expulsion on a case-by-case basis.
  4. A firearm, as defined by C.G.S. 53a-3 includes any sawed-off shotgun, machine gun, rifle, shotgun, pistol, revolver, or other weapon, whether loaded or unloaded from which a shot may be discharged, or a switchblade knife, a gravity knife, billy, black jack, bludgeon or metal knuckles.
    *A firearm; currently defined by 18 U.S.C. 921, is any weapon that can expel a projectile by an explosive action and includes explosive devices, incendiaries, poison gases, and firearm frames, receivers, mufflers or silencers.
  5. A student enrolled in a preschool program provided by the Board of Education, state or local charter school or interdistrict magnet school shall not be expelled from such school except that a student shall be expelled for one calendar year from such preschool program pursuant to the mandatory expulsion requirement in compliance with the Gun-Free School Act, as described in this section.

G. Suspension Procedure

  1. The administration of each school shall have the authority to invoke suspension for a period of up to ten days or to invoke in-school suspension for a period of up to ten school days of any student for one or more of the reasons stated in paragraph C, above, in accordance with the procedure outlined in this paragraph. Suspensions shall be in-school suspensions unless the administration determines that the student being suspended poses such a danger to persons or property or such a disruption of the educational process that the student shall be excluded from school during the period of suspension. The administration may also consider a student's previous disciplinary problems when deciding whether an out-of-school suspension is warranted, as long as the school previously attempted to address the problems by means other than an out-of-school suspension or an expulsion.
    The administration is expected to use the guidelines developed and promulgated by the Commissioner of Education to help determine whether a student should receive an in-school or out-of-school suspension.
    The administration shall also have the authority to suspend a student from transportation services whose conduct while awaiting or receiving transportation violates the standards set forth in paragraph C, above. The administration shall have the authority to immediately suspend from school any student when an emergency exists as that term is defined in paragraph A, above.
    If an emergency situation exists, the hearing outlined in paragraph G(3) shall be held as soon as possible after the exclusion of the student.
  2. In the case of suspension, the administration shall notify the student's parents and the Superintendent of Schools not later than twenty-four (24) hours of the suspension as to the name of the student who has been suspended and the reason therefore. Any student who is suspended shall be given an opportunity to complete any class work including, but not limited to, examinations which such student missed during the period of his/her suspension.
  3. Except in the case of an emergency, as defined in paragraph A, above, a student shall be afforded the opportunity to meet with the administration and to respond to the stated charges prior to the effectuation of any period of suspension or in-school suspension. If, at such a meeting the student denies the stated charges, he/she may at that time present his/her version of the incident(s) upon which the proposed suspension is based. The administration shall then determine whether or not suspension or in-school suspension is warranted. In determining the length of a suspension period, the administration may receive and consider evidence of past disciplinary problems which have led to removal from a classroom, in-school suspension, or expulsion.
  4. For any student who is suspended for the first time and who has never been expelled, the school administration may shorten the length of or waive the suspension period if the student successfully completes an administration-specified program and meets any other administration-required conditions. Such program shall be at no expense to the student or his/her parents/guardians.
  5. No student shall be suspended more than ten times or a total of fifty (50) days in one school year, whichever results in fewer days of exclusion, unless a hearing as provided in paragraph H(5) is first granted.
  6. No student shall be placed on in-school suspension more than fifteen times or a total of fifty (50) days in one school year, whichever results in fewer days of exclusion, unless a hearing as provided in paragraph H(5) is first granted.

H. Expulsion Procedures

  1. The Board of Education may, upon recommendation of the Superintendent of Schools, expel any student for one or more of the reasons stated in this policy if in the judgment of the Board of Education, such disciplinary action is in the best interest of the school system.
  2. Upon receipt of a recommendation for expulsion from the Superintendent of Schools the Board shall, after giving written notice to the student and his parents or guardian, if said student is less than 18 years of age, conduct a hearing prior to taking any action on the expulsion of said student, provided however, that in the event of an emergency as defined in this policy, the student may be expelled prior to the hearing but in such case even a hearing shall be held as soon after the expulsion as possible. The notice shall include information concerning legal services that are provided free of charge or at a reduced rate that are available locally (CT Legal Service a source of such services) and how to access such services.
  3. Three members of the Board of Education shall constitute a quorum for an expulsion hearing. A student may be expelled if a majority of the Board members sitting in the expulsion hearing vote to expel and provided at least three affirmative votes for expulsion are cast.
  4. A special education student's handicapping conditions shall be considered before making a decision to expel. A Planning and Placement Team (PPT) meeting must be held to determine whether the behavior or student actions violative of Board of Education standards set forth in policy governing suspension and expulsion are the result of the student's handicapping condition.
  5. The procedure for any hearing conducted under this paragraph shall at least include the right to:
    • (a) Notice prior to the date of the proposed hearing which shall include a statement of the time, place and nature of the hearing; a statement of the legal jurisdiction under which the hearing is to be held; and a statement that the board is not required to offer an alternative educational opportunity to any student between 16 and 18 who was previously expelled or who is found to have engaged in conduct endangering persons which involved (1) possession of a firearm, deadly weapon, dangerous instrument or martial arts weapon on school property or school transportation or at a school sponsored activity or (2) offering for sale or distribution on school property or at a school sponsored activity a controlled substance, as defined in Section 21a-240(a) of the Connecticut General Statutes.
    • (b) A short and plain statement of the matters asserted, if such matters have not already been provided in a statement of reasons requested by the student;
    • (c) The opportunity to be heard in the student's own defense;
    • (d) The opportunity to present witnesses and evidence in the student's defense;
    • (e) The opportunity to cross-examine adverse witnesses;
    • (f) The opportunity to be represented by counsel at the parents'/student's own expense; and
    • (g) Information concerning legal services provided free of charge or at a reduced rate that are available locally and how to access such services;
    • (h) The opportunity to have the services of a translator, to be provided by the Board of Education whenever the student or his/her parent or legal guardian do not speak the English language;
    • (i) The prompt notification of the decision of the Board of Education, which decision shall be in writing if adverse to the student concerned.
  6. The record of the hearing held in any expulsion case shall include the following:
    • (a) All evidence received and considered by the Board of Education;
    • (b) Questions and offers of proof, objections and ruling on such objections;
    • (c) The decision of the Board of Education rendered after such hearing; and
    • (d) A copy of the initial letter of notice of proposed expulsion, a copy of any statement of reasons provided upon request, a statement of the notice of hearing and the official transcript, if any or if not transcribed, any recording or stenographic record of the hearing.
  7. Rules of evidence at expulsion hearings shall assure fairness, but shall not be controlled by the formal rules of evidence, and shall include the following:
    • (a) Any oral or documentary evidence may be received by the Board of Education but, as a matter of policy, irrelevant, immaterial or unduly repetitious evidence may be excluded. In addition, other evidence of past disciplinary problems which have led to removal from a classroom, in-school suspension, suspension, or expulsion may be received for considering the length of an expulsion and the nature of the alternative educational opportunity, if any, to be offered;
    • (b) The Board of Education shall give effect to the rules of privilege by law;
    • (c) In order to expedite a hearing, evidence may be received in written form, provided the interest of any party is not substantially prejudiced thereby;
    • (d) Documentary evidence may be received in the form of copies or excerpts;
    • (e) A party to an expulsion hearing may conduct cross-examination of witnesses where examination is required for a full and accurate disclosure of the facts;
    • f. The Board of Education may take notice of judicially cognizable facts in addition to facts within the Board's specialized knowledge provided, however, the parties shall be notified either before or during the hearing of the material noticed, including any staff memoranda or data, and an opportunity shall be afford to any party to contest the material so noticed;
    • (g) A stenographic record or tape-recording of any oral proceedings before the Board of Education at an expulsion hearing shall be made provided, however, that a transcript of such proceedings shall be furnished upon request of a party with the cost of such transcript to be paid by the requesting party. Findings of fact made by the Board after an expulsion hearing shall be based exclusively upon the evidence adduced at the hearing.
    • (h) Decisions shall be in writing if adverse to the student and shall include findings of fact and conclusions necessary for the decision. Findings of fact made by the Board after an expulsion hearing shall be based exclusively upon the evidence adduced at the hearing.
  8. For any student expelled for the first time and who has never been suspended, the Board of Education may shorten the length of or waive the expulsion period if the student successfully completes a Board specified program and meets any other conditions required by the Board. Such a Board specified program shall not require the student or the parent/guardian of such student to pay for participation in the program.

I. Notification

  1. All students and parents within the jurisdiction of the Board of Education shall be informed, annually, of Board Policy governing student conduct by the delivery to each said student of a written copy of said Board Policy.
  2. The parents or guardian of any minor student either expelled or suspended shall be given notice of such disciplinary action no later than 24 hours of the time of the institution of the period of expulsion or suspension.
  3. The notice of an expulsion hearing to the student and his/her parents or guardians, if said student is less than 18 years of age shall include information concerning legal services that are provided free of charge or at a reduced rate that are available and how to access such services.

J. Students with Disabilities

A special education student and/or 504 disability shall be considered before making a decision to suspend. A student with disabilities may be suspended for up to ten school days in a school year without the need for the district to provide any educational services. A disabled student may be additionally removed (suspended) for up to ten school days at a time for separate acts of misconduct as long as the removals do not constitute a pattern. During any subsequent suspension of ten days or less of a student with disabilities, the district shall provide services to the disabled student to the extent determined necessary to enable the student to appropriately advance in the general education curriculum and toward achieving his/her IEP goals. In cases involving removals for ten days or less, school personnel (school administration) in consultation with the child's special education teacher, shall make the service determination.

If the disabled student's suspensions beyond ten school days in a school year constitute a pattern because of factors such as the length of each removal, the total amount of time the child is removed and the proximity of the removals to one another, the IEP team (PPT) shall conduct a manifestation determination. Meetings of a student's IEP team (PPT) are required to develop a behavioral assessment plan or to review and modify as necessary one previously developed when the disabled student has been removed (suspended) from his/her current placement for more than ten school days in a school year and when commencing a removal (suspension) that constitutes a change in placement.

Whenever a student is suspended, notice of the suspension and the conduct for which the student was suspended shall be included on the student's cumulative educational record. Such notice shall be expunged from the record by the Board if the student graduates from high school.

Notwithstanding the foregoing, the following procedures shall apply to students who have been identified as having one or more disabilities under the IDEA and/or Section 504 of the Rehabilitation Act (a "student with disabilities"):

  1. If a student with disabilities engages in conduct that would lead to a recommendation for expulsion, the district shall promptly convene an IEP team (PPT) meeting to determine whether the misconduct was caused by or had a direct and substantial relationship to the student's disability or if the conduct in question was the direct result of the District's failure to implement the IEP. A student may be suspended for up to ten days pending the IEP team (PPT) determination.
  2. If the District, parent and relevant members of the IEP team (PPT) determine that the misconduct was not caused by the disability, the Superintendent may proceed with a recommendation for expulsion. During any period of expulsion, a student with disabilities under the IDEA shall receive an alternative educational plan consistent with the student's educational needs as determined by the IEP team (PPT) in light of such expulsion and the student's IEP. The services must continue to the extent determined necessary to enable the disabled student to appropriately advance in the general education curriculum and to advance toward achieving the goals of his/her IEP, and be provided a free appropriate public education.
  3. If the District, parent and relevant members of the IEP team (PPT) determine that the misconduct was caused by or had a direct and substantial relationship to the disability, or the conduct in question was the direct result of the District's failure to implement the student's IEP, the Superintendent shall not proceed with the recommendation for expulsion. The IEP team (PPT) shall consider the student's misconduct and revise the IEP to prevent a recurrence of such misconduct and to provide for the safety of the other students and staff. A functional behavioral assessment shall be conducted, if not previously done, and a behavioral intervention plan implemented or revised, if in existence. The student shall be returned to the placement from which he/she was removed unless agreed otherwise by the District and parent.
  4. Should a parent of a student with disabilities who is eligible for services under the IDEA (or the student himself/herself if eighteen years of age or older) file a request for a due process hearing to contest an expulsion under subparagraph (2) above or a proposed change in placement under subparagraph (3), unless the parents (or student if eighteen years of age or older) and the Board otherwise agree, the child shall stay in the interim alternate educational setting, if so placed by student authorities, pending decision in said due process hearing and any subsequent judicial review proceedings.
  5. Notwithstanding the provisions of the preceding subparagraph (4), a student with disabilities may be assigned to an interim alternative educational setting for not more than forty-five (45) school days if the student brings a weapon to school or to a school function or knowingly possesses or uses illegal drugs or sells or solicits the sale of a controlled substance while at school or a school function, or has inflicted serious bodily injury upon another person while at school, on school premises, or at a school function. For purposes of this paragraph, "weapon" means a device instrument, material, or substance, animate or inanimate, that is used for, or is readily capable of, causing death or serious bodily injury, but excludes a pocket knife with a blade of less than 2 ½ inches in length. "Serious bodily injury" is defined as bodily injury which involves a substantial risk of death, extreme physical pain, protracted and obvious disfigurement or protracted loss or impairment of the function of a bodily member, organ or mental faculty. The interim alternative placement shall be determined by the IEP team (PPT). If a due process hearing is requested, the student shall remain in said interim alternative placement pending a decision in the due process hearing, unless the Board and the parents otherwise agree, or the Board obtains a court order.
  6. In order for the district to unilaterally obtain a 45 day change in placement from a federal judge of Connecticut hearing officer, it must prove by substantial evidence that maintaining the current placement of the student is substantially likely to result in injury to the child or others. The school must also prove that it has made reasonable efforts to minimize the risk of harm the student presents in the current placement.

K. Alternative Educational Opportunity

The Board of Education recognizes its obligation to offer any student under the age of sixteen (16) who is expelled an alternative educational opportunity during the period of expulsion. Any parent or guardian of such student who does not choose to have his or her child enrolled in an alternative educational program shall not be subject to the provision of Section 10-184 of the Connecticut General Statutes. Any expelled student who is between the ages of sixteen (16) and eighteen (18) not previously expelled and who wishes to continue his or her education shall be offered an alternative educational opportunity if he or she complies with conditions established by the Board of Education. Such alternative educational opportunity may include, but shall not be limited to, the assignment of a student (who is sixteen years of age or older) to an adult education program or placement of such student in a regular classroom program of a school other than the one from which the student has been excluded. Any student participating in an adult education program during a period of expulsion shall not be required to withdraw from school under C.G.S. 10-184. In determining the nature of the alternative education opportunity to be offered under this Section, the Board of Education may receive and consider evidence of past disciplinary problems which have led to removal from a classroom, suspension, or expulsion.

The Board of Education is not obligated to provide such alternative educational opportunity to any student eighteen years of age or older. The Board of Education is not required to offer such alternative educational opportunity to any student between the ages of sixteen and eighteen who is expelled because of conduct which endangers person, if it was determined at the expulsion hearing that the conduct for which the student was expelled involved (a) carrying on or introducing onto school property a firearm, deadly weapon or dangerous instrument as defined in C.G.S. 53a-3 or (b) offering for sale or distribution on school property or at a school sponsored activity a controlled substance, as defined in subdivision (8) of C.G.S. 21a-240, whose manufacture, distribution, sale, prescription, dispensing, transporting, or possessing with the intent to sell or dispense, offering, or administration is subject to criminal penalties under C.G.S. 21a-277 and 21a-278. If the Board expels a student for the sale or distribution of such a controlled substance, the Board shall refer the student to an appropriate state or local agency for rehabilitation, intervention or job training, or any combination thereof, and inform the agency of its action. If a student is expelled for possession of a firearm or deadly weapon, the Board shall report the violation to the local police department.

This provision shall not apply to students requiring special education who are described in subdivision (1) of sub-section (e) of C.G.S. 10-76a. The alternative educational opportunity for any such student shall be established by the IEP team (PPT) in accordance with the procedures described above.

Whenever the Board notifies a student between the ages of sixteen and eighteen or the parents/guardians of such student, that an expulsion hearing will be held, the notification shall include a statement that the Board is not required to offer an alternative educational opportunity to any student who is found to have engaged in conduct including possession of a martial arts weapon, firearms, deadly weapons or dangerous instruments on school property or at a school function.

L. Other Considerations

  1. If a student is expelled, notice of the expulsion and the conduct for which the student was expelled shall be included on the student's cumulative educational record. Such notice except for the notice of an expulsion of a student in grades nine through twelve, inclusive, based on possession of a firearm or deadly weapon, shall be expunged from the cumulative educational record by the Board if the Board determines that the student's conduct and behavior in the years following such expulsion warrants an expungement or if the student graduates from high school.
  2. If a student's expulsion is shortened or the expulsion period waived based upon the fact that the student was expelled for the first time, had never been suspended, and successfully completed a Board specified program and/or met other conditions required by the Board, the notice of expulsion shall be expunged from the cumulative educational record if the student graduates from high school or, if the Board so chooses, at the time the student completes the Board specified program and meets any other conditions required by the Board.
  3. If a student in grades kindergarten to eight, is expelled based on possession of a firearm or deadly weapon, the Board may expunge from the students' cumulative education record the notice of the expulsion and the conduct for which the student was expelled if the Board determines that the conduct and behavior of the student in the years following such expulsion warrants an expungement.
  4. The Board may adopt the decision of a student expulsion hearing conducted by another school district provided such Board of Education held a hearing pursuant to C.G.S.10-233d(a). Adoption of such a decision shall be limited to a determination of whether the conduct which was the basis for the expulsion would also warrant expulsion under the policies of this Board. The student shall be excluded from school pending such hearing. The excluded student shall be offered an alternative education opportunity in accordance with item K above.
  5. Whenever a student against whom an expulsion hearing is pending withdraws from school and after notification of such hearing but before the hearing is completed and a decision rendered, (1) notice of the pending expulsion hearing shall be included on the student's cumulative educational record and (2) the Board shall completed the expulsion hearing and render a decision.
  6. A student expelled for possession of a firearm or deadly weapon shall have the violation reported to the local police department.
  7. The period of expulsion shall not extend beyond a period of one calendar year. A period of exclusion may extend into the next school year.
  8. An expelled student may apply for early readmission to school. Such readmission shall be at the discretion of the Board of Education/Superintendent of Schools (choose which). Readmission decisions shall not be subject to appeal to Superior Court. The Board or Superintendent, as appropriate, may condition such readmission on specified criteria.
  9. Any student who commits an expellable offense and is subsequently committed to a juvenile detention center, The Connecticut Juvenile Training School or any other residential placement for such offense may be expelled by the local board of education. The period of expulsion shall run concurrently with the period of commitment to a juvenile detention center, the Connecticut Juvenile Training School or any other residential placement.

Readmission of Student from a Residential Placement

A District student who has committed an expellable offense who seeks to return to a District school, after having been in a juvenile detention center, the Connecticut Juvenile Training School or any other residential placement, for one year or more, in lieu of expulsion from the District, shall be permitted to return to the appropriate school setting within the District. Further, the District shall not expel the student for any additional time for the offense(s).

 

Students and parents shall be notified of this policy annually.

Legal Reference: Connecticut General Statutes

4-176e through 4-180a. Contested Cases. Notice. Record, as amended

10-233a through 10-233f Suspension, removal and expulsion of students, as amended by PA 95-304, PA 96-244, PA 98-139, PA 07-66, PA 07-122, PA 08-160, PA 09-82, PA 09-6 (September Special Session), PA 10-111, PA 11-126, PA 14-229 and PA 15-96.

53a-3 Definitions.

53a-217b Possession of Firearms and Deadly Weapons on School Grounds.

PA 94-221 An Act Concerning School Discipline and Safety.

PA 15-96 An Act Prohibiting Out-of-School Suspensions and Expulsions for Students in Preschool and Grades Kindergarten to Two

GOALS 2000: Educate America Act, Pub. L. 103-227.

18 U.S.C. 921 Definitions.

Title III - Amendments to the Individuals with Disabilities Education Act. Sec. 314 (Local Control Over Violence)

Elementary and Secondary Act of 1965 as amended by the Gun Free Schools Act of 1994

P.L. 105-17 The Individuals with Disabilities Act, Amendments of 1997.

Kyle P. Packer PPA Jane Packer v. Thomaston Board of Education.

20 U.S.C. Section 7114, No Child Left Behind Act

P.L. 108-446 The Individuals with Disabilities Education Improvement Act of 2004

Policy adopted: 1/11/16

STUDENT RECORDS: 5125.1

CONFIDENTIALITY

Educational records will be kept for each student and will reflect the physical, emotional, social and academic aspects of a student’s development in the educational process.

The Board of Education recognizes the legal requirements to maintain the confidentiality of student records. The procedures for the confidentiality of student records shall be consistent with federal statutes, including the Family Educational Rights and Privacy Act of 1974 (FERPA) and its implementing regulations and the Connecticut General Statutes.

Safeguards shall be established by the school administration to protect the student and the student’s family from invasion of privacy in the collection, maintenance and dissemination of information, and to provide accessibility to recorded information by those legally entitled thereto.

For the purposes of this policy:

Parent” means a natural parent, and adopted, or a legal guardian or an individual acting as a parent in the absence of a parent or guardian. If parents are divorced or legally separated the parent granted custody and the parent not granted custody of a minor child both have the right of access to the academic, medical, hospital, or other health records of the child, unless a court order prohibits access. Whenever a student has attained the age of 18 years or is attending an institution of post-secondary education, the permission or consent required of, and the rights accorded to, the parents or guardians of the student shall thereafter only be required of, and accorded to, the student.

Student record” means any item of information directly related to an identifiable student, other than directory information, which is maintained by a school district or required to be maintained by an employee in the performance of his/her duties. “Student record” shall not include informal notes related to a student compiled by a school officer or employee.

School Official” means a person employed by the District as an administrator, supervisor, instructor, or support staff member, including health or medical staff and law enforcement unit personnel.

The Superintendent shall be responsible for ensuring that all requirements under federal and state statutes shall be carried out by the district. He/she will develop procedures providing for the following:

  1. Annually informing parents of their rights.
  2. Permitting parents to inspect and review educational records including:
    • A statement of the procedure to be followed by a parent or eligible student who requests to inspect and review the educational records, with an understanding that the procedure may not deny access to educational records.
    • A description of the circumstances in which the district feels it has a legitimate cause to deny a request for a copy of such record.
    • A schedule of fees for copies
    • A listing of the types and locations of education records maintained by the school and the titles and addresses of school officials responsible for those records.
  3. Not disclosing personally identifiable information from a student’s education records without the prior written consent of the student’s parent, except as otherwise permitted by administrative regulations;
    • including at least a statement of whether the school will disclose school who have been determined by the school to have legitimate educational interests,
    • specification of the criteria for determining which parties are “school officials” and what the school considers to a “legitimate educational interest”; and a specification of the personally identifiable information to be designated as directory information.
  4. Maintaining the record of disclosures of personally identifiable information from a student’s education records and permitting a parent to inspect that record.
  5. Providing a parent with an opportunity to seek the correction of the student’s education records through a request to amend the records or a hearing, and permitting the parent or an eligible student to place a statement in the education records of the student.
  6. Guaranteeing access to student records to authorized persons within five days following the date of request.
  7. Assuring security of student records.
  8. Enumerating and describing the student records maintained by the school system.
  9. Annually informing parents under what conditions that their prior consent is not required to disclose information.
  10. Ensuring the orderly retention and disposition, per applicable state statutes, of the districts student records.

 

Legal Reference: Connecticut General Statutes

1-19(b) (11) Access to public records. Exempt records.

7-109 Destruction of documents.

10-15b Access of parent or guardians to student’s records.

10154a Professional communications between teacher or nurse & student.

10-209 Records not to be public.

10-221b Board of education to established written uniform policy re: treatment of recruiters.

11-8a Retention, destruction and transfer of documents.

11-8b Transfer or disposal of public records. State Library Board to adopt regulations.

46b – 56(e) Access to Records of Minors.

Connecticut Public Records Administration Schedule V – Disposition of Education Records (Revised 1983)

Federal Family Educational Rights and Privacy Act of 1974 (section 438 of the General Education Provisions Act, as amended, added by section 5134 of P.L. 93-568, codified at 20 U.S.C. 1232g).

Dept. of Education 34 C.F.R. Part 99 (May 9 1980 45 FR 30802) regs. Implementing FERPA enacted as part of 438 of General Education provisions act (20 U>S>C> 1232g) – parent and student privacy and other rights with respect to educational records, as amended 11/21/96.

Adopted: 9/13/99

Revised: 2/22/16

SUICIDE POLICY 5141.5

STUDENT SUICIDE PREVENTION DRAFT OF REVISION

The Hartland Board of Education recognizes that suicide is a complex issue and that, while the school may recognize potentially suicidal youth, it cannot make clinical assessment of risk and provide in-depth counseling but must inform parents of the situation and suggest appropriate agencies for such assessment and counseling.

The Board of Education recognizes the need for youth suicide prevention procedures and will establish program(s) to identify risk factors for youth suicide, procedures to intervene with such youth, referral services and training for teachers, and other school professionals.

Any school employee who may have knowledge of a suicide threat must follow the steps outlined in the Hartland Elementary School Emergency Operation Plan, which includes reporting this information to the Principal who will, in turn, notify the student's family and suggest appropriate resource services.

 

Legal Reference: Connecticut General Statutes

10-221 Boards of education to prescribe rules, policies, and procedures. (e) Re "policy and procedures for dealing with youth suicide prevention and youth suicide attempts.

Policy Adopted: 10/15/02

Policy Revised: 4/16/16

NEW TEXTBOOK ACQUISITION 6161

The Hartland Board of Education, with a recommendation from the superintendent or his designee, shall select and adopt new textbook series.

The responsibility for reviewing and selecting instructional materials is delegated to professionally trained personnel, the administration and teachers employed by the school system.

The principal and professional staff are responsible for recommending instructional materials to the Superintendent and the Board of Education.

A vote of the Board of Education shall select and adopt new textbook series to be used in the Hartland School. Notice of such intended selection or adoption is to be given at a meeting of the Board at least one meeting previous to the vote upon such change.

 

Policy Adopted: 5/13/02

Policy Revised: 10/19/2015

TRANSFER OF FUNDS BETWEEN CATEGORIES; 3160

AMENDMENTS POLICY

The Board of Education may transfer any unexpended or uncontracted for portion of any appropriation for school purposes to any other item of such itemized estimate, but expenditures shall not exceed the appropriation made by the fiscal authority combined with such money as may be received from other sources for school purposes.

The Superintendent or his/her designee is authorized to transfer funds from any line item in an amount less than $5,000, under emergency conditions if the urgent need for the transfer prevents the Board from meeting in a timely fashion to consider such transfer. All transfers made in such instances shall be announced at the next regularly scheduled meeting of the Board.

 

Legal Reference: Connecticut General Statutes

10-222 Appropriations and budget. Financial information

system. (as amended by PA 98-141)

Policy adopted: 6/12/00

 

ADMINISTRATIVE REGULATIONS CONCERNING 3160

TRANSFER OF FUNDS

The Superintendent will present monthly expenditures to the Board of Education at all regular monthly meetings

The Superintendent will present quarterly budget reviews to the Board of Education

At the end of the third quarter, the Superintendent will present to the Board of Education recommendations for the use of any anticipated budget under expenditures

In the event of anticipated budget over expenditure the Superintendent shall report at the next regular scheduled Board of Education meeting, a recommended course of action

TRANSPORTATION POLICY 3541.43

Transportation Equipment

All motor vehicles used in transporting school children shall comply with all current statutes and regulations of the Commissioner of Motor Vehicles.

 

Legal Reference: Connecticut General Statutes

14-257 Crowded seats; riders on outside of vehicle. Aisle seats 14-262 Width and length of vehicles.

14-273 Operation of public service motor vehicles.

14-274 Hours of operation of public service and commercial motor vehicle.

14-275 Equipment and color of school buses.

14-275a Use of standard school bus, required when.

Approved: 08/31/09

 

TRANSPORTATION POLICY 3541.35

Safety Complaints/Records and Reports

The superintendent of schools shall:

  1. develop procedures for reporting all complaints relative to school transportation safety, including complaints about bus drivers;
  2. shall maintain a written record of all such complaints;
  3. within thirty days of the close of school each year, submit a report containing all complaints received within the previous twelve month period to the Commissioner of Motor Vehicles;
  4. within ten days of its occurrence, make a written report to the Commissioner of Motor Vehicles, on the form prescribed by the Commissioner, of the circumstances involving a motor vehicle and any student pedestrian at, or in the immediate vicinity of, a school bus stop.
  5. on a regular basis, and upon occurrence as appropriate, review with the board of education any complaints received and any accidents reported between motor vehicles and district students.

 

Legal Reference: Connecticut General Statutes

10-221c Development of policy for reporting complaints re school transportation safety. Reporting of accidents at school bus stops.

 

TRANSPORTATION POLICY3541.22

Bus Drivers

The superintendent of schools, or designee, shall approve all bus drivers annually and/or upon initial employment following certification by the bus contractor that each driver is in all respects qualified to drive a school bus.

If necessary, the superintendent or designee may remove a driver from his/her assignment through either notification of the bus contractor that a particular driver or particular drivers may no longer drive in the district and shall report the action to the board of education.

 

Legal Reference: Connecticut General Statute

10-220 Duties of boards of education.

14-276 Licensing of school bus operators. Names of suspended or revoked licenses furnished upon request.

14-276a Regulations re school bus operators and operators of student transportation vehicles; qualifications; training.

14-277 Operator's duties on stopping bus.

14-279 Vehicles to stop for school bus. Penalties. Written warning or summons.

Approved: 08/31/09

 

TRANSPORTATON REGULATION 3541.22

COMPLAINT AGAINST BUS DRIVER

Date of incident: _____________________________________ A.M. ______ P .M. _____ Bus Number: ______________

Please provide details of incident:

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

Signature: _____________________________________

Date: _______________________

I) Submit Original to Principal of School; 2) Principal Forward Copy to Superintendent School' s Office.

 

Approved: 08/31/09

 

TRANSPORTATION POLICY3541.3

Routes and Services

1. Definitions:

  • (a) "School transportation" means the procedure, program, or fully effective and implemented plan by which a student is conveyed, at public expense, whether by use of publicly owned equipment or by contract to or from his/her residence to or from the school in which he/she is enrolled by the board.
  • (b) "Walking distance" means the linear measure of a prescribed or authorized pedestrian route between the student's residence and his/her school from a point at the curb or edge of a public road or highway nearest the student's residence to the nearest allowable access of the school, or the bus pickup area; or the route from the point
  • (c) "One mile walking distance" means a reasonable measurement of a route to be traversed extending from the point of measurement at least 5,280 feet.
  • (d) "Grades Pre-K and K" mean respectively kindergarten, or a school program appropriate to a beginning student under age six, and pre-kindergarten, or a school program for a preschool student under age five.
  • (e) "Walking route" means the most direct route which the child would normally be expected to travel between his/her residence and the school to which he/she is assigned by the board.
  • (f) "Hazard" means (1) inappropriate exposure to molestation which would be considered morally degrading or physically harmful, or (2) an unsafe thing or condition or a possible source of peril, danger, duress, or difficulty presenting a problem, the solution of which is beyond the ordinary capability of a child of a given age or attainment-including specifically the following:
    • (1) A walking route along a street or road having an adjacent or paralleled raised walk area is a hazard where any of the following conditions exist along said walking route:
      • (a) Speed limits for motor vehicles are in excess of forty miles per hour and there are no pedestrian crossing lights or crossing guards or other safety provisions at points where students must cross said street or road in going to and from school;
      • (b ) The usual or frequent presence of any nuisance, such as open manholes or construction; snow plowed or piled on the raised walk area making such areas unusable; loading zones where delivery trucks are permitted to park in alleys; commercial entrances and exits where cars are crossing raised walk areas at speeds in excess of five (5) miles per hour, and the like, including such nuisance which is dangerous or attractive to normal children;
      • (c) For students over age ten, or enrolled in grades 4 through 12, absence of a traffic light, or stop sign, or crossing guard at street crossings where three or more streets intersect, and have an average traffic count which exceeds 120 vehicles per hour during the that children are walking to and from school.
    • (2) Any street, road, or highway which has no sidewalks or raised walk areas shall be deemed unduly hazardous for students enrolled in grades K through 8, unless all of the following conditions are met:
      • (a) There exists no line-of-site obstruction caused by a hill, curve, structure, out- cropping, land form, planting, snow bank, or other obscuring object or structure which may be safely negotiated by vehicles only at speeds under fifteen miles per hour.
      • (b) The line-or-sight visibility together with posted speed limits permit vehicular braking/stopping distances in accordance with the Connecticut Drivers Manual.
      • (c) Man-made hazards including attractive nuisances are absent.
      • (d) The roadway available to vehicles, when plowed free of snow accumulation, has a minimum width of twenty (20) feet.
      • (e) A crossing guard is present; or,
      • (f) An automatic control bar is present at crossings used by children under age ten, or a bar, or red flashing signal light is operational when the crossing is used for students over ten years of age.
    • (3) A lake, stream, culvert or waterway will be deemed a hazard in the absence of a fence or other suitable barrier fixed between the walking route and the water.
    • (4) Any street, road, walkway or path designed as a walking route for school students which passes through an area which has a history of aggressive acts or molestation resulting in actual or threatened physical harm, or moral degradation, during the hours when students ordinarily walk to and from school.
    • (5) A situation shall be considered hazardous wherein students under the age of twelve, or enrolled in a grade kindergarten through grade six, are required to walk to or from school or to or from a bus stop at any time prior to one-half hour before sunrise or after one-half hour after sunset.

2. Eligibility for School Transportation

Students will be eligible for school transportation if one or more of the following criteria is present:

  • A. The walking distance for the student, either to school or to the nearest bus stop, is in excess of the guidelines established by the board which shall not exceed the following maximum distances:
    • (1) For students enrolled in grades K through 8, at middle schools or junior high school, up to one (1) mile;
    • (2) For students enrolled in the equivalent of grades 4 through 8, at middle schools or junior high school, up to one (1) mile; and,
    • (3) For students enrolled in grades 9 through 12, up to two (2) miles.
  • B. The walking route does not exceed the limits set forth in subparagraph 2A.
    • (1) above, but presents a hazard which the board cannot reasonably eliminate or adequately abate.
  • C. The student is physically handicapped, or mentally retarded, or a preschool student.

3. Eligibility for Out-of-Town Transportation

A. Any resident of the school district under twenty-one years of age who is not a high school or vocational school graduate and who is attending a state vocational school shall be eligible for transportation.

B. A student who is placed by a Planning and Placement Team for special education reasons in either a public or private educational institution out-of-town shall be provided the necessary transportation.

4. Appeals

Any parent, guardian, student at majority, or any agent or officer whose duty it is to compel the observance of the laws concerning attendance at school may appeal any administrative decision concerning school transportation in the following manner:

  • A. Discuss the matter with the principal of the school to which the student is assigned.
  • B. If no resolution is reached under (A) above, discuss the matter with the superintendent of schools.

Any parent, guardian, student at majority, or officer whose duty it is to compel the observance of attendance laws who believes that the superintendent, or his/her designee, is not furnishing school accommodations, by transportation or otherwise, to himself or herself or to his/her child in a manner consistent with the laws of the State of Connecticut or board of education policy or regulations may, in writing, request a hearing before the board to show the board the manner in which the superintendent has allegedly failed to furnish such required accommodations.

The board shall hold a hearing within ten (10) days following receipt of such request. The hearing before the board will be in compliance with the provisions of Section 4-177 to 4-180 inclusive of the Connecticut General Statutes.

A stenographic record or tape recording shall be made of such hearing.

 

Legal Reference: Connecticut General Statutes

10- 76d re transportation for special education program services. 10-97 Transportation to vocational schools.

10-186 Duties of local and regional boards of education re school attendance. Hearings. Appeals to state board. Establishment of hearing board.

10-220 Duties of boards of education.

10- 220c Transportation of children over private roads. Immunity from liability.

10-273a Reimbursement for transportation to and from elementary and secondary schools.

10-280a Transportation for pupils in non-profit private schools outside school district.

10-281 Transportation for pupils in non-profit private schools within school district.

14-275a Use of standard school bus required, when. 14-275b Transportation of handicapped students.

14-275c Regulations re school buses and motor vehicles used to transport special education students.

14-280 Letters and signals to be concealed when not used in transporting children. Signs on other vehicles.

Policy Approved: 08/31/09

 

TRANSPORTATION REGULATIONS 3541.3

Routes and Services

By August 15th each year following consultation with bus contractor, student school bus schedules and stops will be developed by the superintendent of schools. These schedules and stops will be in writing, as will any adjustments made during the year, and shall be published in local area newspapers prior to the opening of schools and posted at appropriate locations throughout the town.

All school buses have a definite approved seating capacity which cannot be exceeded. Because school buses are scheduled for maximum use of stated capacity, students must ride to and from school on buses to which they are assigned. For special circumstances and events, exceptions permitting students to ride different buses to different locations, or the same buses to different locations, from their residences will be made only upon parental request and approval of the school principal or his/her designee providing:

  1. space is available on the route;
  2. different student destinations do not alter an existing route.

Special events include, but are not limited to: scouts; church functions; within district music and athletic events; home care/child care arrangements, including occasional social visits to homes of other children; and others as approved by principals.

Parental requests for temporary changes in bus assignments should be in writing, but, although not encouraged, in emergency situations principals may approve telephone requests from parents or guardians. Schools will maintain daily logs, with appropriate detail, of requested and approved changes to pupil bus assignments and school bus drivers will be notified in writing by the pupil's teacher or by the principal's office staff of any changes in a student's normal bus schedule.

Within budgetary constraints, late buses shall be provided for secondary school students remaining after school hours for such occasions as extracurricular activities, extra-help sessions, or athletics.

It shall be the responsibility of the individual school principal to ensure that buses are not overloaded as a result of special event approvals.

 

TRANSPORTATION POLICY 3541

General

The board of education shall provide for the designated public schools (Gilbert, Granby, Northwestern Region #7 VOAG, Oliver Wolcott Technical and Hartland) an appropriate transportation system, within guidelines set forth in this policy, which will enable all qualified children of school age to be transported to schools as required. School bus transportation is for pupils only. The superintendent of schools shall be responsible for the school transportation system and shall develop and administer it to:

  • (a) Provide maximum safety of students.
  • (b) Supplement and reinforce desirable student behavior patterns.
  • (c) Assist handicapped students appropriately.
  • (d) Enrich the instructional program through carefully planned field trips recommended by the staff.

The transportation system shall be planned and operated in compliance with the General Statutes of the State of Connecticut and all regulations of the State Department of Education and the State Department of Motor Vehicles regarding the operation of school buses and motor vehicles.

Transportation by private carrier or through district owned buses shall be provided at the discretion of the board of education. Parents may be reimbursed for transportation of eligible students whenever such practice is more economical or convenient.

Duties of the Superintendent

It shall be the responsibility of the superintendent of schools or designee to manage and supervise the school transportation service and, in connection therewith, to do the following:

  • (a) Determine eligibility for school transportation in accordance with these guidelines and Section 10-186 of the General Statutes.
  • (b) Establish school transportation routes and designate locations for pick-up points (bus stops). The superintendent shall direct the establishment of bus routes to provide the safest, shortest routes as economically as possible. Routes shall equalize, as nearly as possible, the length of routes and busloads as close to bus capacity as possible and shall provide student transportation to and from schools within prescribed time limits. Generally, bus routes shall begin no earlier than 45 minutes before school opens and students shall not be in transit from school more than 45 minutes.
  • (c) Develop, circulate and enforce codes of behavior for those children who are transported to and from school via school bus.
  • (d) Develop procedures for responding to requests pertaining to matters of school transportation or other school accommodations.
  • (e) Give due consideration to requests for extension of school transportation service.
  • (f) Perform all other duties and responsibilities related to the furnishing of school accommodations by school transportation or otherwise in a manner consistent with Section 10-186 of the Connecticut General Statutes or these guidelines.

(cf. 3610 Routes and Services)

(cf. 3626 Reporting Complaints on Transportation Safety & Reporting accident bus stops)

 

Legal Reference: Connecticut General Statutes

10-76d Duties and powers of boards of education to provide special education programs and services. State agency placements; apportionment of costs. Relationship of insurance to special education costs.

10-97 Transportation to vocational schools.

10-186 Duties of local and regional boards of education re school attendance. Hearings. Appeals to state board. Establishment of hearing board.

10-187 Appeal from finding of hearing board.

10-220 Duties of boards of education.

10-221 Development of policy for reporting complaints re school transportation safety. Reporting of accidents at school bus stops.

10-280a Transportation for pupils in non-profit private schools outside school district.

10-281 Transportation for pupils in non-profit private schools within school district.

Chapter 248 Vehicle Highway Use

Policy Approved: 08/31/09

 

TRANSPORTATION REGULATIONS 3541

Transportation

Bus Routes

Bus routes shall not overlap unless absolutely necessary. When more than one bus travels on an arterial highway, each bus shall be assigned a certain portion of the route and all children within this section shall ride the bus to which they are assigned. Only one bus shall cover one particular road unless overloading occurs.

Three copies of each official route shall be made prior to the opening of school. One copy shall be sent to the bus company and one to the building administrator of the school. The third copy shall be kept on file in the superintendent’s office. The official bus route shall not be extended or changed until such proposed change has been checked to determine whether it meets all rules and regulations pertaining to safety, efficiency and economy.

Bus Stops

Bus stops may be changed or increased to reduce student congestion at the stops, or for other reasons of safety as determined by the superintendent of schools or the board of education.

Use of School Transportation Services

School transportation services are provided exclusively for the benefit and safety of the student population, and are to be used only in support of programs authorized by and under the auspices of the school board.

Temporary Student Bus Changes

Children may ride buses other than their own only at the convenience of the school district in accordance with bus safety regulations. A written request must be submitted by the parent to the principal of the school for his/her official approval each time a child is to take a bus other than his/her regular one.

5113.2

Truancy (Students)

Introduction and Definitions

The district's policy on student truancy shall stress early prevention and inquiry leading to 
remediation of absences rather than imposition of punitive measures for students. Referral to 
legal authorities normally shall be made only when local resources are exhausted. For purposes of implementing this policy and for reporting purposes regarding truancy, the District will utilize the State Board of Education approved definitions of “excused” and “unexcused” absences.

"Truant" shall mean a student age five to eighteen, inclusive, who has four unexcused absences 
in anyone month, or ten unexcused absences in one school year.

"In attendance" shall mean a student is present at his/her assigned school, or an activity 
sponsored by the school (e.g., field trip), for at least half of the regular school day. A student 
who is serving an out-of-school suspension or expulsion should always be considered absent.

Remediation of Truancy

School personnel shall seek cooperation from parents or other persons having control of such 
child and assist them in remedying and preventing truancy. The Superintendent of Schools shall 
develop regulations which will detail the following school district obligations under the district's 
truancy policy.

  1. Notify parents annually of their obligations under the attendance policy.
  2. 2.Obtain telephone numbers for emergency record cards or other means of contacting parents or other persons having control of the child during the school day.
  3. Establish a system to monitor student attendance.
  4. Make a reasonable effort by telephone and/or by mail to notify parents or other persons having control of the child. (Note: School personnel who in good faith give or fail to give notice pursuant to this section shall be immune from any liability, civil or criminal.
    The required mailed notice shall include a warning that two unreported unexcused absences from school in one month or five unexcused absences in a school year may result in a complaint filed with the Superior Court alleging the belief that the acts or omissions of the child are such that the child's family is a family with service needs.
  5. Identify a student as "truant" when the student accumulates four unexcused absences in 
    any month or ten in a school year.
  6. Appropriate school staff meet with parents of a child identified as truant, to review and 
    evaluate the situation, within ten days of such designation.
    Students so identified may be subject to:
    • (a) retention in the same grade to acquire necessary skills for promotion to the next grade 
    • (b) a requirement to complete a summer school program successfully before being promoted to the next grade.
  7. File a written complaint with the Superior Court, not later than fifteen calendar days after 
    the failure of a parent/guardian to attend the meeting (item #6) or upon the failure to 
    cooperate with the school attempting to solve the truancy problem, alleging that the acts 
    or omissions of a child identified as "truant" are such that the student's family is a 
    "family with service needs", if the parent or other person having control of the child fails 
    to attend the required meeting with appropriate school personnel to evaluate why the 
    child is truant or fails to cooperate with the school in trying to solve the child's truancy 
    problem.
  8. When a petition is filed, an educational evaluation of the truant student shall be done by 
    appropriate school personnel if no such evaluation has been performed within the 
    preceding year.
  9. Provide coordination of services and refer "truants" to community agencies which 
    provide child and family services.

 

Legal Reference: Connecticut General Statutes

10.:.184 Duties of parents. (as amended by PA 98-243 and PA 00-157) 

1O-198a Policies and procedures concerning truants (as amended by PA 00-157 and P.A. 11-136)

10-199 through 10-202 Attendance, truancy in general. (Revised, 1995, 
PA 95-304)

1O-202e-f Policy on dropout prevention and grant program.

1O-221(b) Board of education to prescribe rules. Campbell New Milford, 
193 Conn 93 (1984).

Action taken by the State Board of Education on January 2, 2008, to 
define "attendance."

Action taken by the State Board of Education on June 27, 2012, to define “excused” and “unexcused” absences.

Policy Adopted: 3/11/13 

ADMINISTRATIVE PROCEDURES 5131.6

USE AND POSSESSION OF DRUGS, ALCOHOL, TOBACCO AND INHALANTS ON SCHOOL PROPERTY

I. GENERAL STATEMENT

In accordance with the mandate of school policy 5131.6 the following administrative procedures are adopted regarding the use and/of possession of drugs, alcohol, tobacco and inhalant products by students on school property or at school-supervised activities. School policy and practice dictates that parents be contacted as soon as possible in all cases of suspected drug, alcohol smoking, and or inhalant involvement.

II. PROCEDURES FOR DEALING WITH POSSESSION OF CONTROLLED DRUGS, ALCOHOL OR TOBACCO PRODUCTS

A. No student in the Hartland School shall have in his or her possession while on school property, or at school-supervised activities any controlled drugs, alcohol, tobacco or inhalant products. Controlled drugs include any amphetamine-type, barbiturate-type, cannabis-type drugs, other stimulant and depressant drugs and any other drugs, and any other drug which may be classified as a controlled drug by State Law.

B. The disciplinary sanctions listed below are designed to discourage unauthorized possession and/or use of drugs, alcohol, tobacco or inhalant products within the school setting (all school supervised activities including, but not limited to, field trips, bus transportation, and the like) and to maintain the safety and well-being of the student body. In all cases due process will be followed as stipulated in Policy 5131 Pupil Suspension and Expulsion.

  1. If it is determined that a student is in possession of or under the influence of controlled drugs, alcohol, tobacco or inhalant products or is using such substances within the school setting, the following steps will be taken:
    • (a) Suspension from school of the student for up to 10 daysand notification of parents if after investigation, a student has been found to have used or to be under the influence of controlled drugs, alcohol or tobacco products but has not been found to be in possession.
    • (b) Suspension from school for up to 10 days and notification of parents, if a student possesses alcohol, controlled drugs, tobacco or inhalant products. In addition, in the case of controlled drugs, appropriate law enforcement agencies will be notified.
    • (c) Suspension from school for ten (10 days and notification of parents and police authorities if a student is found to have been involved in drug or alcohol dealing. During the period of suspension, the student and his or her parent/guardian must participate in a hearing before the Superintendent of Schools regarding the issue of expulsion procedures and/or reinstatement to school.

C.

  1. Recommend referral to an agency licensed to assess and treat drug, including alcohol, abuse accordance with Section 10-221 (d) of the Connecticut State Statutes.
  2. A student who seeks help for a drug or alcohol problem may be treated as a medical problem without the administration of disciplinary action.
  3. Violation(s) of the school policy on drugs, alcohol, tobacco or inhalant products may result in an expulsion hearing.

D. The administration of a School is required to retain control over student’s lockers and desks within a school. Consequently, the principal of the school or is designee is authorized to search the locker or desk of any student if the principal has a reasonable belief that controlled drugs, alcohol, tobacco or inhalant products will be found therein.

III. CONFIDENTIALITY

A. Students and staff should recognize there are lega1 limits as to what constitutes professional or confidential information given to staff member.

B. If a student is questioned by police officers on school premises regarding the possible commission of a crime involving drugs or alcohol, a school administrator shall be present at such questioning and, when possible, parents of any student shall be notified that such police questioning is about to take place.

IV. PROCEDURES FOR DEALING WITH KNOWN CASES OF DRUG OR ALCOHOL USE

Drug, alcohol, tobacco or inhalant use by students which can be substantiated without violation of a professional employee's right to decline to disclose any information acquired through a professional communication should be brought to the attention of the school principal.

  1. In an event of an emergency, the schoo1 nurse after rendering immediate care shall notify the patents and/or the student's family physician. The orders of the family physician will then be implemented by the nurse. In the absence of the family physician, the school nurse, will render any necessary care. If in the professional judgment of the nurse, it is necessary, the emergency room of the nearest hospital will be notified and transportation arranged for the student's removal to the hospital, and when appropriate, ambulance service.
  2. Students who appear to be intoxicated or comatose or who evidence signs of drug over-dose of any kind shall be handled as a medical emergency. In addition, immediate notification will be given to the administration so that the appropriate investigation may be conducted. Specific medical information must be maintained as confidential except where disclosure is necessary to protect the health of the individual. No statement of any kind will be made to representatives of the newmedia by any individual without prior consultation with the Superintendent of Schools or his designee.
  3. The parents of any student shall be notified in all cases where drug, alcohol, tobacco or inhalant products has been ascertained to he the cause of the student's ailment.

V. SCHOOL CURRICULUM

All students shall be made aware of the school policies and procedures in dealing with drug, alcohol abuse, the use of tobacco and inhalant products. Students need to know the penalties they face for violations. Discussion of legal implications of drug use and alcohol abuse will be included.

 

AGENCIES AND ORGANIZATIONS FOR STUDENTS AND THEIR FAMILIES

Alanon and Alateen
1 (800) 344-2666
Support services for the families of alcoholics.

Alcoholics Anonymous
1 (800) 829-1863
Call for local schedules of meetings and programs.

Catholic Family Services
483-5558
Sliding scale fee.

Charlotte Hungerford Hospital
496-6601
Child Guidance Clinic. - Sliding scale fee.

Cocaine Hotline
1 (800) 262-2463

Connecticut Clearing House
1 (800) 232-4424
Drug prevention and substance abuse prevention.

Department of Children and Families (DCF)
496-5700

Emergency Crisis
1 (800) 842-2288

Family Intervention Center, Waterbury
1 (203) 756-8984
Evaluation with family, teen, and child forums. Individual, marital, family, and group therapy. Treatment programs.

Help Inc., Waterbury
1 (203) 756-8984
Outpatient and inpatient services for drug and alcohol misuse and abuse. Ages 16 and up. No fee.

Housatonic Youth Service Bureau
834-4720

Info-line
482-9471, 1 (800) 286-1234
Information and referral service. No fee.

McCall Foundation Inc.
492-2100, 1 (800) 801-3784
Outpatient alcohol and drug counseling for adolescents. Sliding scale fee.

Northwest Center for Family Services and Mental Health (formerly Housatonic Mental Health):
Winsted

379-3337
Torrington
482-8561
Lakeville
435-2529.

Susan B. Anthony Project
489-3798
Crisis

482-7133
Sexual assault services for all ages, either gender.

Winchester Youth Service Bureau (Winsted YMCA)
379-0708 (After hours 1 (800) 512-1129)

Local Police

Your clergy

Hartland School has available to it’s students and families; a social worker, a psychologist, and a registered nurse. Private therapist - see Yellow Pages under “Marriage, Family, Child, and Individual Counselors.”

VOUCHER/DESIGNATED SCHOOL POLICY 2000

ADMINISTRATIVE PROCEDURES

Procedure for Voucher Schools

  1. Submit a completed Waiver Agreement form to the Hartland Public School Superintendent’s office not later than December 1st of the current year stating which public high school is being chosen.
  2. Identify by name and grade the student who will be choosing attendance at that non designated high school.
  3. Complete a separate waiver agreement for each child. Please note: each voucher waiver agreement must be notarized.
  4. The waiver agreement form is to be renewed annually for each student throughout high school.
  5. Submit a request to the Superintendent of the district of the nondesignated high school for permission to attend high school in the district (1styear only) and notify the Hartland Superintendent by February 1st of acceptance/denial.
  6. When permission is granted, arrange appointment with high school guidance Counselor to properly register student. (1st year only)
  7. Should your child not be accepted by one school district the same waiver agreement can be used for any other school district.

Procedure for Designated High School

  1. Submit a Designated High School Form to the Superintendent’s office not later than December 1st of the current year stating which high school is being chosen.
  2. Identify by name and grade the student who will be requesting attendance at that designated high school.
  3. Complete a separate form for each child.
  4. The Designated High School agreement form is to be renewed annually for each student throughout high school.

Administrative Regulations Approved: 9/12/11

 

The Hartland Board of Education Voucher/Designated School Policy 2000

Under the Voucher Policy the Board will pay full tuition to any public high school in the state. Transportation under the voucher policy is the responsibility of the parents. The Board will pay tuition and transportation to the designated high school which is Granby Memorial High School, as well as to the mandated State Vocational Agricultural Program at Northwestern Regional High School and the program at the Oliver Wolcott Technical School.

Policy Approved: 9/12/11

 

HARTLAND BOARD OF EDUCATION WAIVER AGREEMENT FOR VOUCHER HIGH SCHOOLS

The undersigned having requested that the Board of Education permit ____________________________ (student’s name) who is currently in grade _____ to attend __________________ (name of public high school) for the upcoming school year 2017/2018, and agree to the following terms and conditions:

  1. To provide and to assume all transportation costs associated with the high school named above that _________________________ (student’s name) plans to attend.
  2. To waive any and all rights which may now or in the future exist against the Hartland Board of Education or any of its agents or employees for the assumption of transportation and affiliated costs.
  3. To adhere to and abide by any policies, rules, regulations, procedures and/or agreements relative to transferring students.
  4. To adhere to and abide by any policies, rules, regulations, procedures and/or agreements relative to transportation.
  5. To assume all legal costs associated with implementing this agreement.
  6. This agreement must be renewed annually.
  7. This agreement has been explained to my full satisfaction. I have had the opportunity to discuss this agreement with counsel of my choice.
  8. It is the parent’s responsibility for 1st year of attendance at a voucher school to:
    • (a)Submit a request to the Superintendent of the district of the non-Designated High School for permission to attend high school in the district.
    • (b) When permission is granted arrange appointment with High School guidance counselor to properly register student.

VOUCHER SCHOOLS PARENT/GUARDIAN INFORMATION:

Name – Typed or Printed: _________________________________

Student Name: _________________________________

Street Address: __________________________________________________________________

Mailing address if different from residence: __________________________________________________________________

City or Town Zip: _________________________________

Home Telephone: _________________________________

Business Telephone: _________________________________

Parent/Guardian Signature: _________________________________

Dated, this ______________ day of ________________

Month/year: ____________________________________

Typed or Printed Name – Notary Public: ____________________________________

Signature – Notary Public: _________________________________

 

RETURN TO THE OFFICE OF THE SUPERINTENDENT BY DECEMBER 1st

 

 

HARTLAND BOARD OF EDUCATION DESIGNATED HIGH SCHOOL AGREEMENT FORM

 

Our designated High School is Granby Memorial High School, as well as the mandated State Vocational Agricultural Program at Northwestern Regional High School and the program at the Oliver Wolcott Technical School. This form must be renewed annually.

Parent/Guardian Information Student Information

Name – Typed or Printed: _________________________________

Student Name: _________________________________

Street Address: __________________________________________________________________

Mailing address if different from residence: __________________________________________________________________

City or Town Zip: _________________________________

Home Telephone: _________________________________

Business Telephone: _________________________________

Designated High School: _________________________________

Grade: _________________________________

Parent/Guardian Signature: _________________________________

Date: _________________________________

 

RETURN TO THE OFFICE OF THE SUPERINTENDENT BY DECEMBER 1ST

6142 - WELLNESS

Instruction

Student Nutrition and Physical Activity (School Wellness Policy)

Student wellness, including good nutrition and physical activity, shall be promoted in the district's educational program, school activities, and meal programs. This policy shall be interpreted consistently with Section 204 of the Healthy, Hunger-Free Kids Act of 2010 (Public Law 111-296)

Goals for Nutrition Education

The goals for addressing nutrition education include the following:

  • Schools will support and promote good nutrition for students consistent with applicable federal and state requirements and guidelines.
  • Schools will foster the positive relationship between good nutrition, physical activity, and the capacity of students to develop and learn.
  • Nutrition education will be part of the District's comprehensive school health education curriculum and will be integrated into other classroom content areas, as appropriate.

Goals for Physical Activity

The goals for addressing physical activity include the following:

  • Schools will support and promote an active lifestyle for students.
  • Physical education will be taught in all grades and shall include a standards-based, developmentally planned and sequential curriculum that fosters the development of movement skills, enhances health-related fitness, increases students' knowledge, offers direct opportunities to learn how to work cooperatively in a group setting, and encourages healthy habits and attitudes for a healthy lifestyle.
  • Unless otherwise exempted, all students will be required to engage in the District's physical education program.

 

Student Nutrition and Physical Activity (School Wellness Policy)

Nutrition Guidelines for Foods Available in Schools

Students will be offered and the school will promote nutritious food choices consistent with the current Dietary Guidelines for Americans and My Pyramid, published jointly by the U.S. Department of Health and Human Services and the Department of Agriculture, and guidelines promulgated by the Connecticut Department of Education in addition to federal and state statutes. In addition, in order to promote student health and reduce childhood obesity, the Superintendent or designee shall establish such administrative procedures to control food and beverage sales that compete with the District's nonprofit food service in compliance with the Child Nutrition Act. The District shall prohibit the sale of foods of minimal nutritional value as defined by the U.S. Department of Agriculture and will ensure that all foods sold to students separately from school meals meet the Connecticut Nutrition Standards. All beverages sold or served to students on school premises will be healthy choices that meet the requirements of state statute.

All sources of food sales to students at school must comply with the Connecticut Nutrition 
Standards including, but not limited to, cafeteria a la carte sales, vending machines, school stores 
and fundraisers. The District shall ensure that all beverages sold to students comply with the 
requirements of state statute. The District shall ensure compliance with allowable time frames 
for the sale of competitive foods as specified by state law.

Reimbursable School Meals

Reimbursable school meals served shall meet, at a minimum, the nutrition requirements and 
regulations for the National School Lunch Program.

Monitoring

The Superintendent or designee shall provide periodic implementation data and/or reports to the 
Board concerning this policy's implementation sufficient to allow the Board to monitor and 
adjust the policy.

Community Input

The Superintendent or designee will invite suggestions and comments concerning the development, implementation, periodic view. and improvement of the school wellness policy from community members, including parents, students, and representatives of the school food authority, teachers of physical education, school health professionals, members of the Board of Education, school administrators, and the public.

Evaluation of Wellness Policy

In the effort to measure the implementation of this policy, the Board of Education designates the Superintendent as the person, who will be responsible for ensuring each school meets the goals outlined in this policy.

The District will make available to the public an assessment of the implementation, including the extent to which the schools are in compliance with policy and a description of the progress being made in attempting the goals of this policy.

(cf. 3542 - Food Service)

(cf. 3542.33 - Food Sales Other Than National School Lunch Program) 

(cf. 3542.34 - Nutrition Program)

(cf. 3452.45 - Vending Machines)

(cf. 6142.6 - Physical Education)

(cf. 6142.61 - Physical Activity)

(cf 6142.62 – Recess/Unstructured Time) 

(cf. 6142.10 - Health Education)

 

Legal Reference: Connecticut General Statutes 

1O-16b Prescribed courses of study.

10-215 Lunches, breakfasts and the feeding programs for public school 
children and employees.

10-221 Boards of education to prescribe rules, policies and procedures. 

1O-215a Non-public school participation in feeding program.

1O-215b Duties of state board of education re: feeding programs. 

10-216 Payment of expenses.

1O-215e Nutrition standards for food that is not part of lunch or breakfast program

10-215f Certification that food meets nutrition standards. 

10-2210 Lunch periods. Recess.

1O-221p Boards to make available for purchase nutritious, low-fat foods. 

1O-221q Sale of beverages. Regulations of Connecticut State Agencies 

1O-215b-l Competitive foods.

1O-215b-23 Income from the sale of food items.

Nutritional Standards in the National School Lunch Breakfast Programs, 7CFR Parts 210 &220

Healthy, Hunger-Free Kids Act of 2010, P.L. 111-296, 42 U.S.C. 1751

Child Nutrition Act of 1966 (as amended by P.L. 108-269, July 2, 2004)

School Breakfast Program, 7 C.F.R. Part 220 (2006)

Policy Adopted: 3/11/13